1. Transactions Module Museum Victoria Dianne J Bray 2008 EMu Users Meeting Te Papa Tongarewa

2. Major Requirements Primarily for Natural Science transactions Manage transactions other than loans Manage loans of uncatalogued objects Manage partial returns of inward and outward loans Manage specific parts of a single catalogue record Existing Accessions Module retained

3. Need to manage data associated with: Outward donations, exchanges, tissue grants (from Tissue Collection) Partial loan returns – Nat Sci loans may be returned over a period of time Donations or loans of specimen parts or parts of specimen lots, including tissue and mineral grants for destructive analysis Incoming loans –Record other institution Catalogue numbers and taxon information –Exhibition objects

4. Existing Loans Module Object Tab Currently, data in Notes field must be manually entered into Loan Notes field on Catalogue Collection Management Tab Ethanol-fixed specimens loaned for comparative examination. Approval given for a small sample of muscle tissue to be removed from each specimen for molecular study.

5. Existing Catalogue Module Collection Management Tab Loans Module Summary data – implies that entire lot is on loan Information manually entered – only 2 of 5 specimens on loan

6. Specimen parts granted for molecular research Limbs from crustaceans specimens granted for molecular research

7. Loans Object Tab

8. Catalogue record

9. New and modified tabs Transactions Module – new and modified tabs SummaryDocumentation TransactionDates Objects (C)Items (U) RelationshipsReturns Compliance Valuation Catalogue Module Collection Management Tab – modified Transaction Tab – new Transactions Module – existing tabs FinanceMultimedia NotesAdmin SecurityTasks Movements

10. Summary

11. Transaction Four people may be involved in a loan

12. Dates

13. Documentation

14. Compliance The export of Australian native fauna controlled by Aust Govt legislation. Arsenic may have been used in the preparation of very old Nat Sci specimens

15. Related transactions To track all invoice numbers relating to partial loan returns and loan transfers

16. Objects – Catalogued Nat Sci – a specimen lot may contain one or more specimens and not all specimens may be sent on loan. Tissue sample or mineral crystal may be granted for destructive analysis

17. Items – uncatalogued To record information on uncatalogued exhibition objects and inward Nat Sci loans (all outgoing Nat Sci specimens must be catalogued).

18. Loan Returns Tracks partial returns of catalogued and uncatalogued objects Object data mirrored from Objects (C) and Objects (U) tabs

19. Valuations Object data mirrored from Objects (C) and Objects (U) tabs Total value auto calculated

20. New Catalogue Transactions Tab

21. MV Transactions Module Thank you Dianne J Bray Senior Collections Manager Vertebrate Collections Museum Victoria Melbourne Victoria Australia dbray@museum.vic.gov.au