1. Shannon Lucas and Cassidee Shinn, CDFW Planning from Tahoe to the Bay Workshop November 20, 2013

2. WHY?  Plans take too long to prepare  Plans are too expensive to prepare  Plans benefit from lessons learned

3. METHODS  Many meetings to arrive at survey questions  SurveyMethods.com  Sent to more than 1,200 people Survey #1: 181 responded (14% response rate) Survey #2: 100 responded (8.4% response rate) Thank you to those who responded!

4. REPRESENTATION ACROSS THE STATE

5. SURVEY #1: POSITION OR ROLE OF RESPONDENT

6. SURVEY #2: DELVING DEEPER- PLANNING EXPERIENCE OF RESPONDENT # OF PLANS WORKED ON # OF YEARS IN NCCP OR HCP PLANNING

7. SURVEY #1: CHALLENGES IN PLAN PREPARATION  Top reasons for delays  Difficulty reaching agreements  Politics  Unrealistic timelines  Wildlife agency staff turnover  When funding was a problem, primary reason was unanticipated tasks

8. Preliminary Results SURVEY #2: DELVING DEEPER - POLITICS  In what way was politics involved?  Local politics around  Cost of Plan  Some stakeholders having more influences than others  Different goals  Politics not an issue (15%)

9. Preliminary Results SURVEY #2: DELVING DEEPER - UNANTICIPATED TASKS  Unanticipated tasks:  Additional information and analyses  Additional drafts or revisions  Reasons why:  Lack of guidance or evolving requirements from Wildlife Agencies

10. SURVEY #1: OVERCOMING DELAYS  Delays were (or can be) overcome by  More frequent and structured communication  Adequate staffing levels  Dedicated staff  Effective initial planning framework and timeline

11. Preliminary Results SURVEY #2: DELVING DEEPER – COMMUNICATION  What should change?  Increase high-level, decision-maker involvement  Clear process, requirements, expectations  Regular summary of activities and results  Communication not an issue (20%)

12. Critical FactorsRelative Rank Regular wildlife agency engagementHigh Political will and leadershipHigh Local government commitment of resourcesMedium Effective consultantMedium Plan "champion" or advocateMedium Stakeholder leadershipMedium Public involvementLow Public process transparencyLow Use of a facilitatorLow SURVEY #1: MOST CRITICAL FOR MAINTAINING MOMENTUM

13. SURVEY #2: DELVING DEEPER - USE OF FACILITATOR HOW DID A NEUTRAL FACILITATOR HELP? YesNoI Don't Know Was a facilitator used? 31%60%9 % If yes, critical to maintaining momentum? 45%25%30% If no, would one have been useful? 30%32%38% Preliminary Results  Kept discussions or process on-track and focused

14. SUMMARY OF RESULTS  There is a critical need for:  Political will and leadership  Guidance and tools focused on process, timelines, and problem-solving  Wildlife agency engagement and consistency in staffing  Decision-maker/high-level management involvement  Clear and realistic expectations

15. Survey #2: Approximately how long did it ACTUALLY take? Approximately how long did you EXPECT it to take? Phases of Plan preparation (Average # years) Decision to develop the NCCP or HCP43 Compilation of baseline information3.52 Planning agreement2.51 Administrative Draft (preparation of draft chapters) 5.52.5 Review of Drafts and Negotiations5.52

16. NEXT STEPS  Develop targeted guidance materials (examples):  Political will  Promotional videos  Guidance and tools  Example timelines

17. ACTUAL PLAN PREPARATION TIMELINES

18. THANK YOU  Shannon.Lucas@wildlife.ca.gov  Cassidee.Shinn@wildlife.ca.gov