1. Close Out of a Construction Project, …the Hardest Part. PASBO 49th Conference Clinic Table March 12, 2004 Richard A. Bernardini, PE Vice President

2. “ Begin with the end in mind” - Stephen Covey

3. Executive Summary   Moving into a new facility is an exciting time. Not knowing what’s in store for you can be a disaster, so here are a few tips on what to look for and anticipate. The moving process commences during design, so start thinking early on about all the things you’ll need to do. Assemble a team of your best people to lead the charge on your new facility. Make a plan of all the things to do and assign responsibilities with time requirements. Stay informed by attending regular meetings of the project; be actively involved to protect your interests. Watch the construction schedule for any slippage in key dates and get an understanding of the effect on the end date. When the project is nearing completion, look your construction team in the eye and demand a realistic assessment of making the scheduled date. Make sure that all District activities for the move are set up and coordinated with the construction schedule. Start the Punch List process as soon as areas are reasonably ready for inspection. There are many contractual procedures and documents to be submitted to finish the job legally, be guided by your architect or construction manager to get through it; they are experienced in these matters. Enjoy the new facility knowing that you’ve done all you could to make it the best.

4. Advance Planning   Create a MOVE team   Prepare a Project Management Plan   Establish approval process with Board

5. Design Phase  Attend all Meetings  Get what you Want in the Specifications  Change Management  Technology Integration  Signage and Room Numbers

6. Design Phase   Security   Key Management   Furniture, Fixtures and Equipment   Substantial Completion   Hazardous Material Abatement

7. Construction Phase   Watch for slippage in Schedule   All projects have change orders   Identify construction workers   Hazardous Material Abatement   Cleanliness   Transition from Contractor to District   Punch Lists

8. Construction Phase   Emergency contacts 24/7   As-built documents   Commissioning   Final cleaning   Storage of surplus materials   Certificate of Occupancy

9. Close-Out Documents   Contract defines   Professional team reviews   Final Payment   Releases   Certifications

10. Close Out of a Construction Project, …the Hardest Part. Thank You! Richard Bernardini, PE Vice President Hill International 30 South 15th Street One Penn Square West Suite 1300 Philadelphia, PA 19102 t 215-557-3252 f 215-557-0214 c 609-610-5130 e rickbernardini@hillintl.comrickbernardini@hillintl.com www.hillintl.com Questions?