1. Purpose: ID Badge redesign incorporates a computer chip now referred to as the Vanderbilt Card. The Vanderbilt Card maintains all functions of the previous ID badge and also allows : Fast access to a computer workstation (CWS) with Tap On and Tap off technology! Saves overall time to log on to the Virtual Clinical Workstation (VCWS) with less opportunity to misspell VUNetID or e-password TAP X Tap On!! Tap Off!! The New Vanderbilt Smart Card (Previously the “ ID Badge”)

2. Virtual Registration must be completed before you can sign on to Virtual CWS (VCWS) or tap on with your ID Badge!

3. 1st Time Vanderbilt Virtual/ID Card Set-Up (Virtual Registration) Register in the Virtual session using ID Smart Card Tap your ID Card to the HID card reader, the log on box will appear, fill in the blanks for VUNet ID and e-Password The accessVU screen will appear with prompts to set up your 4 digit PIN number Fill in all blanks and click “SAVE PIN” to complete virtual and HID card registration Alternatively, you can go to the Badge Icon on the desktop to register for virtual A one- time PIN number set-up is required

4. Accessing a VCWS with the Vanderbilt Card From your unit CWS screensaver: 1.Briefly tap and hold your ID card to the top of the HID card reader (for best results use the card with the black stripe on the back) 2.Make sure VCWS login box is checked (it is checked by default but if you uncheck VCWS and tap the card reader, that becomes the new default!) 3.Enter your e-password or 4 digit Pin number as requested 4.When your documentation session is finished, re-tap the card reader to log-off (your virtual session will remain intact) Tap Off! Tap On!! X X vandy2014 4 Digit PIN VUNet ID

5. Tapping In Process The first CWS tap on of the day requires e-Password for authentication-applies to each computer you use Instant Access Instant access within the same workstation:  If a user taps off and returns to the same CWS within ten minutes, the user can tap on for instant access to the CWS without entering a PIN number  If you return to the same CWS in> ten minutes you will be asked for your PIN  If another user logs on to the CWS you’re working with, your instant access is terminated

6. Vanderbilt Card Troubleshooting Tips: Things to consider: Make sure the PIN number is set up correctly. The PIN number cannot be three or four sequential or similar numbers Unacceptable examples: 1234, 5678, 1111, 2222, 1333, etc. Do not puncture the Vanderbilt Card for any reason Other HID-type cards may interfere with the card reader Make sure that *only* the VU ID badge is being tapped onto the card reader If another ID card also has the chip/code it may interfere with the card reader

7. Reminder of Timeouts and Timeframes With no activity the CWS will: After 10 min – CWS will lock with VCWS session intact, the user is required to tap on and enter the PIN number to regain VCWS access After 110 min - The CWS physical connection is ended, VCWS session remains intact. After 3hrs of no activity, the VCWS session is terminated. 24h after initial log-on with VUNetID and password the user will be required to enter their e-password with next log-on Other issues: loss of wireless will cause a dropped virtual and HED session – move your computer closer to antennae for better access should this happen