1. Integrated National Education Information System (iNEISTM)
C4A-AL Manage Student Allowances

2. Allowance Application
Process Flow
Allowance Application
Disbursement
Termination
Generate Reports
Explain the context of this function in the entire module / process

3. Allowance Application
Process Flow
Allowance Application
Disbursement
Termination
Generate Reports
Explain the context of this function in the entire module / process

4. Flowchart: Manage Student Allowances
Add New Allowance Application 1.
Approval by School Principal 2.
Approval by MOE DS Officer 3.

5. C4A-AL01: Allowance Application
Description:
This function allows Student Welfare Officer (SWO) to create a new allowance application or review existing applications.
Granted Role:
Student Welfare Officer (SWO)
Menu Path:
Home > Student Financials > Student Allowances > Allowance Application
General Info: What it can do, Who Can Use, Where to Find,

6. How to use Navigate via menu path:
Home > Student Financials > Student Allowances > Allowance Application
2. Click Add a New Value tab
3. Enter Academic Institution value
4. Enter Student ID value
5. Select Allowance Type value
6. Click the Add button
Brief idea on the steps. It gives an impression on how easy it is to use the system.

7. Fill in ALL the required fields.
Add New Application
Navigation: Home > Student Financials > Student Allowances > Allowance Application
Note:
Fill in ALL the required fields.
Click on the ADD button.

8. Student Details

9. Family Details

10. Fill in the rest of the fields

11. Save the Allowance Application
Clicking the ‘Save’ button will save the application page.

12. Application is a Success
Successful Application will be routed for approval.
Unsuccessful Application will be automatically rejected and the reason will be posted in the Remarks field.

13. Flowchart: Manage Student Allowances
Add New Allowance Application 1.
Approval by School Principal 2.
Approval by MOE DS Officer 3.

14. C4A-AL02: Allowance Application Approval : Principal of the School
Description:
This function allows the Approvers to approve or deny an allowance application.
Granted Role:
Principal of the School
Department of Schools (JSS)
Menu Path:
Home > Worklist
General Info: What it can do, Who Can Use, Where to Find,

15. How to use Login as First Approver (Principal)
Navigate to Home > Worklist
Search for the required link to Allowance Application page
Click on the required link
First Approval – Approve Application
Application Status will be automatically changed to Pending Application Approval
Brief idea on the steps. It gives an impression on how easy it is to use the system.

16. Navigate

17. Search for Allowance Application
Note:
Look for Student ID and the Application ID

18. Approver – Principal of the School
Note:
Principal Approves – Application will be routed to the second approver.
Note:
Principal Denies – Application will not be routed to second approver.

19. Flowchart: Manage Student Allowances
Add New Allowance Application 1.
Approval by School Principal 2.
Approval by MOE DS Officer 3.

20. How to use – Department of Schools (JSS)
Login as Second Approver (Department of Schools - JSS)
Navigate to the screen via menu path
Search for the required link to Allowance Application page
Click on the required link
Enter the Approval Reference Number
Second Approval – Approve Application
Application Status: Approved
Brief idea on the steps. It gives an impression on how easy it is to use the system.

21. Approver – Department of Schools (JSS)
Note:
Follow the same steps as the School Principal to get to this page (Allowance Application Page)

22. Application Status: Approved

23. Allowance Application
Process Flow
Allowance Application
Disbursement
Termination
Generate Reports
Explain the context of this function in the entire module / process

24. Flowchart: Disburse Allowance
1. Calculate Disbursement Amount
2. Route Allowance Amount for Approval
3. Approval by School Principal
4. Create Voucher in TAFIS
5.View the allowance amount posted

25. C4A-AL03: Calculate Disbursement Amount
Description:
This process selects all students who are eligible for allowance payment. For each student, the process calculates the allowance amount based on the student’s attendance.
Granted Role:
Student Welfare Officer
Menu Path:
Home > Student Financials > Student Allowances > Allowance Disbursement
General Info: What it can do, Who Can Use, Where to Find,

26. How to use Navigate to the screen via menu path:
Home > Student Financials > Student Allowances > Allowance Disbursement
Click on the Add New Value tab
Enter Run Control ID value
Click on the Add button
Direct to Disburse Allowance page
Brief idea on the steps. It gives an impression on how easy it is to use the system.

27. Enter any value in the Run Control ID field.
Add a New Value
Navigation: Home > Student Financials > Student Allowances > Allowance Disbursement
Note:
Enter any value in the Run Control ID field.
Click on the ADD button.

28. Calculate Disbursement Amount Process

29. Process Scheduler Request

30. Process Instance and Process Monitor

31. Details Link

32. View Log/Trace Link

33. View Log/Trace Page

34. Batch Number
It is IMPORTANT that the Batch ID generated is remembered. It is to be used in the next processes.

35. Flowchart: Disburse Allowance
1. Calculate Disbursement Amount
2. Check for Students and Route for Approval
3. Approval by School Principal
4. Create Voucher in TAFIS
5.View the allowance amount posted

36. C4A-AL03: Allowance Disbursement Amount
Description:
This function allows Student Welfare Officer (SWO) to check the disbursement amount for each student selected in the Batch and send it for approval.
Granted Role:
Student Welfare Officer
Menu Path:
Home > Student Financials > Student Allowances > Allowance Disbursement Amount
General Info: What it can do, Who Can Use, Where to Find,

37. How to use Navigate to the screen via menu path:
Home > Student Financials > Student Allowances > Allowance Disbursement Amount
Find an Existing Value tab
Enter Batch ID value
Click on the Search button
Direct to Allowance Disbursement Amount page
Verify Information
Click on the Submit Button
Allowance Disbursement Amount will be routed for approval.
Brief idea on the steps. It gives an impression on how easy it is to use the system.

38. Batch ID
Navigation: Home > Student Financials > Student allowances > Allowance Disbursement Amount

39. Submit Application

40. Route for Approval

41. Flowchart: Disburse Allowance
1. Calculate Disbursement Amount
2. Check for Students and Route for Approval
3. Approval by School Principal
4. Create Voucher in TAFIS
5.View the allowance amount posted

42. C4A-AL04: Allowance Disbursement Approval: Principal of School
Description:
This function allows Principal to approve the Allowance amount to be disbursed.
Granted Role:
Principal of the School
Menu Path:
Home > Worklist
General Info: What it can do, Who Can Use, Where to Find,

43. How to use Navigate to the screen via menu path
Search for the page link
Direct to Allowance Disbursement Approval page
Click on the Approve All button
Change the Approval Status to Denied if particular students do not meet criteria
Click on the Submit button
Brief idea on the steps. It gives an impression on how easy it is to use the system.

44. Navigate

45. Search for the page link
Note:
Look for the Group ID

46. Allowance Disbursement Page

47. Change Approval Status

48. Submit

49. Approved

50. Flowchart: Disburse Allowance
1. Calculate Disbursement Amount
2. Check for Students and Route for Approval
3. Approval by School Principal
4. Create Voucher in TAFIS
5.View the allowance amount posted

51. Important Notes
Student Welfare Officer creates a Payment Voucher in TAFIS for payment to the students.

52. Flowchart: Disburse Allowance
1. Calculate Disbursement Amount
2. Check for Students and Route for Approval
3. Approval by School Principal
4. Create Voucher in TAFIS
5.View the allowance amount posted

53. C4A-AL04: Student Allowance Disbursement
Description:
This page allows teachers and principals to view the allowance amount posted for each students over the years.
Granted Role:
Student Welfare Officer
Menu Path:
Home > Student Financials > Student Allowances > Student Disbursement Amount
General Info: What it can do, Who Can Use, Where to Find,

54. How to use Navigate to the screen via menu path:
Home > Student Financials > Student Allowances > Student Disbursement Amount
Enter a value in the Student ID field
Click on the Search button
Student Allowance Disbursement page
Verify Information
Brief idea on the steps. It gives an impression on how easy it is to use the system.

55. Navigate
Navigation: Home > Student Financials > Student Allowances > Student Disbursement Amount

56. Verify Information

57. Allowance Application
Process Flow
Allowance Application
Disbursement
Termination
Generate Reports
Explain the context of this function in the entire module / process

58. Flowchart: Terminate Allowance for Clearance
Termination Type
Individual Student
Transferred, Withdrawn or Graduated Students 1.
Run Termination Process 2.
Verify Termination Status
Students under Clearance
Send Termination Request
Approval by School Principal 3.
Approval by MOE DS Officer

59. Flowchart: Terminate Allowance for Clearance
Termination Type
Individual Student
Transferred, Withdrawn or Graduated Students
Students under Clearance 1.
Send Termination Request 2.
Approval by School Principal 3.
Approval by MOE DS Officer

60. C4A-AL05: Allowance Termination for Clearance
Description:
This function allows Student Welfare Officer to terminate the allowance for all students who have Transferred, Withdrawn, Graduated from the school. No approval for this process.
Granted Role:
Student Welfare Officer
Menu Path:
Home > Student Financials > Student Allowances > Terminate Allowance
General Info: What it can do, Who Can Use, Where to Find,

61. How to use Navigate to the screen via menu path:
Home > Student Financials > Student Allowances > Terminate Allowance
Click Add a New Value tab
Enter a value in Run Control ID field
Click the Add button
Direct to Terminate Allowance page
Brief idea on the steps. It gives an impression on how easy it is to use the system.

62. Enter any value in the Run Control ID value.
Navigate
Note:
Enter any value in the Run Control ID value.
Click on the ADD button.
Navigation: Home > Student Financials > Student Allowances > Terminate Allowance

63. Terminate Allowance Process

64. Process Scheduler Request Page

65. Process Monitor link

66. Process Monitor Page

67. Process Detail Page - View Log/Trace link

68. View Log/Trace Page – Log File

69. Log file

70. Check Terminated Applicant
Navigation: Home > Student Financials > Student Allowances > Allowance Application

71. Verify Terminated Application

72. C4A-AL06: Allowance Termination for Individual Student
Description:
This function allows Student Welfare Officer to terminate allowance for individual students. This termination request requires approval.
Granted Role:
Student Welfare Officer
Menu Path:
Home > Student Financials > Student Allowances > Allowance Application
General Info: What it can do, Who Can Use, Where to Find,

73. Flowchart: Terminate Individual Allowance
Termination Type
Individual Student
Transferred, Withdrawn or Graduated Students 1.
Run Termination Process 2.
Verify Termination Status
Students under Clearance
Send Termination Request
Approval by School Principal 3.
Approval by MOE DS Officer

74. How to use Navigate to the screen via menu path:
Home > Student Financials > Student Allowances > Allowance Application
Click Find an Existing Value tab
Enter a value in Academic Institution field
Enter a value in Student ID field
Click on the Search button
Direct to Allowance Application page
Click on Application Status drop-down menu
Click on the “Allowance Termination Request”
9. Click on the Save button
Brief idea on the steps. It gives an impression on how easy it is to use the system.

75. Navigate
Navigation: Home > Student Financials > Student Allowances > Allowance Application

76. Terminate Process

77. Save

78. Message Box

79. C4A-AL07: Allowance Termination for Individual Student
Description:
This function allows the approvers to approve or deny Termination Request.
Granted Role:
School Principal
Department of Schools (JSS)
Menu Path:
Home > Worklist
General Info: What it can do, Who Can Use, Where to Find,

80. How to use Navigate to the screen via menu path
Search for the required link
Direct to Allowance Termination Request page
Click on the Approve button
Request routed to Second Approver
Brief idea on the steps. It gives an impression on how easy it is to use the system.

81. Navigate

82. Look for Student ID and the Reference Number
Link
Note:
Look for Student ID and the Reference Number

83. School Principal – First Approver
Note:
Approved > Second Approver

84. Department of Schools (JSS) - Second Approver
Note:
Follow the same steps as the School Principal to get to this page (Allowance Termination Request).

85. Verify Application – Allowance Application Page

86. Allowance Application
Process Flow
Allowance Application
Disbursement
Termination
Generate Reports
Explain the context of this function in the entire module / process

87. Create Rejection Letter Generate List of Allowance Applications
Generate Reports
Create Rejection Letter
Generate List of Allowance Applications
Generate List of Allowance Payments

88. Create Rejection Letter Generate List of Allowance Applications
Generate Reports
Create Rejection Letter
Generate List of Allowance Applications
Generate List of Allowance Payments

89. C4A-AL8: Rejection Letter
Description:
This function allows Student Welfare Officer to create Rejection Letter for unsuccessful applicants
Granted Role:
Student Welfare Officer
Menu Path:
Home > Student Financials > Student Allowances > Allowance Rejection Letter
General Info: What it can do, Who Can Use, Where to Find,

90. How to use Navigate to the screen via menu path:
Home > Student Financials > Student Allowances > Allowance Rejection Letter
Click on the Add a New Value tab
Enter a value in the Run Control ID field
Click on the Add button
Allowance Rejection Letter page
Brief idea on the steps. It gives an impression on how easy it is to use the system.

91. Navigate
Navigation: Home > Student Financials > Student Allowances > Allowance Rejection Letter

92. How to use Navigate to the screen via menu path
Enter a value in the Academic Institution, School, Run Option, Application Date, Application End Date, Today’s Date (Malay), Principal’s Name and Student ID fields
Click on the Run button
Process Scheduler Request page
Allowance Rejection Letter page
Click on the Report Manager link
Report Detail page
Brief idea on the steps. It gives an impression on how easy it is to use the system.

93. Select Run Option – Individual Student
List of Run Option:
By default, the field is blank.
‘All Students’ – System will run a process where all students whose applications are ‘Rejected’ in the School, will be selected for Rejection Letter.
‘Individual Student’ – System will run a process and create the Rejection Letter for an individual student.
Brief idea on the steps. It gives an impression on how easy it is to use the system.

94. Select Run Option – All Students
Note:
Follow similar steps in Individual Student process:
Take note Process Instance Number > Report Manager > Find PDF file
Brief idea on the steps. It gives an impression on how easy it is to use the system.

95. Process Scheduler Request Page
Brief idea on the steps. It gives an impression on how easy it is to use the system.

96. Report Manager link
Brief idea on the steps. It gives an impression on how easy it is to use the system.

97. Administration page
Brief idea on the steps. It gives an impression on how easy it is to use the system.

98. Report Detail page > PDF file
Brief idea on the steps. It gives an impression on how easy it is to use the system.

99. PDF file
Brief idea on the steps. It gives an impression on how easy it is to use the system.

100. Create Rejection Letter Generate List of Allowance Applications
Generate Reports
Create Rejection Letter
Generate List of Allowance Applications
Generate List of Allowance Payments

101. C4A-AL8: Generate List of Allowance Applications
Description:
This function allows Student Welfare Officer to generate report to list out all students who applied for allowance.
Granted Role:
Student Welfare Officer
Menu Path:
Home > Reporting Tools > Query > Query Viewer
General Info: What it can do, Who Can Use, Where to Find,

102. How to use Navigate to the screen via menu path:
Home > Reporting Tools > Query > Query Viewer
Enter MOE_ALLOWANCE_APPLICATIONS in the Begins with field
Click on the Search button
Click on the HTML link to generate the report online
Enter values in the Institution, Allowance Type, Application Status and Application Date fields
Click on the View Result button
Click on the Excel Spreadsheet link to export the list as an Excel file.
Brief idea on the steps. It gives an impression on how easy it is to use the system.

103. Navigate
Navigation: Home > Reporting Tools > Query > Query Viewer

104. HTML Link

105. Enter fields

106. Excel File

107. Create Rejection Letter Generate List of Allowance Applications
Generate Reports
Create Rejection Letter
Generate List of Allowance Applications
Generate List of Allowance Payments

108. C4A-AL8: Generate List of Allowance Payments
Description:
This function allows Student Welfare Officer to generate report to list out all students who have allowance payments.
Granted Role:
Student Welfare Officer
Menu Path:
Home > Reporting Tools > Query > Query Viewer
General Info: What it can do, Who Can Use, Where to Find,

109. How to use Navigate to the screen via menu path:
Home > Reporting Tools > Query > Query Viewer
Enter MOE_ALLOWANCE_PAYMENT in the Begins with field
Click on the Search button
Click on the HTML link to generate the report online
Enter the values in the Institution, Allowance Type, Campus and Month fields.
Click on the View Result button
Click on the Excel Spreadsheet link to export the list as an Excel file.
Brief idea on the steps. It gives an impression on how easy it is to use the system.

110. Navigate
Navigation: Home > Reporting Tools > Query > Query Viewer

111. HTML Link

112. Enter fields

113. Excel File

114. End of Presentation Thank You