1. Funded by the European Union University of Zagreb Faculty of Agriculture Svetosimunska street 25, 10000 Zagreb, Croatia Contact: lifeada@agr.hrlifeada@agr.hr www.agr.hr „Lifelong learning for sustainable agriculture in Alps- Danube-Adriatic Region“ -LifeADA PMC MEETING Prof. Renata Bažok, Ph.D. University of Zagreb Faculty of Agriculture

2. Funded by the European Union University of Zagreb Faculty of Agriculture Svetosimunska street 25, 10000 Zagreb, Croatia Contact: lifeada@agr.hrlifeada@agr.hr www.agr.hr Partner institutionProject coordinatore-mail UNIZG Renata Bažokrbazok@agr.hr UNIOS Sonja Marićsmaric@pfos.hr BOKU Marija Zanubovićmarija.zunabovic@boku.ac.at UHOH Jochem Gierathsosteurop@uni-hohenheim.de UL Marija KlopčićMarija.Klopcic@bf.uni-lj.si UNKO Ilir Niçkoivangjelnicko@gmail.com AUT Perparim Lazeperparimlaze@yahoo.com SVEMO Zrinka Knezovićzrinka.knezovic@sve-mo.ba UNSA Nedžad Karićkaric.nedzad@bih.net.ba UP Bedri Dragushabedri.dragusha@uni-pri.edu UoM Nedjeljko Latinovićnlatin@ac.me AZVO Mina Đorđević Mina.Dordevic@azvo.hr MP Snježana Španjol sanja.bratkovic@mps.hrsanja.bratkovic@mps.hr, office@mps.hroffice@mps.hr CAS Aleksandar Horvatić Aleksandar.Horvatic@savjetodavna.hr

3. Funded by the European Union University of Zagreb Faculty of Agriculture Svetosimunska street 25, 10000 Zagreb, Croatia Contact: lifeada@agr.hrlifeada@agr.hr www.agr.hr Financial and administrative support: Davorka Čubelić- financial officer: dcubelic@agr.hrdcubelic@agr.hr Helena Virić Gašparić- administrative officer: hviric@agr.hrhviric@agr.hr

4. Funded by the European Union University of Zagreb Faculty of Agriculture Svetosimunska street 25, 10000 Zagreb, Croatia Contact: lifeada@agr.hrlifeada@agr.hr www.agr.hr Friday, February 28, 2014, chamber room (11.30-12.30, 14.00-16.00) Agenda: 1. Distribution of roles 2. Partnership agreements 3. Budgetary issues 4. Financial and administrative management 5. Documentation and reporting 6. Communication and dissemination 7. Planning project activities- agreeing on dates and location of events 8. Any other business

5. Funded by the European Union University of Zagreb Faculty of Agriculture Svetosimunska street 25, 10000 Zagreb, Croatia Contact: lifeada@agr.hrlifeada@agr.hr www.agr.hr Role of Coordinator The coordinator shall take all the steps needed to correctly manage the project and monitor its implementation in accordance with the Application Form submitted to the Executive Agency and the Grant Agreement. In addition the coordinator shall: provide the copy of the Grant Agreement for the partner; keep the partner informed on a regular basis about all relevant communication between the coordinator and the Executive Agency; inform the partner about all essential issues connected to the project implementation without any delay; be responsible for the verification that the expenditure declared by the partner has been incurred only for the purpose of implementing the project and corresponds to the activities agreed between the partners in the frame of the submitted Application Form;

6. Funded by the European Union University of Zagreb Faculty of Agriculture Svetosimunska street 25, 10000 Zagreb, Croatia Contact: lifeada@agr.hrlifeada@agr.hr www.agr.hr Role of Coordinator submit Intermediate Report and Final Report to the Executive Agency for the deadline given in the Grant Agreement and its annexes; Provide an external audit report together with the Final Report at the end of the project; transfer funds to the partner in three instalments: as pre-financing for staff cost for planned on-going activities of partner for half-time period of those activities, and as payment of invoices and/or other supporting documents requested in Annex IV of the Grant Agreement.

7. Funded by the European Union University of Zagreb Faculty of Agriculture Svetosimunska street 25, 10000 Zagreb, Croatia Contact: lifeada@agr.hrlifeada@agr.hr www.agr.hr Role of Partner The partner shall respect all rules and obligations set forth in the Grant Agreement. In addition the partner shall: commit themselves to do everything in their power to carry out the activities as specified in the workplan and foster the implementation of the project; provide the staff, facilities, equipment and material necessary to perform the project activities; support the coordinator to fulfil its tasks according to the Grant Agreement; ensure adequate communication with the coordinator; ensure that interaction with other partners takes place in continuous and smooth way; provide the coordinator without any delay with any information needed to draw up the Intermediate Report and the Final Report, to react on any request by the Executive Agency, or provide with any further information needed by the coordinator; inform the coordinator immediately about any delay in the performance of the activities or any circumstance that could lead to a temporary or final discontinuation of the project;

8. Funded by the European Union University of Zagreb Faculty of Agriculture Svetosimunska street 25, 10000 Zagreb, Croatia Contact: lifeada@agr.hrlifeada@agr.hr www.agr.hr Role of Partner inform the coordinator about any change in personnel, tasks or procedures of its project team; maintain either a separate accounting system or an adequate accounting code for all transactions relating to the project; inform the coordinator on the details of the bank account where the part of the Executive Agency contribution shall be transferred by coordinator; complete the activities foreseen for each reporting period of the project implementation; have the expenditures incurred and paid in the given reporting period defined in Article X of this Agreement and submit the supporting documents on validation of expenditure to the coordinator every X months. The expenditure of the partner not covered by supporting documents on validation of expenditure in the given reporting period can be requested only for the next reporting deadline following to the reporting period concerned; comply with Tempus and national rules, including rules on public procurement, state aid, publicity and equal opportunities; be responsible for the sound financial management of the funds allocated to the project part; agree with the partners of the project before submission of any request for amendment of the Grant Agreement to the Executive Agency.

9. Funded by the European Union University of Zagreb Faculty of Agriculture Svetosimunska street 25, 10000 Zagreb, Croatia Contact: lifeada@agr.hrlifeada@agr.hr www.agr.hr Role of both, Coordinator and Partner The coordinator and the partners are jointly and severally responsible for carrying out the action in accordance with the terms and conditions of the Agreement; The coordinator and the partners are responsible for complying with any legal obligations incumbent on them jointly or individually; The partner is responsible for the due implementation of its respective contribution to the project and for the proper fulfilment of its obligations as set out in this Agreement. Should a partner not fulfil its obligations under this contract in due time, the coordinator shall admonish him to fulfil them within a reasonable period of time. The partner will undertake to find a rapid and efficient solution.

10. Funded by the European Union University of Zagreb Faculty of Agriculture Svetosimunska street 25, 10000 Zagreb, Croatia Contact: lifeada@agr.hrlifeada@agr.hr www.agr.hr Role of both, Coordinator and Partner Should the non-fulfilment continue, the coordinator may decide to debar the partner concerned from the project with approval of the other partners. The Executive Agency shall be promptly informed of such an intended decision by the coordinator and the change in the partnership has to be approved by the Executive Agency according to the provisions of the Grant Agreement. The partner shall take the financial responsibility for the EC contribution and the related own contribution for the project. In case of irregularities the coordinator bears the overall responsibility towards the Executive Agency for the repayment of the amounts unduly paid. By way of the derogation from this principle if the irregularity is committed by a partner, the concerned partner shall repay to the coordinator the amounts unduly paid.

11. Funded by the European Union University of Zagreb Faculty of Agriculture Svetosimunska street 25, 10000 Zagreb, Croatia Contact: lifeada@agr.hrlifeada@agr.hr www.agr.hr For the management of the Action the following groups will be set up: A Project Management Committee to control the administrative and methodological aspects of the Action, monitor and evaluate the phases of the Action in terms of declared objectives and correspondence with the workplan, intervene for the resolution of any possible incoming problems. Working groups with specific role and tasks. An Evaluation board in charge of the quality control and monitoring AD-1 Distribution of roles

12. Funded by the European Union University of Zagreb Faculty of Agriculture Svetosimunska street 25, 10000 Zagreb, Croatia Contact: lifeada@agr.hrlifeada@agr.hr www.agr.hr Project Management Committee Composition: Contact person, defined in Application Form, of each partner shall be member of the Steering Committee (SC), with a proper mandate to negotiate on behalf of his/her institution. The participants may temporarily appoint a deputy to the SC. Meetings: the Chairman of each meeting shall be the SC member coming from the host participant. The Chairman and Project Coordinator will jointly prepare in advance the agenda of the meeting, which will be reviewed by the other members and released and circulated by the Chairman.Members and/or deputy members will attend the meeting.

13. Funded by the European Union University of Zagreb Faculty of Agriculture Svetosimunska street 25, 10000 Zagreb, Croatia Contact: lifeada@agr.hrlifeada@agr.hr www.agr.hr Project Management Committee The Chairman will take minutes of the meeting and send the minutes for comments to the PMC members within 15 working days; if no objections are raised within 10 working days, the minutes shall be considered as approved. Decision Making: at each PMC meeting, no less than two-thirds of the members shall constitute a quorum. Decision-making will be by qualified majority (greater than 66%) among the present members (one vote per member).

14. Funded by the European Union University of Zagreb Faculty of Agriculture Svetosimunska street 25, 10000 Zagreb, Croatia Contact: lifeada@agr.hrlifeada@agr.hr www.agr.hr AD-1 Distribution of roles 5 working groups Project level HEI level

15. Funded by the European Union University of Zagreb Faculty of Agriculture Svetosimunska street 25, 10000 Zagreb, Croatia Contact: lifeada@agr.hrlifeada@agr.hr www.agr.hr AD-1 Distribution of roles To coordinate activities regarding specific tasks of the WG on the project level- to distribute the duties and collect all the material for partners Duties of WGs at Project level To coordinate activities at HEI- communicate with WG at project level and perform activities with the aim of reaching the expected results; To produce documents and deliver to WG coordinator; Duties of WGs at HEI level

16. Funded by the European Union University of Zagreb Faculty of Agriculture Svetosimunska street 25, 10000 Zagreb, Croatia Contact: lifeada@agr.hrlifeada@agr.hr www.agr.hr AD-1 Distribution of roles UNIZGIvona Filipović UNIOSTihana Sudarić BOKUMarija Zunabovic UHOHAngelika Thomas ULMarko Čepon UNKOGjergji Mero AUTFerdi Brahushi SVEMOAna Sabljo UNSAMelisa Ljuša UP UoMMirko Knežević WG 2

17. Funded by the European Union University of Zagreb Faculty of Agriculture Svetosimunska street 25, 10000 Zagreb, Croatia Contact: lifeada@agr.hrlifeada@agr.hr www.agr.hr AD-1 Distribution of roles UNIZGVlatka Čubrić Ćurik UNIOSSiniša Ozimec BOKU UHOH ULLuka Juvančič UNKOIrena Kallco AUTEtleva Jojic SVEMOMirjana Milićević UNSAMirha Đikić UP UoMJelena Latinović WG 3

18. Funded by the European Union University of Zagreb Faculty of Agriculture Svetosimunska street 25, 10000 Zagreb, Croatia Contact: lifeada@agr.hrlifeada@agr.hr www.agr.hr AD-1 Distribution of roles UNIZGMirna Mrkonjić Fuka UNIOSKarolina Vrandečić BOKU UHOH ULMarija Klopčič UNKOArdian Cerava AUTArdian Maci SVEMOJozo Grbavac UNSADrena Gadžo UP UoMNataša Mirecki WG 4

19. Funded by the European Union University of Zagreb Faculty of Agriculture Svetosimunska street 25, 10000 Zagreb, Croatia Contact: lifeada@agr.hrlifeada@agr.hr www.agr.hr AD-1 Distribution of roles UNIZGSnježana Bolarić UNIOSTomislav Vinković BOKU UHOH ULSilvester Žgur UNKOFatos Zerrelli AUTAlban Ibraliu SVEMOStanko Ivanković UNSAFuad Gaši UP UoMAleksandra Despotović WG 5

20. Funded by the European Union University of Zagreb Faculty of Agriculture Svetosimunska street 25, 10000 Zagreb, Croatia Contact: lifeada@agr.hrlifeada@agr.hr www.agr.hr AD-1 Distribution of roles ESTABLISHING INDICATORS ANALYSIS BASED ON PROPOSED INDICATORS AND BASED ON INDICATORS ESTABLISHED BY EB ESTABLISHING INDICATORS FOR MONITORING OF PILOT ACTIVITIES ANALYSIS BASED ON THE DESCRIBED INDICATORS Evaluation bord- duties

21. Funded by the European Union University of Zagreb Faculty of Agriculture Svetosimunska street 25, 10000 Zagreb, Croatia Contact: lifeada@agr.hrlifeada@agr.hr www.agr.hr AD-1 Distribution of roles

22. Funded by the European Union University of Zagreb Faculty of Agriculture Svetosimunska street 25, 10000 Zagreb, Croatia Contact: lifeada@agr.hrlifeada@agr.hr www.agr.hr AD-1 Distribution of roles Life long learning experts

23. Funded by the European Union University of Zagreb Faculty of Agriculture Svetosimunska street 25, 10000 Zagreb, Croatia Contact: lifeada@agr.hrlifeada@agr.hr www.agr.hr AD-1 Distribution of roles Active in at least one WG in the project Advise students on LL activities organized at institution; Describe to students available programs in term of ECTS credits, requirements and specific knowledge which could be obtained; Advise teachers when they are preparing curricula for LL- number of ECTS, teaching material etc., necessary documentation and accreditation process; Organize career guidance panels at institution (twice per year; LL expert duties

24. Funded by the European Union University of Zagreb Faculty of Agriculture Svetosimunska street 25, 10000 Zagreb, Croatia Contact: lifeada@agr.hrlifeada@agr.hr www.agr.hr a) JOINT CONSORTIUM AGREEMENT All partners shall sign one document Advantages: transparent,e asy to handle one document Disandvantages: slow process of signing; b) 10 PARTNERSHIP AGREEMENTS Grant holder sign agreement with each partner institution separately Advantages: easy to handle when signing Disadvantages: too many documents Decission: a) or b) AD-2 Partnership agreements/ Consortium agreement

25. Funded by the European Union University of Zagreb Faculty of Agriculture Svetosimunska street 25, 10000 Zagreb, Croatia Contact: lifeada@agr.hrlifeada@agr.hr www.agr.hr AD-2 Partnership agreement/ Consortium agreement Agreement will be prepared on the template received by EACEA Content of the agreement: 1. Subject of the Partnership Agreement 2. Duration of the Agreement 3. Payment of funds and modalities 4. Irregularities and repayment of funds 5. Management of project and consortium decision making modalities 6. Specific obligations of the coordinator 7. Specific obligations of the partner 8. Obligations of the coordinator and the partners 9. Accounting, Record Keeping and Reporting 10. Intellectual property 11. Audits 12. Information and Publicity 13. Changes in the Project Partnership 14. Language 15. Conflict resolution 16. Competent and applicable law

26. Funded by the European Union University of Zagreb Faculty of Agriculture Svetosimunska street 25, 10000 Zagreb, Croatia Contact: lifeada@agr.hrlifeada@agr.hr www.agr.hr AD-2 Partnership agreement/ Consortium agreement All proposed costs transfered to partners- Partners are responsibile for all the documents, invoices and eligibility of the expences All proposed costs except staff costs are paid by UNIZG Staff costs are transfered to partners and they are responsibile for staff cost only and all the documents related to staff cost Decission???

27. Funded by the European Union University of Zagreb Faculty of Agriculture Svetosimunska street 25, 10000 Zagreb, Croatia Contact: lifeada@agr.hrlifeada@agr.hr www.agr.hr AD-2 Partnership agreements/ Consortium agreement DRAFT MARCH 17 COMMENTS MARCH 24 CORRECTED VERSION MARCH 31 SIGNING MID APRIL

28. Funded by the European Union University of Zagreb Faculty of Agriculture Svetosimunska street 25, 10000 Zagreb, Croatia Contact: lifeada@agr.hrlifeada@agr.hr www.agr.hr AD-2 Partnership agreement/ Consortium agreement FIRST INSTALMENT 60& IMMEDIATELY AFTER SIGNING SECOND INSTALEMENT 30 % WHEN 70% OF THE FIRST INSTALEMENT IS USED FINAL BALANCE 60 DAYS AFTER THE FINAL REPORT WILL BE ACCEPTED

29. Funded by the European Union University of Zagreb Faculty of Agriculture Svetosimunska street 25, 10000 Zagreb, Croatia Contact: lifeada@agr.hrlifeada@agr.hr www.agr.hr AD- 3 Budgetary issues PROJECT COSTS€ IStaff costs (max 40% of total eligible direct costs)426.926,00 IITravel costs and Costs of stay483.492,00 IIIEquipment (max 30% of total eligible direct costs)100.800,00 IVPrinting and publishing36.500,00 VOther costs31.840,00 Eligible direct costs (total I - V)1.079.558,00 VIIndirect costs (7% of total eligible direct costs)75.569,06 Total eligible costs (total I - VI)1.155.127,06 PROJECT FINANCE1.039.598,58 Co-financing of at least 10% of the total eligible costs115.528,48 Tempus grant: includes financing to a maximum of 90% of the total eligible costs 1.155.127,06 TOTAL PROJECT FINANCE1.155.127,06 Annex II

30. Funded by the European Union University of Zagreb Faculty of Agriculture Svetosimunska street 25, 10000 Zagreb, Croatia Contact: lifeada@agr.hrlifeada@agr.hr www.agr.hr AD- 3 Budgetary issues Budget headings & ceilings Staff costs: ceiling of max 40% of total eligible direct costs Equipment: ceiling of max 30% of total eligible direct costs Indirect costs: flat rate of 7% of the total eligible direct costs recalculated at the end of the project

31. Funded by the European Union University of Zagreb Faculty of Agriculture Svetosimunska street 25, 10000 Zagreb, Croatia Contact: lifeada@agr.hrlifeada@agr.hr www.agr.hr AD- 3 Budgetary issues Budget amendments For any increase of more than 10% → budget amendment needed  The request to amend the budget (Annex II) must be submitted to EACEA before the changes are implemented and at the latest one month before the end of the eligibility period.  The request must indicate: financial details of the requested modification (e.g. modified Annex II) reasons and impact on the activities the expected outcomes of the modification

32. I.Staff costs Point 3. Guidelines for the use of the grant To cover the costs of staff directly necessary for the achievement of the results and not covered by other sources (3.1 Guidelines): Administrative or academic tasks Course development, maintenance of online courses/website, etc. Language / IT courses, translation services, evaluation activities when performed by internal staff (if sub-contracted  Other costs) Replacement costs for EU staff can also be covered (3.3 of Guidelines) Purpose  Salaries and fees should reflect the employing institution's usual policy on remuneration and respect local salary rates  Maximum reference daily rates per country: see next slide  Total expenditure for Staff Costs cannot exceed the 40% ceiling (plus 10 % flexibility) - Co-financing is also subject to the 40% ceiling Contractual Contractualrules 32 University of Zagreb Faculty of Agriculture Svetosimunska street 25, 10000 Zagreb, Croatia Contact: lifeada@agr.hrlifeada@agr.hr www.agr.hr AD- 4 Financial management

33. Staff Costs as proposed in the Project proposal – maximum eligible daily rates (in Euro) (gross salary rates) 33 University of Zagreb Faculty of Agriculture Svetosimunska street 25, 10000 Zagreb, Croatia Contact: lifeada@agr.hrlifeada@agr.hr www.agr.hr

34. 34 University of Zagreb Faculty of Agriculture Svetosimunska street 25, 10000 Zagreb, Croatia Contact: lifeada@agr.hrlifeada@agr.hr www.agr.hr Proposal: Partner is allowed to change the maximum daily rate of certain categories unless it reflects the total budget under the line staff cost Base for calculation: 1 day is 7.5 hours of work 1 year is maximum 220 days Example Germany: Project manager Researcher Teacher Trainer TechnicalAdministrativ e TOTAL Proposed40 x 200= 8.000,00 85 x310= 26.350,00 4x221= 884,00 124x203= 25.172,00 60.406,00 Realized50 x 250= 12,500.00 88x 228= 20.064,00 4 x 210= 840,00 150 x 180,00= 27.000,00 60.404,00

35. Funded by the European Union University of Zagreb Faculty of Agriculture Svetosimunska street 25, 10000 Zagreb, Croatia Contact: lifeada@agr.hrlifeada@agr.hr www.agr.hr AD- 3 Budgetary issues In all cases the beneficiary shall retain with project accounts:  Staff Conventions + timesheets For audits and to justify salary rates the following documents should also be available: A. If staff is remunerated by the project directly (full-time, part-time, occasional or top-up of regular salary):  Employment contract  Proof of payment (i.e. bank transfer) B. If staff is remunerated through its normal salary (i.e. Tempus related tasks are part of the regular assignment at the university):  Employment contract  Proof that the tasks is part of regular assignment (i.e. general time-sheets, declaration of the institution, etc.)  Salary slips  Proof of payment (i.e. bank transfer) The beneficiary shall provide with final report: explanation & supporting documents (i.e. salary slip) if salary rates exceed the Tempus ceilings (Guidelines/Annex 3). Supportingdocuments

36. 36 University of Zagreb Faculty of Agriculture Svetosimunska street 25, 10000 Zagreb, Croatia Contact: lifeada@agr.hrlifeada@agr.hr www.agr.hr

37. 37 University of Zagreb Faculty of Agriculture Svetosimunska street 25, 10000 Zagreb, Croatia Contact: lifeada@agr.hrlifeada@agr.hr www.agr.hr

38. 38 University of Zagreb Faculty of Agriculture Svetosimunska street 25, 10000 Zagreb, Croatia Contact: lifeada@agr.hrlifeada@agr.hr www.agr.hr  TIME SHEETS HAVE TO BE FILLED CORRECTLY – IMPORTANT IS TO DECRIBE THE TASKS PERFORMED AND TO CONECT WITH THE WORK PACKAGE;  FOR STAFF PERFORMING BOTH ADMINISTRATIVE AND ACADEMIC TASKS (OR MANAGERIAL, ACADEMIC, TECHNICAL OR ADMINISTRATIVE TASKS) A SEPARATE CONVENTION MUST BE SIGNED FOR EACH TYPE OF ACTIVITY. A CORRESPONDING TIME SHEET HAS TO BE ATTACHED TO EACH STAFF CONVENTION;

39. 39 University of Zagreb Faculty of Agriculture Svetosimunska street 25, 10000 Zagreb, Croatia Contact: lifeada@agr.hrlifeada@agr.hr www.agr.hr II. Travel costs and costs of stay – Staff To cover the costs of travel and subsistence allowances of staff for mobilities mainly linked to: teaching/training assignments, retraining update of courses practical placements short visits for coordination and planning language training Dissemination N.B. Travel for research activities is not allowed Purpose Contractual Contractualrules The budget for Travel Costs and Costs of Stay should:  cover only actual travel costs (including visa fee and related obligatory insurance, travel insurance and cancellation costs if justified)  cover the daily allowance: the ceilings per person (per day/week) indicated at point 4.3.3 of the Guidelines must be respected

40. 40 University of Zagreb Faculty of Agriculture Svetosimunska street 25, 10000 Zagreb, Croatia Contact: lifeada@agr.hrlifeada@agr.hr www.agr.hr II. Travel costs and costs of stay – Staff To cover the costs of travel and subsistence allowances of staff for mobilities mainly linked to: teaching/training assignments, retraining update of courses practical placements short visits for coordination and planning language training Dissemination N.B. Travel for research activities is not allowed Purpose Contractual Contractualrules The budget for Travel Costs and Costs of Stay should:  cover only actual travel costs (including visa fee and related obligatory insurance, travel insurance and cancellation costs if justified)  cover the daily allowance: the ceilings per person (per day/week) indicated at point 4.3.3 of the Guidelines must be respected

41. 41 University of Zagreb Faculty of Agriculture Svetosimunska street 25, 10000 Zagreb, Croatia Contact: lifeada@agr.hrlifeada@agr.hr www.agr.hr II. Travel costs and costs of stay – Staff DURATIONCOST OF STAY FOR INTERNATIONAL MOBILITY OR WITHIN AND EU COUNTRY COST OF STAY FOR PARTNER COUNTRY STAFF WITHIN THEIR OWN COUNTRY 1 day150100 2 days292190 3 days434280 4 days576370 5 days718460 6 days860550 1 week1.000640 DAILY ALLOWANCES- COVER ALL HOTEL EXPENCES, LOCAL TRAVEL, FOOD

42. 42 University of Zagreb Faculty of Agriculture Svetosimunska street 25, 10000 Zagreb, Croatia Contact: lifeada@agr.hrlifeada@agr.hr www.agr.hr II. Travel costs and costs of stay – Students To cover the costs of travel and subsistence allowances of students for mobilities mainly linked to: study periods abroad practical placements in an enterprise intensive courses for Partner Country students participation of student representatives in management coordination meetings & Quality Control Purpose Contractual Contractualrules The budget for Travel Costs and Costs of Stay should :  cover only actual travel costs (including visa fee and related obligatory insurance, travel insurance and cancellation costs if justified)  cover an allowance for subsistence / accommodation / local transport and personal insurance: the ceiling per month and per person indicated at point 4.4.3 of the Guidelines must be respected. The duration of student mobilities should be minimum 2 weeks and maximum 3 months.

43. 43 University of Zagreb Faculty of Agriculture Svetosimunska street 25, 10000 Zagreb, Croatia Contact: lifeada@agr.hrlifeada@agr.hr www.agr.hr II. Travel costs/Students: eligible activities and mobility directions

44. 44 Supportingdocuments The beneficiary shall retain with project accounts:  a SIGNED & filled-in Individual Mobility Report for each mobility using the standard form (Guidelines/Annex 2)  readable copies of travel tickets, invoices, boarding passes, receipts, etc. The beneficiary is not requested to send any supporting documents with the Final report. II. Travel costs and costs of stay Point 4. Guidelines for the use of the grant University of Zagreb Faculty of Agriculture Svetosimunska street 25, 10000 Zagreb, Croatia Contact: lifeada@agr.hrlifeada@agr.hr www.agr.hr

45. III. Equipment Point 5. Guidelines for the use of the grant To cover the costs of equipment directly relevant to the project’s objectives such as: IT equipment (hardware and software) including costs for installing internet connection and laboratory supply (teaching purposes) books, e-books, publications access to database equipment insurance/ transport/ installation, maintenance of equipment Prior authorisation required for hire of equipment The equipment must: be exclusively for PC Higher Education Institutions (HEIs) included in the partnership (JP) be exclusively for PC HEIs /institutions/organisations included in the partnership (SM) Not public administration! be recorded in the inventory of the institution where it is installed comply with the rule of origin Total expenses for equipment cannot exceed the 30% ceiling (plus 10% of flexibility). Co-financing is also subject to the 30% ceiling. Deductible VAT is not eligible. Purpose Contractual Contractualrules 45 University of Zagreb Faculty of Agriculture Svetosimunska street 25, 10000 Zagreb, Croatia Contact: lifeada@agr.hrlifeada@agr.hr www.agr.hr

46. 46 Supporting documents The beneficiary shall retain with project accounts:  All invoices for all equipment declared costs  Proofs of tendering procedure (min. 3 quotations) for purchases above EUR 25,000  Certificate of origin for equipment of a unit cost above EUR 5,000  Proof that VAT is not deductible (if VAT exemption is not obtained and VAT costs are charged to the project budget) The Beneficiary shall provide with the final report:  Readable copies of invoices if the purchase is above EUR 25,000.  Names of the firms consulted (min. 3) have to be indicated in the Financial statement of the final report. III. Equipment Point 5. Guidelines for the use of the grant University of Zagreb Faculty of Agriculture Svetosimunska street 25, 10000 Zagreb, Croatia Contact: lifeada@agr.hrlifeada@agr.hr www.agr.hr

47. 47 III. Equipment to be purchased Point 5. Guidelines for the use of the grant University of Zagreb Faculty of Agriculture Svetosimunska street 25, 10000 Zagreb, Croatia Contact: lifeada@agr.hrlifeada@agr.hr www.agr.hr PARTNERS UNKO, AUT, SVEMO, UNSA, UP, UoM TYPE OF THE EQUIPMENT PIECESPREDICTED UNIT PRICE TOTAL AMOUNT/PA RTNER TOTAL AMOUNT PER COUNTRY Personal computer 101.000,0010.000,0016.800,00 LCD projector2600,001.200,00 Scanner2400,00800,00 Network color printer 2900,001.800,00 Smart board13.000,00 TOTAL100.800,00

48. 48 III. Equipment purchase rules University of Zagreb Faculty of Agriculture Svetosimunska street 25, 10000 Zagreb, Croatia Contact: lifeada@agr.hrlifeada@agr.hr www.agr.hr  EQUIPMENT SHALL BE PURCHASED AT COUNTRY LEVEL;  IF TWO PARTNERS FROM COUNTRY- ONE HAS TO TAKE OVER THIS DUTY  ALL PURCHASE SHALL BE EXCLUDED FROM VAT; NOMINATE THE PERSON WHO WILL BE RESPONSIBILE AT PARTNER COUNTRY CONFIRMATION LETTER GET ALL THE DOCUMENTS RELLATING THE VAT EXCLUSION CARRY OUT PURCHASE PROCEDURE ACCORDING TO NATIONAL LOW CHOOSE THE PROPER PRODUCTS AND GET THE CERTIFICATE OF ORIGIN GET APPROVAL FROM PM PURCHASE INVOICE WILL BE PAID BY GRANT HOLDER

49. Tendering Procedure Art. I.10.1 Grant Agreement + Guidelines for the use of the grant The beneficiary shall apply the tendering procedure for the purchase of any kind of goods or services WHENEVER the amount of the purchase or sub-contract is above the threshold of EUR 25,000 49 The purchase cannot be split into smaller contracts with individual amounts lower than the threshold The selection criterion for the offers should be the best value for money University of Zagreb Faculty of Agriculture Svetosimunska street 25, 10000 Zagreb, Croatia Contact: lifeada@agr.hrlifeada@agr.hr www.agr.hr

50. All equipment purchased by the project shall comply with the rule of origin and shall therefore originate from any EU Member State or from an eligible country (as defined in the relevant EU Regulations). Rule of origin Art. I.10.1 Grant Agreement + Guidelines for the use of the grant FAQ No. 51 50 University of Zagreb Faculty of Agriculture Svetosimunska street 25, 10000 Zagreb, Croatia Contact: lifeada@agr.hrlifeada@agr.hr www.agr.hr

51. 51 For each geographic region, specific provisions apply. However, the following general indications can be given as regards eligible countries : Rule of origin Art. I.10.1 Grant Agreement + Guidelines for the use of the grant FAQ No. 51 University of Zagreb Faculty of Agriculture Svetosimunska street 25, 10000 Zagreb, Croatia Contact: lifeada@agr.hrlifeada@agr.hr www.agr.hr

52. 52 Countries represented in the partnership Eligible countries for the rule of origin Western Balkans Western Balkans, Southern Mediterranean and Eastern European Countries* EU Member States + Norway, Liechtenstein, Iceland Southern Mediterranean and/or Eastern European Countries Central Asia Central Asia + Asia, Middle East, Latin America, South Africa** * Plus Turkey and the former Yugoslav Republic of Macedonia ** Plus Least Developed Countries (OECD/DAC) Rule of origin Art. I.10.1 Grant Agreement + Guidelines for the use of the grant + FAQ No. 51 University of Zagreb Faculty of Agriculture Svetosimunska street 25, 10000 Zagreb, Croatia Contact: lifeada@agr.hrlifeada@agr.hr www.agr.hr

53. 53 University of Zagreb Faculty of Agriculture Svetosimunska street 25, 10000 Zagreb, Croatia Contact: lifeada@agr.hrlifeada@agr.hr www.agr.hr AD- 5 Reporting Employement contract Time sheets conventions for staff staf cost, Salary slips proof of payment – every three months (copies) Every three months

54. 54 University of Zagreb Faculty of Agriculture Svetosimunska street 25, 10000 Zagreb, Croatia Contact: lifeada@agr.hrlifeada@agr.hr www.agr.hr AD- 5 Reporting Other documents According project plan

55. 55 University of Zagreb Faculty of Agriculture Svetosimunska street 25, 10000 Zagreb, Croatia Contact: lifeada@agr.hrlifeada@agr.hr www.agr.hr AD- 6 Communication rbazok@agr.hr lifeada@agr.hr hviric@agr.hr dcubelic@agr.hr Through web site

56. Next meeting Sarajevo March 2015 AD- 7 Next meeting

57. University of Zagreb Faculty of Agriculture Svetosimunska street 25, 10000 Zagreb, Croatia Contact: lifeada@agr.hrlifeada@agr.hr www.agr.hr