1. The challenges of implementing EQUELLA: It’s not just about the technology Emily Bond Senior Business Analyst, Better Learning and Teaching team 3 September 2013

2. 3rd September 20132 Today  History of EQUELLA at Monash University  Why EQUELLA?  Implementation approach  Challenges faced to-date  Initial lessons learnt  Challenges and opportunities moving forward

3.  Largest university in Australia 3rd September 20133 A bit about Monash University 62,998 students 7,720 academic staff Australia Malaysia South Africa China India Italy

4. 3rd September 20134 EQUELLA at Monash University  Faculty of Medicine, Nursing & Health Sciences (MNHS) and the Library MBBS Physiotherapy Nutrition & Dietetics Sharing content Sharing content Accreditation purposes Repository Library

5. 3rd September 20135 EQUELLA at Monash University Centralised management and control of resources 1. Academic staff2. Content administrators 3. Staff & students

6. 3rd September 20136 Why EQUELLA… ?  File management  Home for learning objects  Single source of truth  Integration with Moodle

7. 3rd September 20137 Implementation approach Proof of Concept Pilot Enterprise- wide roll out 2 faculties 10 faculty staff members 9 faculties 30 faculty staff members All 10 faculties All staff Feedback and lessons learnt Feedback and lessons learnt Dec 2012 - May 2013 July - Sept 2013 Jan 2014

8. 3rd September 20138 Implementation approach (cont)  Contribution wizard design  Honest communication  Variety of training and support

9. 3rd September 20139 Challenges encountered with implementation  High expectations  Culture  EQUELLA interface  Time and effort  Diverse user group  Alternative technologies  ‘Chicken or the egg’

10. 3rd September 201310 Lessons learnt 1. Technology 2. Training3. Timing

11. 3rd September 201311 4. Key messages  The value of honest communication  Appropriate and targeted key messages What we said initially… "EQUELLA is the alternative to Moodle for content management” “Use EQUELLA as the canonical source of all electronic artefacts utilised in learning and teaching activities” “Metadata useful for describing the content you have uploaded” “Here is a list of all of the things you need to be wary of when using EQUELLA (ie. copyright protection, version control, etc.)” Message moving forward… "EQUELLA as a complementary content management tool” “Use EQUELLA to store and share bigger, more static files such as videos, images and software which are more likely to be useful across courses/ units” “Enter metadata that you believe will be useful for your peers when they are searching for a particular resource” “There are a number of things you need to be mindful of when using EQUELLA - here is a link to some help topics that explain these things (read them in your own time)” “We understand that to be useful, EQUELLA needs to have sufficient content to search through and use. We expect that the usefulness of EQUELLA will increase over time - the more content that is added to EQUELLA, the more useful it will be”

12. 2. Relevance and usefulness 4. Single EQUELLA institution 3rd September 201312 Challenges moving forward… 1. ‘Drag and drop’ in Moodle 3. Copyright and IP

13.  Reduced duplication/ rework  Increased innovation 3rd September 201313 … And the opportunities  Break down of silos  Culture of sharing

14. 3rd September 201314 What next? 1.Complete EQUELLA pilot 2.Collect and analyse feedback 3.Update technology, training, communications and support 4.Enterprise-wide roll out

15. 3rd September 201315 Questions?

16. 3rd September 201316 References Binary Data, W. Rebel, accessed 31 July, 2013, Overflowing folder, Heidi Bakes, accessed 31 July, 2013 Consolidated/Convair Aircraft Factory San Diego Equipment, San Diego Air and Space Museum Archive, accessed 6 August 2013, Training, San Diego Air and Space Museum Archive, accessed 6 August 2013, World map more detail, Shokunin, accessed 7 August 2013, Milkshake anyone?, JohnnyMrNinja, accessed 7 August 2013,