1. ESKOM CAPE TOWN EXPO FOR YOUNG SCIENTISTS
HOW TO PLAN AND PREPARE
FOR
CAPE TOWN EXPO
2013

2. PROGRAMME FOR TODAY
3.30pm – 4.15pm: General introduction and quick chat about how to prepare for Expo
4.15pm: Non engineering projects: Walk around and chat to Shannon, Ben, Monwabisi and Abongile who will be speaking at CT Expo. Committee can also answer questions.
4.15pm: Engineering projects: Meet Brian and others from Eskom at another venue and go through what an engineering project is etc, judging sheet with reference to engineering projects and making sure that the projects comply with engineering standards.
4.45pm: Reminder: plagiarism form, info on research plan & abstract, sample judging sheet, Cape Town Expo programme, ethics checklist.
5.00pm Preparation afternoon ends.

4. YOUR PROJECT……… You have already done most of the work – yippee!
Now to finish off and get ready for Expo
There are still some things to do ….
At this stage good time management is the secret to success!

5. CHECKLIST – get this from your teacher
ITEMS TO PREPARE AND BRING TO EXPO:
Poster, project file and Project data file/book
Any other equipment/models needed for the display
Prestik ONLY
Spare paper and pens
5m electrical lead (not on a wheel) and multi-plug – for projects requiring electricity
Computer + security cable – essential for Senior Computer Science projects
Optional – bottle of water, cash, snacks
THINGS TO BE DONE BEFORE COMING TO EXPO:
Have you looked carefully at the judging sheet?
Group projects: have you planned who is saying what in the interview?
Is your name on ALL your posters, files and equipment etc ?
Have you prepared for the interview?

6. AT EXPO….

7. DAY 1 - TUESDAY 20 AUGUST 2013 REGISTRATION AND SET UP OF PROJECTS
2.30 – 5.45pm:
All entrants register and set up their entire project in the Main Hall at the Good Hope Centre and then leave.
NB: ALL of your project must be left on your table at Expo – scientific report in file, poster summarising your work, project data book.
Deadline for registration: 5.45pm
Deadline for set up: 6.00pm
(Main Hall closes at 6.00pm)

8. AT EXPO….

9. DAY 2 – WEDNESDAY 21st AUGUST
INTERVIEWS FOR PRIMARY AND JUNIOR ENTRANTS
(GRADES 6 - 9)
pm: Primary and junior students
arrive and go to their projects
1.00 – 3.00pm: Judges interview students &
photos taken & all ethical violations sorted out
by latest 2.30pm, students to view exhibits
in Main Hall when not being interviewed
AND……3.00 for 3.15pm: Senior students arrive and go to Main Hall

10. JUDGING....THE INTERVIEW

11. DAY 2 – WEDNESDAY 21st AUGUST
OPENING CEREMONY 3.30 – 4.15pm: Official opening of the 31st Eskom Cape Town Expo for Young Scientists and snack packs on order.

12. DAY 2 WEDNESDAY 21st AUGUST
4.15 – 6.15pm: Senior students are interviewed/photos taken & all ethical violations sorted out by latest 5.30pm.
Interviews to be up to 15 mins.
Students to view exhibits in Main Hall when not being interviewed.

13. DAY 3 – THURSDAY 22nd AUGUST
: ALL participants return to the Main Hall and go to their projects
pm: Open time for visitors to the Expo, visitors to view exhibits outside Main Hall
3.00 – 3.30pm: Students take down projects and store them at the back of the Main Hall. Tables stacked against entrance to Main Hall. Main Hall readied for Prize giving.
3.45 – 5.15pm: Prize giving and announcement of Finalists to attend Eskom Expo South African International Science Fair in September.
5.30pm: Students remove their projects etc, Main Hall tidied and closed up by 6.00pm. Committee to assist.
5.30pm: Finalists, parents and teachers meet in the meeting room to discuss Eskom Expo South African International Science Fair 2013.

14. PRIZE GIVING – Thursday 22nd August @ 3.45pm
A few speeches.
Special prizes announced before and after medals.
Bronze medal winners announced.
Silver medal winners announced.
Gold medal winners announced – most gold medal winners are selected as National Finalists.
Compulsory meeting after Prize giving on 22nd for ALL National about 5.45pm

15. THINGS TO BRING TO EXPO
1. TYPE YOUR SCIENTIFIC REPORT AND PUT IT IN A NEAT FILE/FLIPFILE
2. SUMMARISE YOUR PROJECT AND PUT THAT ON A POSTER
3. FILE ALL ORIGINAL WORK IN A PROJECT DATA BOOK
4. PLAN YOUR DISPLAY
5. PLAN YOUR INTERVIEW

16. SCIENTIFIC REPORT IN A FILE
Neat file – contents page, dividers, logical arrangement
AT THE FRONT OF THE FILE: PLAGIARISM PLEDGE AND
ABSTRACT, RESEARCH PLAN
THEN…………….
Introduction (Why)
Aim and hypothesis
Method (How)
Results (What happened – tables & graphs)
Discussion of results – Describing what happened in words & patterns and trends and why they may have happened
Conclusions (refer directly to aim /hypothesis)
Extras – errors and modifications (what went wrong and what could you have done to improve your project if you had time)
References and (which books and sites you consulted and referenced correctly)
Acknowledgements (people you talked to and who helped you and state what help they gave you)

17. PROJECT DATA BOOK
This is a Record of ALL your work - no matter how untidy it is!
Date all work
File all s and notes from interviews
File all designs and plans
File copies of articles you have read
File all survey questionnaires

18. What makes a good poster? Or: what to do to get your project noticed!
POSTERS
What makes a good poster?
Or: what to do to get your project noticed!

19. EXPO - DISPLAYS

20. DISPLAY Space at Expo: about 1,4m x 0,5m table space
Poster board at back of table to pin up poster – we will provide poster boards for everyone to use – bring prestik
Samples, models and file go on the table.
Copies of judges sheet – fill in and leave for
judges
NB: NO WATER,LIVING ORGANISMS, WEAPONS OR FIRE OF ANY KIND ARE ALLOWED IN THE GOOD HOPE CENTRE

21. AND THEN….THE SOUTH AFRICAN INTERNATIONAL SCIENCE EXPO

22. SOUTH AFRICAN INTERNATIONAL SCIENCE FAIR, JOHANNESBURG

23. GREAT SITES WITH MORE INFORMATION AND HELP
Cape Town Expo site:
Making excellent posters: