1. Frequency of statistics Revision & Justification of establishment
Collection and Compilation of statistics
Frequency of statistics
Collected Annually
Revision & Justification of establishment

2. Work items in mail branch
Receipt & dispatch of bags
Parcel Receipt & dispatch out side
Transit bag Opened & closed
Letter bag Opened & closed
Mail bag Opened & closed
Return Transit bag Opened & closed
Pkt. Bag closed
Sending of bags through way bill
Handling of Account bags

3. Work items in Sorting branch
Unregistered articles received and dispatched
Preparation of leveled bundles

4. WORK ITEMS IN REGISTRATION DEPARTMENT
Receipt and dispatch of Regd. Bags,
opening and closing of Regd bags
Receipt and dispatch of Regd. articles
Opening of Regd. Bundles
Closing of Regd. Bundles.(R.B.S)
Insured articles received and insured articles dispatched
Total M.O. bundle made up
M.O. dispatched
HVMO dispatched

5. Insured Parcel Bags closed Insured Parcel dispatched
WORK ITEMS IN PARCEL DEPARTMENT
Air bag closed
Parcel bags closed
Insured Parcel Bags closed
Insured Parcel dispatched
Registered Parcel dispatched
Outside Parcels dispatched
Parcel Bags dispatched

6. JUSTIFICATION OF OPERATIVE STAFF IN MAIL OFFICE
For seven hour or more operative work – one S.A.
In single handed office, if additional work is more than 2 hours and thirty minutes- one subsidiary sorter
In two handed office if additional work is more then 4 hrs- one subsidiary sorter
In other offices additional hand will be sanctioned only when additional work is 5 hrs or more

7. Justification of Supervisory Staff
Office having six or less than six sorting assistants- 5 mts for each S.A. for Supervisory work
Operating strength seven or more-one supervisor
Operating strength nine or more -as per work hour statement

8. FORMS USED FOR COLLECTION OF STATISTICS
Statistical Memorandum- Est-87 (for collection of statistics in Mail Offices & Sections)
Work hour statement for operative staff- Est-82
Work Hour Statement for Supervisory staff(LSG and above)
Staff Hour Statement for operative staff-Est-83
Statistical Analysis

9. PERIODICITY OF REVIEW SORTING OFFICE ONCE IN A YEAR
(PROGRAMME APPROVED IN PREVIOUS YEAR)
JANUARY , MAY, JUNE, DECEMBER TO BE AVOIDED AS FOR AS POISSIBLE.
LAST WEEK OF A MONTH TO BE AVOIDED MONDAYS, TUESDAYS, SATURDAYS TO BE AVOIDED
COLLECTION OF STATISTICS
Two consecutive days
Average = 1+2/2
Accountable- One month
Average- Divide by actual no. of working days taken
TO BE SUBMITTED
WITHIN FIRST WEEK –
TMOs / SECTIONS/SRO

10. ESTABLISHMENT REVIEW IN R.M.S.
UNITS
FORMULA APPLIED
Sorting Office
Maratha Time Test
TMO & Section
Molinder Singh formula
SRO & HRO (checking)
Punjab formula
HRO (Accounts)
Madan Kishore report
Divisional Office
SIU

11. S.R.O. (PUNJAB FORMULA) PARTICULARS TIME (Hrs – mts . – seconds)
OPENING OF DAK
DISPOSAL OF SEARCH BILLS AND SIMILAR CORRESPONDENCE
STAFF ARRANGEMENTS
PER 25 OFFICIALS OR PART
PREPARATION OF BILLS
PER 10 ENTRIES
DISBURSEMENT OF CASH
PER OFFICIAL
RECEIPT OF W/Ps
PER SET
CHECKING OF ABSTRACTS
PER ABSTRACT
ATTENDANCE OF OFFICIALS OF SECTION
PER SET 
CASH ABSTRACT
CORRECTION IN DML/SL
DAILY REPORTS

12. TMO/SECTION (MOLINDER SINGH FORMULA)
PARTICULARS
TIME
(Hrs – mts . – seconds)
PACKET BAG
1 POINT
L BAG
2 POINTS
ALL OTHER BAGS
4 POINTS

13. TRANSIT SECTION /TRANSIT MAIL OFFICE/MAIL AGENCY BRANCH OF THE MAIL OFFICE
Mail Guard : 101 to 1,250 points
Head Mail Guard: 1,251 points and onwards
Note:
1. No Transit section should be opened where the work does not exceed 100 points.
2. When the work of mail exchange reaches 101 points at a station and where there is no sorting mail office, a transit mail office can be opened.
( No. 6-93/71-PE-II dated )

14. The following considerations should also be kept in view while opening a transit mail office:
- No of bags exchanged.
- The Timings of receipt of mails.
- Total spell of time
- No. of exchanges.
In case of important exchange of mails in large mail offices/TMOs, the Heads of Circles will identify such exchanges and the same should be done by sorting assistants. In case of other less important exchanges, Mail Guard/ Head Mail Guard will be employed.
(No. -93/71-PE-II dated )

15. ESTABLISHMENT OF MAIL OFFICES (MARATHE TIME TEST)
SORTING ASSISSTANTS
Work hours of Sorting Assistants in RMS offices should be calculated as per the standards laid down in Marathe Time Test. The standards are given in the coming slides.

16. SI. No. Description of operations Time factor in mins
Bags Received
2 Bags Despatched
3 Parcels received outside
4 Parcels despatched outside 0.20
5 Blank Parcel lists received 0.25
6 Blank parcels lists despatched 0.20
7 Transit bag opened including
well or cage TB
8 Transit bag closed including
well or cage TB
9 Mail bags opened
10 Mail bags closed

17. 11 L bags opened
12 L bags closed
13 Account bags sent outside 0.25
14 Account bag received outside 0.25
15 Packet bags closed
16 Bags despatched with way bills 0.75

18. REGISTRATION DEPPARTMENT
1 Bags received
2 Bags despatched
3 Bags opened
4 Bags Closed
5 Articles received
6 Articles despatched 0.40
7 RBs opened
8 RBs made up
9 Insured articles received 0.80
10 Insured articles despatched 0.50

19. Money orders received in sorting 1 MO received in sorting 0
Money orders received in sorting 1 MO received in sorting HVMO received in sorting 0.73

20. Parcel Department
1 Bags received Bags despatched Bags opened Bags Closed Parcels received outside Parcels despatched outside BPLs Received BPLs Despatched 0.20

21. Registered Parcel
1 Parcels received
2 Parcels despatched
Insured Parcel
1 Insured Bags opened
2 Insured Bags Closed
3 Insured Parcels received
4 Insured Parcels despatched

22. Sorting Department 1 Unregd. articles received in sorting office 0.10
2 Labelled bundles preparation
3 Unregd. articles posted for dispatch
4 Unregd. articles posted requiring
transcription:
a. Office of destination
b. Full address
5 Articles posted with certificate of posting 0.20
6 Regd. articles posted for dispatch
7 Stamp sale seconds
` per rupee.(when the sale is less than RS per each transaction)
8 Public Call Office (Local and Trunk per call
Call booked)

23. SUPERVISORY POST IN MAIL OFFICES
LOWER SELECTION GRADE
When there are six Sorting Assistants , the sixth post is to be upgraded to LSG within the time test.
When one more post is to be justified due to increase in work load in addition to the available strength of 6 Sorting Asssistants, 2 posts of T/S Sorting Assistants to be sanctioned instead of one post of sorting assistant justified on the basis of time factor prescribed in MMT. This would relieve the LSG HSA of operative duties. An LSG HSA will be provided purely for supervisory work outside the time test.
(No. 6-2/72-PE.II dated )

24. If the total no. of sorting assistants is 9 or above, the supervisory work hours are to be calculated as under:
The operative work hours (in minutes) of the following departments will have to be calculated and the same will be multiplied by the ratio of supervisory work hours as shown against each:
The total of the product of multiplication (operative work hours x ratio of supervisory work) will indicate the total supervisory work hours for the office.
S. no.
Item of work
Supervisory ratio 1
Receipt and dispatch
0.07 2
Sorting 3
Money Order 4
Unregd. Articles posted for despatch 5
Registration
0.14 6
Registered Articles posted for despatch 7
Parcel

25. HIGHER SELECTION GRADE II
The post of Head Sorting Assisstant of a mail office will be upgraded to that of a HSG II, if the supervises 2 to 5 LSG Supervisors in his own set.
(No.6-19/74-PE.II dated )

26. ESTABLISHMENT OF SUB RECORD OFFICE (PUNJAB FORMULA)
Record/ Sub record Office
The Punjab formula circulated in directorate letter no 6/49/58-PE. Dt also known as Unit Formula was modified by the Directorate ( now expressed in terms of minutes and seconds instead of units)

27. Item of work Time factor
Mins. Secs.
1. Opening of dak etc. (Ordinary)
2. Communication to sets of orders,
MSOs, Sorting Memos, tour orders,
DGs circulars, etc (per order)
3. Making correction in sorting list selections and
Offices attached (per correction)
4. Maintaining explaination of SA’s (per case) 5 -
5. Disposal of daily reports (per DR) 5 -
6. To maintain stock, stationary, register, forms, etc 7 30
7. Examination of attendance register and book of 2 30
postmarks (per set)
8. To prepare statements: OTA, OSA , EDA , etc. 1 -
( 10 entries to make one unit)

28. 9. Disbursement of pay and allowances (each official) 5 -
10. Maintenance of cash abstract
11. Making arrangement in place of SAs of
sections and Offices
(per 25 officials attached to the office)
12. Sale of stamps – Average daily sale excluding
All sales of Rs. 5 or more at a time per purchase min per rupee
13. Miscellaneous other duties per set
14. Examination of work papers prepared per set
15. Check of registered abstract

29. 16. Check of parcel abstract 2 30 17
16. Check of parcel abstract Taking over of empty bags brought in sacks and Issuing bags for next trip on an average of 25 bags Search Bills and similar correspondence 10 min per search bill/letter 19. Issue of advance work papers to sets 2 min. per set 20. Taking over work papers from sets 2 min. per bundle of work papers taken over

30. * This has since been entrusted to Sctions21
*Checking regd. lists received and despatched and their comparison with the regd abstract
0.15 secs 22
*Checking parcel lists received and despatched and their comparison with the Parcel abstract
Same basis as per for item 21 above but 0.30 seconds per insured parcel 23
* Checking of mail list received and despatched And checking of the mail abstract
0.30 seconds per mail list received d or despatched plus 0.30 seconds per entry of unusual bags opened or closed or short or excess receipt or dispatch of bags
* This has since been entrusted to Sctions

31. THANK YOU