1. Hudson County Community College August 2012 Managing online grading and attendance

2.  Access to the internet  Access to your MyHudson portal If you do not have access to your MyHudson portal, please follow up with your respective Department.

3.  View your semester schedule and class rosters  Set up your Gradebook  Submit grades and attendance

4.  One access point for grades and attendance (versus Web for Faculty & Online Attendance)  24/7 accessibility to input grades and attendance  Changes in real time  Attendance that accounts for no-show students  Ability to change grades

5. From www.hccc.edu, click MyHudson

7. From Faculty landing page, click “Faculty”

8. Click “My Class Schedule”

9. Choose a term, then click “Submit”

12. Close by clicking “X” Click “Class Roster”

13. Click on class in blue text OR choose the term, then hit “Submit”

15. REGISTRATION STATUS KEY StatusDefinition NEWStudent is actively registered for your course. ADDStudent is actively registered for your course. Student registered during our Add/Drop period. DROPStudent is no longer registered for your course. Student dropped during our Add/Drop period. WITHDRAWNStudent is no longer registered for your course. Student dropped after our Add/Drop period and will receive a “W” grade on the transcript.

16. Before you can submit grades or attendance, you must set up your Gradebook for each section, every semester Gradebook Set Up

17. Click on “Gradebook ”

19. Click on “Setup Wizard”

20. Go to Option 2 Select “HCCC Gradebook” Hit “Submit” Only use Option 2

21. Hit “Submit” Do not use Steps 1-6

23.  Meeting dates automatically populate based on section meeting days  Set attendance status for entire class or individuals  Attendance reporting impacts Financial Aid award status and international student compliance

24.  Online sections will not be able to enter attendance via Gradebook.  For assistance with attendance for online sections: Center for Distance Education (CDE) - Corey Vigdor, cvigdor@hccc.edu

25. Click “Gradebook Select Section” then choose a class from above

26. Click “Attendance”

27. Click on the date to be entered

28. You can mark entire class Present or Absent Or mark/edit individually by student Status column = student’s Registration status. N = “Registered” A= “Registered” D= “Dropped” W = “Withdrawn”

29. You can mark entire class Present or Absent Or mark/edit individually by student

30. Use only Present and Absent (No Excuse)

31. If setting status for entire class, choose from dropdown click “Submit”

32. “Present” status set for all students. If ok, click “Submit” or edit individuals and click “Submit”

33. Click “Return to Gradebook”

34. Click “Attendance Report”

35. Last Date Present= Last date you recorded student as present Status indicates student’s Registration status. N = “Registered” A= “Registered” D= “Dropped” W = “Withdrawn”

36. Click “Detail” to see attendance for one student Click “Return”

37. Click “Back to Gradebook Menu”

38.  If you have paired sections (i.e. ESL 021/031; ENG 101/096) you must submit attendance for both sections  Follow up with your Department regarding specific attendance policies. For some courses, 3 or more absences result in failure  The “Never Attended” flag is located under grading, not attendance.

39.  Open 24 hrs during dates specified by Academic Calendar  Must be verified by Registrar’s Office before grades become viewable by student or printed on transcript  Account for students who never attended or stopped attending (reportable by Financial Aid)

40. Click “Midterm Grading”

42. Enter grade, last date of attendance and/or check “Never Attended” Click “Submit”

43. Enter grade, last date of attendance and/or check “Never Attended” Click “Submit”

44. The system will alert you if you enter an invalid grade type. Reenter acceptable grade values, then hit “Submit.”

46. Columns “GB Current %,” “GB Current Grade” and “GB Current Blank Scores” are not to be used with the HCCC Gradebook template.

47. For Final Grading: Midterm Grades, Last Date Attendance and Never Attended will carry over from your Midterm Roster A B C F

48. Enter grade, last date of attendance and/or check “Never Attended” Click “Submit”

50. You can assign “I” incomplete grade. But do not use the “Expire Date” column.

52. To change a grade that has already been verified, email jnakanishi@hccc.edu, vorellana@hccc.edu and your respective Division Dean the following:jnakanishi@hccc.edu 1. Student Name 2. Student ID Number 3. Entire course section name (example ESL 025 03) 4. Semester (Fall 2012) 5. Previous grade and new grade 6. Reason for grade change

53.  If you have paired sections (i.e. ESL 021/031; ENG 101/096) you must submit grades for both sections  Follow up with your Department regarding specific grading policies  When communicating electronically with students or the Institution regarding grades and attendance, we ask that you use your HCCC email account.  Students depend on you for timely submission of grades and attendance.

54. Questions ? Comments Feedback Please email: gradebook@ hccc.edu