1. Pre-Start Phase III: Student Online Orientation Effective August 10th, 2010, for all HR Web Student hires.

2. What is not Changing?  PeopleSoft HR Web Student Hire Process is the same.

3. New Process Changes  Electronic I-9 is managed through the Pre-Start Service website http://www.hr.emory.edu/Prestart under the menu: Student I-9 Completion & Orientation Progress http://www.hr.emory.edu/Prestart  Students are automatically Pre-Started when they login to https://www.hr.emory.edu/Orientation (DO NOT PRE-START STUDENTS ) https://www.hr.emory.edu/Orientation  I9,W4, G4, Direct Deposit is completed online by the student during Online Orientation. The status for these documents can be viewed at http://www.hr.emory.edu/Prestart under the menu Student I-9 Completion & Orientation Progress http://www.hr.emory.edu/Prestart  Online Orientation consists of: Completing I9, W4, G4 and Direct Deposit Authorization Policies electronic Sign offs  FERPA Policy  Standards of Conduct Policy  Statement of Confidentiality New Hire Safety Orientation

4. Student Hire Process Overview 1. After a student has accepted an offer. You send them to http://www.hr.emory.edu/Orientationhttp://www.hr.emory.edu/Orientation 2. Hire them in PeopleSoft HR Web Student Hire 3. On or before the first day on the job meet face to face with the New Hire to complete I-9 Section 2 online using Pre-Start Service website. 4. Fax Data Services copies of the I9 documentation with the mandatory Fax Coversheet. 5. Monitor I-9 and Orientation progress. Note: Rehired students who have an I-9 on file will be mark with a green I-9 Status

5. Training  Electronic I-9 and Online Orientation training is available through Emory Learning Management: http://elmprod.emory.edu http://elmprod.emory.edu Course number: 200315 Course Title: OnBoarding/I-9 Training HR Reps  Training Videos can be viewed at this site: http://www.hr.emory.edu/Prestart-Training

6. Pre-Start System Screen Shots  The following slides depict the typical flow of completing section 2 of the electronic I9 and then faxing the I9 documentation to Data Services.  For tracking purposes you must use the Fax coversheet provided in the Pre-Start application.

7. Go to HR Rep/Manager View: http://ww.hr.emory.edu/Prestart

8. Search for a Student I9 and their Orientation Progress

9. Complete I9 and View Orientation Progress

10. Completing Section 2 of I9

11. I9 Section 2

12. I9 Section 2 - Signing

13. I9 Fax Cover Sheet

14. Orientation Progress View

15. Orientation/Pre-Start Help Line Kay Manning Manager, Employee Services 404-727-7550