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Published bySamson Dunnuck Modified over 9 years ago
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BFMS UNEP Training on Project Management and Administration Processes
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BFMS I.BFMS Services II.Core Elements of Fund Management III.Common Areas of Concern
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I. BFMS Services – Fund Management and more BFMS Fund Management TreasuryAccountsBudget Support Services
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II. Core Elements of Fund Management A.Project Management and Administration B.Oversight Functions C.Reporting
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II. Core Elements – A. Project Management + Administration Project formulation – guidance, requirements, costing, etc Project review and approval process – administrative requirements Project implementation (administration and financial reporting) Financial management Internal projects – analysis, guidance, certification External projects - analysis, guidance, monitoring, reporting Donor agreements – guidance on financial rules and design
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Recording and monitoring expenditure Monitoring income Creating of allotments in IMIS Creating suballotments to outposted offices Developing and clearing MOU’s Preparing payments Processing travel requests, advances and claims Maintaining data on third parties II. Core Elements – A. Project Management + Administration II
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II. Core Elements – B. Oversight Functions Upholding Financial Regulations and Rules Ensuring consistency - across projects, programmes and Divisions Certifying functions Monitoring financial progress Financial reporting to donors
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II. Core Elements – C. Reporting Project allotment / expenditure reports Monthly divisional allotment reports Obligations reports Financial reporting to donors Trust fund balance reports
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III. Common Areas of Concern A.Role of PMO vs. FMO B.Role of OAH vs. HQ C.Costing – preparing a budget D.Programme Support Costs, PSC E.Memoranda of Understanding, MOU’s F.Funds release to partners
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