1. On-Line Application Workshop for Graduate Administrators October 27, 2014 2:00 – 4:00 p.m.

2. Manuals What’s New 1. Applicant reference resend2. Documents Received Status3. Referee functionalityApplicant reference resendDocuments Received StatusReferee functionality Log On View Find an applicant Document status change or add new requirement Managing references Exemptions to deadlines Transcripts English Language Proficiency GRE verification Upload a scanned document Update document status Document received status Under Review status Collaborative administrator access Reports OAA ROSI admission data downloads and reports File Assessment Data retention schedule SGS Contacts 2 Index (hyperlinks work in slide show mode)

3. 3 Manuals A Guide for Graduate Administrators http://www.sgs.utoronto.ca/Documents/oaav22.pdf File Assessment manual http://www.sgs.utoronto.ca/Documents/oafa2011.pdf Evaluators Manual http://www.sgs.utoronto.ca/Documents/Evaluators+Manual+Nov2012.pdf http://www.sgs.utoronto.ca/Documents/oaav22.pdf http://www.sgs.utoronto.ca/Documents/oafa2011.pdf http://www.sgs.utoronto.ca/Documents/Evaluators+Manual+Nov2012.pdf

4. 4 Today’s Agenda

5. 5

6. 6

7. 7 Applicants can now resend reference letter requests

8. 8 Application status Draft – Incomplete (information incomplete) Draft – Complete (completed but no payment) Payment uploads candidacy to ROSI and moves application to documents pending. Off line payments are no longer accepted Documents Pending (paid but supporting documents outstanding) Documents Received (applicant view only) Under Review Decision Made

9. 9 Referee functionality

10. 10 Referee functionality

11. 11 Referee functionality

12. 12 Log on view

13. 13 Find an applicant

14. 14 Document status change or add new requirement Applicant forgot to scan the legend of a transcript

15. 15 Creating a student specific document requirement

16. 16 Managing references Grad Administrator Can Enter verified non-institutional email address Edit / correct / change referee email Address Resend Referee a Request for Reference

17. 17 Managing references Resend resend reference request

18. 18 Managing references Edit button change referee email address

19. 19 Managing references create new referee

20. 20 Exemptions to deadlines: Access via Program tab or Quick Links

21. 21 Exemptions to deadlines: Click

22. 22 Exemptions to deadlines: Click Enter applicant number and save

23. 23 Transcripts Scanned transcripts mandatory Official transcripts is required prior to registration Timing to submit official transcript is specified by the grad unit At the time of the application Upon request prior to an offer of admission As a condition of registration set out within an offer of admission

24. 24 Transcripts

25. 25 Transcripts

26. 26 English language proficiency scores

27. 27 GRAD IFP option for MENG ELP

28. 28 Verifying self-reported ELP scores ROSI legendTotalSpokenListeningWrittenReading TOEFLTOTiTSEiTO1iTO2iTO3i IELTSIELIELSIELLIELWIELR ROSI legend 3 B A G C

29. 29 GRE official scores 0982 GRE institution code for U of T

30. 30 Upload a scanned document download upload

31. 31 Update document status as received

32. 32 Update document status as received

33. 33 Under Review status

34. 34 Collaborative administrator access Collaborative Program Administrators can access the references and applicant documents in the same way as degree program administrators. Can view/download only those applications which include the collaborative program. No update access.

35. 35 Reports - OAA

36. 36 Reports - ROSI ROSI 2.4 Application Data Statistics– 3 I A direct command Admissions statistics for year over year comparison can be generated on ROSI for any given session, filtered by Secondary Organization, POSt, legal status etc. ROSI downloads and reports 4.91 Students Who Have Paid a Tuition Deposit 4.92 Admission Statistics and Recent Applications/Decisions 4.93 Downloading Admissions Data 4.94 Printing Lists of Students with Conditions 4.95 Lists of Candidacy Subject POSTs (Collaborative Programs and Fields of Study)

37. 37 File Assessment File Assessment: A Guide for Graduate Administrators http://www.sgs.utoronto.ca/Documents/oafa2011.pdf File Assessment: A Manual for Evaluators http://www.sgs.utoronto.ca/Documents/Evaluators+Manual+Nov2012. pdf

38. 38 Data retention schedule Unit responsibility Hard copy is required for official admission file. Batch or Individual application data download File retention schedule applies to hard copies and electronic data SGS responsibility data within the OAA system

39. 39 SGS contacts Steve Rutchinski (administrator view) s.rutchinski@utoronto.ca Sofia Kirschner (technical support) sofia.kirschner@sgs.utoronto.ca Ed Baluyut (applicant view) ed.baluyut@sgs.utoronto.ca

40. 40