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Electronic Want Listing How to take the work out of ordering from Textbook Wholesalers While getting MORE books.

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Presentation on theme: "Electronic Want Listing How to take the work out of ordering from Textbook Wholesalers While getting MORE books."— Presentation transcript:

1 Electronic Want Listing How to take the work out of ordering from Textbook Wholesalers While getting MORE books

2 Advantages to Electronic Want Listing Fast turnaround from sending lists to receiving acknowledgments Fast turnaround from sending lists to receiving acknowledgments Work Wholesalers during off hours Work Wholesalers during off hours Accuracy, no more hand data entry Accuracy, no more hand data entry Send 2 or 3 Want Lists per day per Wholesaler Send 2 or 3 Want Lists per day per Wholesaler

3 Work Flow Class Adoptions Create Want-list Edit Want List Transmit Want List ISBN Substitutions Receive Confirmation

4 All Want Listing Options are in Ordering

5 OR Create Want Lists From Adoptions or Manually

6 Create From Adoptions Choose a Bin and hold date for each Wholesaler when you start ordering for a term Edit Bin and hold dates via Order Processing menu option 9. Modify Vendor Bin & Hold

7 Edit Want List

8 Select By Want List

9 Make any changes to Want List

10 Transmitting the Want List

11 Transmit the Want List

12 Select Want List to Transmit Note that Sent & Confirmed fields are blank for most recent want list

13 You Can Not Transmit the Same Want List Twice

14 Successful Transmission of a Want List

15 Back to Transmit Want List to Verify that Transmition was successful

16 Check for Successful Transmition Note Sent field is now filled in, Confirmed is empty

17 Wholesaler Response Times MBS 24 X 7 MBS 24 X 7 10 minutes for Acknowledgment 10 minutes for Acknowledgment NBC Monday – Friday 8 am to 7 pm NBC Monday – Friday 8 am to 7 pm Saturday 8 am to 12 pm Saturday 8 am to 12 pm 30 to 45 minutes for Acknowledgment 30 to 45 minutes for Acknowledgment Follett Monday – Friday 7 am to 6 pm Follett Monday – Friday 7 am to 6 pm 30 to 45 minutes for Acknowledgment 30 to 45 minutes for Acknowledgment ** All times are Central Time Zone

18 Download Acknowledgement

19 Choose Wholesaler to Download

20 Retrieving MBS Want List Must wait approximately 5 minutes at this point when retrieving a Want List from MBS for process to complete

21 Successful Want List Retrieval from MBS

22 Successful Want List Retrieval from Follett

23 Successful Want List Retrieval from NBC

24 Back to Transmit Want List to Verify that Retrieval was successful

25 Checking for Successful Download of Acknowledgement Note Confirmed field is now fill in

26 Viewing an Acknowledgement

27

28 The PO’s The same PO # is used for each Wholesaler per Bin & Hold date The same PO # is used for each Wholesaler per Bin & Hold date PO is updated after every successful Acknowledgement download PO is updated after every successful Acknowledgement download You may check each PO via order processing menu option 24. Add or Adjust PO You may check each PO via order processing menu option 24. Add or Adjust PO

29 Substitute ISBN’s If the wholesaler sends an ISBN that can not be matched to one on the want list a substitute ISBN file is created and a pop up box will occur during the Acknowledgement download allowing you to print the substitute information. If the wholesaler sends an ISBN that can not be matched to one on the want list a substitute ISBN file is created and a pop up box will occur during the Acknowledgement download allowing you to print the substitute information. Substitute information is accessible via menu 24. Substitute ISBN menu option Substitute information is accessible via menu 24. Substitute ISBN menu option

30 Substitute ISBN’s

31 Assigning Substitute ISBN’s If available a title will be displayed for each unmatched ISBN Enter Adopted ISBN #’s and post to assign ISBN’s

32 Effects of Assigning Adopted ISBN’s to Substitutes Once you POST the substitute file the Open To Buy (OTB) for the adopted ISBN will be reduced Once you POST the substitute file the Open To Buy (OTB) for the adopted ISBN will be reduced The substitute ISBN will appear on the PO The substitute ISBN will appear on the PO If you leave the Adopted ISBN field empty, no adjustment to OTB will occur If you leave the Adopted ISBN field empty, no adjustment to OTB will occur The substitute ISBN will appear on the PO The substitute ISBN will appear on the PO Is this how you handle substitutes, or would you like the Adopted ISBN to appear on the PO instead of the substitute? Is this how you handle substitutes, or would you like the Adopted ISBN to appear on the PO instead of the substitute?

33 Create New Bin & Hold dates

34 Change you Bin & Hold dates here Answer New PO Number with a Y if you want to assign a new PO # to this Bin & Hold date

35 Bin & Hold Cut Off Dates Watch Bin & Hold cut off dates, want lists sent to Wholesalers after cutoff will not be accepted by the Wholesaler Watch Bin & Hold cut off dates, want lists sent to Wholesalers after cutoff will not be accepted by the Wholesaler You can still send the Want List but they will not send an Acknowledgment You can still send the Want List but they will not send an Acknowledgment


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