1. Clearance Processing Back To The Basics Presented By Mallory Howard
December 12, 2013

2. Agenda Clearance Processing SF-86 Review
Clearance Tracking and Record Keeping
Interim Determinations
Loss of Jurisdiction
Periodic Reinvestigation Processing
JPAS Notifications
SWFT
RRU
Admin Downgrades and Terminations
DMDC vs. DSS Call Center

3. Clearance Processing NISPOM 2-200c NISPOM 2-200a NISPOM 2-200d
Within a Multiple-Facility Organization (MFO), the home office can centrally manage
NISPOM 2-200a
Employee can be processed for a PCL when contractor determines that access is essential in the performance of tasks or services related to the fulfillment of a classified contract
NISPOM 2-200d
Contractor will limit requests for PCLs to minimal number of employees necessary for operational necessity
Don’t establish pools of cleared employees
At ViaSat, we meet this by:
Employee is briefed to notify Security when they no longer require a clearance
Revalidating the need for a clearance at the time of their Periodic Reinvestigation
Revalidating when notified that an employee changes programs

4. Clearance Processing NISPOM 2-201 Investigative Requirements
Single Scope Background Investigation (SSBI)
Top Secret
Q (Dept. of Energy TS Equivalent)
SCI (Special Compartment Information)
National Agency Check with Local Agency Check and Credit Check (NACLC)
Secret
L (Dept. of Energy Secret Equivalent)
Confidential
Periodic Reinvestigation
Top Secret – 5 years
Secret and Confidential – 10 years
SAPS – Defined by customer

5. Clearance Processing NISPOM 2-207 NISPOM 2-208 NISPOM 2-209 and 2-210
Each applicant must produce evidence of U.S. citizenship
NISPOM 2-208
Acceptable forms of US Citizenship
“Birth Certificate is the primary and preferred means of citizenship verification”
Naturalization Certificate
US Passport or Passport Card – current or expired, not canceled or void (Card addressed in ISL )
A Report of Birth Abroad
A Record of Military Processing-Armed Forces of the United States (DD Form 1966)
NISPOM and 2-210
Non-U.S. Citizens Eligible for a Limited Access Authorization

6. Clearance Processing
Access Request Form is received indicating that employee needs a clearance
Start Clearance Processing Form
Initiate the employee in JPAS
Archived records need to be reactivated before an employee can be added in the system and initiated
the employee clearance initiation instructions
Include the required Privacy Notice regarding the review of their SF-86

7. Clearance Processing Deadlines
JPAS: 30 days to start, 90 days to complete
ViaSat: 30 days to start, 15 days to complete
FSO or designee reviews e-QIP for adequacy and completeness
Obtain fingerprints via Electronic Fingerprint Capture or Fingerprint Card (FD-258) and transmit to OPM via SWFT

8. What if someone has current eligibility?
Clearance Processing
What if someone has current eligibility?
An individual should maintain clearance eligibility for 24 months
If you are able to pick up their clearance in JPAS, then you can move forward in doing so as long as their record shows eligibility
What is best practice?
Check that most recent debriefing date is within 24 months
Verify that the most recent investigation is in scope
Confirm record separation from the previous employer

9. How do I pick up an Interim or Final clearance?
Clearance Processing
How do I pick up an Interim or Final clearance?
Brief the employee and execute the Classified Information Nondisclosure Agreement, SF-312
Agreement between United States and an individual who is cleared for access to classified information
Must be executed prior to picking up clearance in JPAS and obtaining access to classified information
Indoctrinate Interim or Final clearance in JPAS

10. SF-312 should be faxed to the PSMO-I:
Clearance Processing
A date in the NdA field in JPAS means no SF-312 is necessary
The date entered in JPAS must be the date the employee signed their original NdA
No NdA date shown in the JPAS record means it is your responsibility to add the information
SF-312 should be faxed to the PSMO-I:
(443)
ATTN: SF-312

11. Clearance Processing Common omissions/mistakes on the SF-312:
Employee SSN is incomplete or omitted
Signature of employee is typed or omitted
Witness signature is typed or omitted
Employee and witness signature dates are not the same
Debriefing signatures no longer required on SF-312
Notification will be sent via CAF message if a new SF-312 is needed

12. Clearance Processing
As required, maintain a copy of the SF-86 and original signed release forms for the life of the investigation
The SF-86 and original release forms must be destroyed once the clearance is adjudicated and eligibility is determined (NISPOM 2-202b)
At ViaSat the SF-86 is returned to the employee

13. Common Reasons for Rejection
SF-86 Review
The FSO or designee must review the SF-86 for adequacy and completeness.
Common Reasons for Rejection
Missing employment information
Missing SSN for spouse or cohabitant
Missing relatives information
Missing Selective Service registration information
Missing education information

14. Clearance Tracking and Record Keeping
Track the clearance process from the request to final eligibility
Tracking Form
Cover sheet for SF-86
Clearance Processing spreadsheet
Reference for all investigations in process
Broken down by stage
Personnel Database
Individual record of clearance status and briefings

15. Interim Determinations
How is an interim clearance granted?
Granted based on the initial review of the SF-86 prior to the investigation opening
An Interim Eligibility Pending notification does not mean final clearance eligibility will not be granted
Interim can be pulled upon further investigation

16. Interim Determinations
What’s the difference between an Interim and Final Secret Clearance?
Interim Secret
Can view:
(S) with no COMSEC or NATO associated with it
Can view:
(U) COMSEC material
Cannot view:
SECRET//COMSEC or SECRET//NATO or Restricted Data that requires final SECRET clearance

17. Periodic Reinvestigation Processing
Top Secret – 5 years
Secret and Confidential – 10 years
SAPS – Defined by customer
Run the Personnel Report in JPAS monthly
Use the Previous Investigation Close Date to determine if a reinvestigation is needed
Revalidate the clearance need
Initiate the investigation or proceed with a downgrade or debriefing

18. JPAS Notifications JPAS is a living a living and breathing database!
Check Notifications on a regular basis.
Eligibility Change
Interim eligibility
Final eligibility granted or denied
Eligibility Pending
Loss of Jurisdiction
Revoked
Invest Rqst Status
Initiated PSI
Ready for Review PSQ
Ready for Review/Approval
Approved PSQ
Receipt Acknowledged by ISP (Investigation Service Provider)
Revised
Terminated
Message From CAF
Communication from the PSMO-I
Reactivate Rqst Stat
Status updates on reactivation
RRU Response

19. Secure Web Fingerprint Transmission (SWFT) mandatory as of
December 31, 2013
Options for creating electronic fingerprint files (.eft):
Live Scan
Card Scan
Fingerprinting Service Provider
ViaSat to provide fingerprinting service to local contractors starting early 2014
Fingerprints obtained in the following cases:
New Clearance Investigation
New Type of Clearance Investigation

20. RRU Request to Research/Upgrade Eligibility
When would I submit an RRU?
An investigation has been closed for 30+ days and eligibility has not posted
Change to SSN
If you mistakenly enter an incorrect SSN while initiating an investigation, submit an RRU before any action is taken on the record
Notes to remember when submitting RRUs:
You can only have one pending RRU for a subject at a time
You must pick the DoD CAF Industry
The RRU will remain until it is addressed and you receive an RRU response in the notifications

21. Loss of Jurisdiction Loss of jurisdiction = no clearance eligibility
The subject must be debriefed and no access should be granted
LOJ usually occurs for one of the following reasons:
The SF-86 was not received following an official CAF request
An incident report was submitted and the contents led to a loss of jurisdiction
A CAF, other than DOHA, determines there is no longer a need for SCI
Debrief and remove from SCI
The FSO must send an RRU to DoD CAF Industry if Top Secret access is still required

22. Admin Downgrades and Terminations
Debrief current access in JPAS and indoctrinate lower level
Reissue visit requests
Terminations
Debrief individual
Report adverse term condition to DoD CAF via JPAS (if applicable)
Cancel visit requests
Out-process the JPAS record
Separate
Debrief access
“Out” process from your SMO

23. Who do you call when you need assistance?
DMDC VS. DSS Call Center
Who do you call when you need assistance?
DMDC
DSS Call Center
JPAS
SWFT
Personnel Security Clearance inquiries
e-QIP
STEPP
ISFD

24. Contact Information
Mallory Howard
6155 El Camino Real
Carlsbad, CA 92009
(760)
Interested in attending a more in depth seminar on JPAS and clearance processing? Let us know!