1. © Tally Solutions Pvt. Ltd. All Rights Reserved Tally.ERP 9 for APMC Agents Sale and Post-Sale Module

2. © Tally Solutions Pvt. Ltd. All Rights Reserved 2 2 Agenda Overview of APMC Operations by an APMC Agent Business Process Flow Tally.ERP 9 for APMC Agents Primary Requirement Tally.ERP 9 – Fitment

3. © Tally Solutions Pvt. Ltd. All Rights Reserved 3 3 APMC Agent’s Business – An Overview

4. © Tally Solutions Pvt. Ltd. All Rights Reserved 4 4 Structure of APMC Agents’ Operations APMC Agents’ Solution Purchase & Tender Management MIS Reports Grading & Storage Management Accounts Management Sales Management

5. © Tally Solutions Pvt. Ltd. All Rights Reserved 5 5 Business Process Flow – Pure Commission Agent (PCA)

6. © Tally Solutions Pvt. Ltd. All Rights Reserved 6 6 Business Process Flow – OWN Trading Agent (OTA)

7. © Tally Solutions Pvt. Ltd. All Rights Reserved 7 7 Business Process Flow – Commission Trading Agent (CTA)

8. © Tally Solutions Pvt. Ltd. All Rights Reserved 8 8 APMC Agent’s Business – Purchase & Tender Management Purchase & Tender Management MIS Reports Accounts Management Grading & Storage Management Sales Management APMC Agents’ Solution

9. © Tally Solutions Pvt. Ltd. All Rights Reserved 9 9 Primary Requirement – Purchase & Tender Management Category / ModuleMajor RequirementExplanation Purchase & Tender Management Generating Goods Receipt Note Date, Farmer’s name, contact details, produce being purchased, VAT applicable/not applicable, number of bags, e-sugam status Tender allotment by APMCDate, Produce for which tender is allotted, Quality/grade of produce, Rate of purchase, Party to which tender is allotted, Tender number Purchase against allotted tenders Voucher number, Update the inventory, Multiple purchase against a tender, Cost center, Party name, Produce details, Price, Other charges involved, VAT Purchase & tender reportsReports to be submitted to APMC yard on daily, weekly & monthly basis, Purchase reports – filtered by farmers/ product/ period wise, Tender reports – filtered by farmers/ product/ period wise

10. © Tally Solutions Pvt. Ltd. All Rights Reserved 10 Tally.ERP 9 Fitment – Purchase & Tender Management SL No.RequirementPart of Tally.ERP 9Part of Solution 1Goods Receipt NoteYes 2Cost center classYes 3Capture quality of produceYes 4Voucher classYes 5Details of sellerYes 6Details of the billYes 7CommissionYes 8Hamali & other chargesYes 9Variable input VATYes 10GRN report – farmer / product / period wiseYes 11Tender allotmentYes 12Mandatory reports to APMC YardYes

11. © Tally Solutions Pvt. Ltd. All Rights Reserved 11 APMC Agent’s Business – Grading & Storage Management MIS Reports Accounts Management Purchase & Tender Management Grading & Storage Management Sales Management APMC Agents’ Solution

12. © Tally Solutions Pvt. Ltd. All Rights Reserved 12 Primary Requirement – Grading and Storage Management Category / ModuleMajor RequirementExplanation Grading and Storage Management Grading of the produce by APMC Yard The APMC Yard receives the sample from agent and grades the produce based on its quality. This is to ensure that the farmers gets the right price for the produce. Pricing of the produce as per the grade allotted With the grading, the price of the produce is also fixed. Storage in bags in APMC Yard / Godowns The farmer delivers the produce in the godowns taken up by agents in the yard. The stock in the godown needs to be tracked as the transactions involve sourcing produce from different farmers. Update the inventory statusAgent needs to keep track of the inventories as there is a variety of buyer ranging from other agents to corporate customers.

13. © Tally Solutions Pvt. Ltd. All Rights Reserved 13 Tally.ERP 9 Fitment – Grading and Storage Management SL No.RequirementPart of Tally.ERP 9Part of Solution 1Levels of produce quality / gradeYes 2Price set for different gradesYes 3Stocking of bags in godownsYes 4Update the inventory statusYes 5Cost center managementYes

14. © Tally Solutions Pvt. Ltd. All Rights Reserved 14 APMC Agent’s Business – Sales Management MIS Reports Accounts Management Grading & Storage Management Sales Management APMC Agents’ Solution Purchase & Tender Management

15. © Tally Solutions Pvt. Ltd. All Rights Reserved 15 Primary Requirement – Sales Management Category / ModuleMajor RequirementExplanation Sales ManagementInventory updateThe agents need to update the inventory status, which requires them to pass vouchers. This is automated in the module. Multi-purchase single saleThere are tenders which require multiple purchases from different farmers to cater to the need of one buyer. Such transactions can be carried out in one go. Miscellaneous charges associated with every transaction There are a number of charges like hamali, market cess, commission, bardhan, weight fee, association fund etc. associated with a transaction. All these transactions need to be captured. Commission / margin in the sale Depending on the nature of the agent, the amount of margin/ commission would vary. Statutory guidelines of salesDepending on the nature of produce, VAT needs to applied at different rates. This information needs to be captured.

16. © Tally Solutions Pvt. Ltd. All Rights Reserved 16 Tally.ERP 9 Fitment – Sales Management SL No.RequirementPart of Tally.ERP 9Part of Solution 1Multiple- purchase single saleYes 2VAT associated with produceYes 3Automatic creation of ledgersYes 4Hamali per bagYes 5Commission, market cess %Yes 6Tracking of bagsYes 7Association fundYes 8BardhanYes 9Weight feeYes 10Auto consumption of excess bagsYes 11Accounting for less number of bagsYes 12Farmers reference list reportYes

17. © Tally Solutions Pvt. Ltd. All Rights Reserved 17 APMC Agent’s Business – Accounts Management MIS Reports Accounts Management Grading & Storage Management Sales Management APMC Agents’ Solution Purchase & Tender Management

18. © Tally Solutions Pvt. Ltd. All Rights Reserved 18 Primary Requirement – Accounts Management Category / ModuleMajor RequirementExplanation Accounts ManagementStatement of accountsBalance sheet, profit and loss statements in schedule VI format, trial balance are needed for the agent to track the profitability and expenses. Statutory compliance (VAT, CST) VAT, Input VAT, & Output VAT need to be tracked for compliance of statutory rules. Summary report is important to see monthly and annual status of tax related expenses. Product-wise, Farmer-wise, Period- wise account management In case of multi-product and multi-supplier/farmers the reports are desired by each category. Labor costs, other mandatory fees The APMC Yard requires the agents to pay mandatory fees for every transaction, depending upon the nature of transaction.

19. © Tally Solutions Pvt. Ltd. All Rights Reserved 19 Tally.ERP 9 Fitment – Accounts Management SL No.RequirementPart of Tally.ERP 9Part of Solution 1Balance sheet – schedule VIYes 2Profit and loss statement – schedule VIYes 3Goods Return NoteYes 4Multi-purchase single sale vouchersYes 5Stock summary reportYes 6Tender allotmentYes 7Labor cost trackingYes 8Outstanding receivable and payableYes 9Trial balanceYes 10Advance payment to farmersYes 11Interest calculationYes 12Sales and purchase managementYes

20. © Tally Solutions Pvt. Ltd. All Rights Reserved 20 APMC Agent’s Business – MIS Reports MIS Reports Accounts Management Grading & Storage Management Sales Management APMC Agents’ Solution Purchase & Tender Management

21. © Tally Solutions Pvt. Ltd. All Rights Reserved 21 Primary Requirement – MIS Reports Category / ModuleMajor RequirementExplanation MIS ReportsAPMC Yard reportsEvery agent needs to submit some mandatory reports to the APMC Yard on a daily, weekly and monthly basis. This is to ensure that the purpose of creation of APMC Yard i.e. benefiting the farmers, is served. APMC Dash BoardA comprehensive summary for the agent to analyze the health of business is required. The report summarizes financial position, accounts details and lists the top supplier and customers. Product-wise reportsThe agents require all the goods receipt, purchase and sales report are to be made available product wise. Farmer-wise reportsThe agents require all the goods receipt, purchase and sales report are to be made available farmer wise. Period-wise reportsThe agents require all the goods receipt, purchase and sales report are to be made available period wise. APMC tender allotmentThe consolidated list of all the tenders allotted over a period of time, and the supplier and customer involved is made available to the agents. APMC purchase salesA list of all the purchases made and the sales done is available. The business involves multi-purchase & single sale scenarios. This helps in having a better understanding of the progress. APMC address bookFarmers address book, customers address books are maintained.

22. © Tally Solutions Pvt. Ltd. All Rights Reserved 22 Tally.ERP 9 Fitment – MIS Reports SL No.RequirementPart of Tally.ERP 9Part of Solution 1APMC Dash BoardYes 2APMC Yard payable reports – Association fund wiseYes 3APMC Yard payable reports – KATA wiseYes 4APMC Yard payable reports – Market fund wiseYes 5Period wise goods receipt reportYes 6Farmer wise goods receipt reportYes 7Product wise goods reportYes 8Period wise purchase reportYes 9Farmer wise purchase reportYes 10Product wise purchase reportYes 11Period wise sales reportYes 12Farmer wise sales reportYes

23. © Tally Solutions Pvt. Ltd. All Rights Reserved 23 Tally.ERP 9 Fitment – MIS Reports SL No.RequirementPart of Tally.ERP 9Part of Solution 13Product wise sales reportYes 14APMC purchase salesYes 15APMC tender allotmentYes 16APMC farmers address bookYes 17APMC customers address bookYes Contd..

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