1. MARCXML Case studies Gill Hamilton, 5 May 2006 Presented to the seminar “Introduction to MARCXML”, National Library of Scotland, Edinburgh, 5 May 2006, organised by the Cataloguing and Indexing Group in Scotland

2. The process Isolate records in the catalogue Export in MARC exchange Convert to MARCXML with MARCEdit Transform the data If necessary Convert back to MARC exchange Import into the catalogue

3. Case study 1: the problem Some catalogue records have coded data in them that is not user friendly when displayed in the OPAC 591 _ _ $h C1SAZSERIAL We don’t want to convert this by hand coz it is time consuming and boring

4. Case study 1: the process MARC exchange to MARCXML Globally replace the text string C1SAZSERIAL to Serials retroconversion project Convert back to MARC Reload into catalogue overwriting the original records

5. 00446cas a22001815a 450000100080000000500170000800800410002503500060006603500110007204000080008324 500260009126000500011730000070016736200110017450000450018559100160023096900180 0246348592620060427152905.0010215u19669999enkuu p 0 a0eng d bB a527574 aNLS00aAether science paper. aSouthampton ;bSabberton Publications,c1966- av.0 aNo. 1- aEach issue also has a distinctive title. gC1SAZSERIAL aNo. 1-no. 12.00593cas a22002055a 450000100080000000500170000800800410002503500140006603500110008004000080009124 500530009924600270015224600230017924600440020226000390024630000270028536200220 0312591001600334969003700350347953120060427150202.0010215u19589999enk x 0 a0eng d aSER-00114 a527497 aNLS00aABC British bus fleets.n1,pSouth Eastern area.10a1,pSouth Eastern area10aSouth Eastern area13aABC British bus fleets.n1,pSouth East aLondon :bIan Allan Ltd.,c[1958]- av. :bill ;c16-19 cm.0 a[1st ed.] [1958]- gC1SAZSERIAL a[1st ed.] [1958]-7th ed. [1966].00440cas a22001815a 450000100080000000500170000800800410002503500140006603500110008004000080009124 500480009926000360014730000070018331000110019036200160020159100160021796900250 0233347593920060427152551.0010215d19469999enkar 0 a0eng d aSER-00059 a527435 aNLS00aAdventure and discovery for boys and girls. aLondon :bJonathan Cape,c1946- av. aAnnual0 a[1] (1946)- gC1SAZSERIAL a[1] (1946)-6 (1951).00513cas a22001935 450000100080000000500170000800800410002503500140006603500110008004000080009111 000610009924500310016026000380019130000070022936200

6. Case study 2: the problem We’ve catalogued books received as a donation but forgot to add a note indicating that they were donated 509 _ _ $a Donated by Gill Hamilton We don’t want to do this by hand coz it is time consuming and boring

7. Case study 2: the process MARC exchange to MARC XML Search for end of record marker Insert 509 field and data before the marker MARCXML to MARC exchange Resort MARC fields if necessary with MARCEdit editor Reload into catalogue overwriting original records

8. Case study 3 A university library routinely catalogues theses and dissertations by staff and students in the main catalogue Metadata is in MARC21 format The university deposits electronic versions of institutional output in a repository

9. Case study 3 continued … Metadata for the repository is made available for harvesting via the Open Archives Initiative Protocol for Metadata Harvesting (OAI-PMH) Metadata is in OAI DC format (as a common format; MARC could also be harvested)

10. Case study 3: the process MARC exchange to MARCXML MARCXML to OAI DC using MARCEdit transformations Load OAI DC records into institutional repository metadata store

11. More complex changes Delete fields / subfields Modify fields /subfields Add fields / subfields Dependent on criteria XSLT eXtensible Stylesheet Language Transformations Language to manipulate XML

12. Examples of XSLT Thank you to William W. Jones of New York University Libraries

13. Examples of XSLT NNU

14. NNU NYU NewYorkU Internet Electronic access

15. BEFORE 040 $aZCU$cZCU 043 $an-us--- 050 4 $aE748.W442$bO88 2003 100 1 $aO'Sullivan, Christopher D. 245 10 $aSumnerWelles, postwar planning, and the quest for a new world order, 1937- 1943$h[electronic resource] /$cChristopherD. O'Sullivan. 256 $aElectronicdata.

16. After 040 $aZCU$cZCU$dNNU 043 $an-us--- 050 4 $aE748.W442$bO88 2003 852 01 $aNNU$bNYU$bNewYorkU$bInternet $hE748.W442$iO88 2003$mElectronic access 100 1 $aO'Sullivan, Christopher D. 245 10 $aSumnerWelles, postwar planning, and the quest for a new world order, 1937- 943$h[electronic resource] /$cChristopherD. O'Sullivan. 256 $aElectronicdata.

17. Practicalities … Can your LMS …. export MARC exchange ? import MARC exchange ? import / export without reference to your systems supplier ? isolate records for export ? control the import ?

18. Task requirements For basic global changes Text editor like NotePad to make global changes Transforming MARC to another metadata format MARCEdit and corresponding XSLTs to convert to MARCXML and other formats More complex manipulation A programmer

19. References MARCXML at Library of Congress http://www.loc.gov/standards/marcxml/ IFLA 2005 papers http://www.ifla.org/IV/ifla71/Programme.htm See Session 121 (MARC/XML derivates: the state of the art ) Using XSLT to modify bibliographic records http://www.idpf.org/events/presentations/ebookpreso %20-%20pdf/wjones2.pdf Beginning XSLT / ISBN 1861005946 XML for dummies / ISBN 0764588451 XSLT for dummies / ISBN 0764536516

20. Thanks ! Gill Hamilton g.hamilton@nls.uk