1. BUILDING THE TWENTY FIRST CENTURY LIBRARY Building the 21st Century Library Prepared by: Anne Cain, Contra Costa County Library Anne Campbell, National City Public Library Jurisdiction Responsibilities

2. BUILDING THE TWENTY FIRST CENTURY LIBRARY Initial Actions n Initial Actions by Governing Body: 1.Provide initial funding/budget for planning process 2. Provide timeline and scope for planning process 3. Determine Planning Committee(s) make-up

3. BUILDING THE TWENTY FIRST CENTURY LIBRARY n n Planning Participants may form into one or more groups – –From the Governing Jurisdiction (Group A) – –From the Community (Group B) Planning Participants

4. BUILDING THE TWENTY FIRST CENTURY LIBRARY n n Elected Official(s) n n Administration n n Library n n Planning n n Engineering n n Building/Facilities n n Public Works n n Community Development n n Finance Governing Jurisdiction (Group A)

5. BUILDING THE TWENTY FIRST CENTURY LIBRARY n n Library Board/Advisory Board n n Library Staff n n Friends of the Library n n Foundation n n Community-at-large Community (Group B)

6. BUILDING THE TWENTY FIRST CENTURY LIBRARY n n Elements of Library Building plan/Responsibility – –Needs Assessment/Group A&B – –Building Program/Group A&B – –Site Selection/Group A&B – –Cost Estimating/Group A – –Funding Decisions/Governing Body w/input from Group A Plan and Responsibility

7. BUILDING THE TWENTY FIRST CENTURY LIBRARY n n Elements of Library Building Plan/Responsibility – –Architect Selection/Conceptual Design/Group A & B – –Schematics and Design Development Plans/Group A & B – –Bidding and Negotiation/Group A – –Construction/Group A – –Building Acceptance and Moving/Group A Plan and Responsibility

8. BUILDING THE TWENTY FIRST CENTURY LIBRARY n n Group A: – –provides overall management of planning process including scope of work/timelines/maintains records and minutes/posts agendas – –coordinates with existing plans: general plan, downtown plan, neighborhood plan – –determines in-house responsibilities and what to contract w/consultants, contract administration Group A

9. BUILDING THE TWENTY FIRST CENTURY LIBRARY n n Group A: (cont’d) – –writes RFQ/RFP for outside consultants/final approval by governing body – –determines oversight/approval process and citizen review process – –considers library policies that impact design issues – –determines any necessary environmental review process Group A

10. BUILDING THE TWENTY FIRST CENTURY LIBRARY n n Group A: (cont’d) – –determines overall image of library and public art – –coordinates public information/media relations – –coordinates community support/input – –develops operating budget for new library Group A

11. BUILDING THE TWENTY FIRST CENTURY LIBRARY n n Group B: – –builds community support for new library – –facilitates community involvement – –may participate in or lead capital campaign Group B

12. BUILDING THE TWENTY FIRST CENTURY LIBRARY n n Key responsibilities for jurisdictions: – –Take action to initiate project – –Determine timeline and scope of project – –Decide who will be involved in various stages of the project – –Determine all project approvals and changes – –Provide for funding of construction and operation of the new library – –Provide over all project management Summary