1. Date:March 26, 2013 Time:11:00 AM – 1:00 PM Phone:1-866-394-2346 Pass code: 445 260 6034# Webinar: http://connect.moric.org/vendormeeting/http://connect.moric.org/vendormeeting/

2. 1. Welcome and Introductions 2. 2012-13 Review 3. 2013-14 Data Collection Requirements 4. 2013-14 New Templates 5. Code Updates 6. 2013-14 Timeline 7. Coming Attractions 8. SMS Certification Center 9. Reference Resources 10. Questions

3.  BOCES required to report course/teacher/evaluation data ◦ Student Lite; School Entry Exit; Course; Staff Snapshot; ◦ Staff Assignment; Staff Student Course; Student Class Grade Detail; ◦ Staff Evaluation Rating; Location Marking Period  Reminder to have a placeholder in the SMS for Alternate Student ID (NYSSIS) ◦ To be used for reporting to Higher Education (transcripts, etc) [10 alphanumeric characters]  Provide placeholders in the SMS for Adult ID ◦ Local Adult ID [9 alphanumeric characters] ◦ Statewide Adult ID [10 alphanumeric characters] ◦ To be used for parent portal

4.  Student Class Grade Detail ◦ BOCES report for courses taught during the school year by BOCES teachers ◦ LEAs report for students who take a summer school course to make up incomplete or failed course credit through CR Part 100.5(d)(8)  Staff Assignment ◦ Links principals to groups of students

5.  Staff Evaluation Rating template ◦ For Public School Districts, anticipate needing:  15 Local; 25 State subcomponent option, in addition to  20 Local; 20 State subcomponent option ◦ Charter Schools:  each staff person reported must have an Overall Composite record  no longer need to submit a 0-100 score  Evaluation Criteria Codes (replace existing State/Local subcomponents) ◦ STATE20 - State subcomponent score (comparable measure) LOCAL20 - Local achievement subcomponent (comparable measure) ◦ STATE25 - State subcomponent score (value added) LOCAL 15- Local achievement subcomponent (value added)

6. o Virtual Locations (BOCES only) BOCES virtual locations are developed locally by the BOCES in conjunction with their Level 1 Data Center staff The FORMAT of the virtual location code is: First 6 digits of the BOCES SED code + “BO” + 4 alphanumeric digits [selected locally] example: 149100BOxxxx

7. o BOCES Reporting  Virtual location codes (VLC) or Location codes?

8.  2013-14 ◦ Student-level suspension (in-school/out-of-school) ◦ Day Calendar (for attendance rate) ◦ Cumulative Grade Point Average (GPA) ◦ Accumulated Credits ◦ New Measure Codes ◦ New Credentials for:  Skills & Achievement  Career Readiness  Foreign Language ◦ Tenure Denied due to Evaluation

9.  Student Credit GPA Template  Day Calendar Template

10.  New data collection requirements for existing templates: ◦ Assessment Fact  New Measure Codes for Common Core Regents Assessments ◦ Student Daily Attendance  Add collection of in-school suspension (ISS) and out-of-school suspension (OSS) to attendance collection  LEAs will map Local Attendance Codes to State Attendance Codes in the dimension table

11. 2013-14  State Attendance Codes  Credit Codes and GPA  Day Type Codes  Measure Codes http://www.p12.nysed.gov/irs/sirs/2013-14/AddDelete.pdf

12.  New codes and fields in existing templates should be available in the SMS by September 2013. ◦ For All NYS eScholar Templates:  When eScholar adds fields in their annual release to templates that NYS already uses, vendors should make it a practice to add those additional fields (unpopulated) to their extracts, even if NYS does not require the fields  Both NYS Reporting and Regional Reporting fields are required. http://www.p12.nysed.gov/irs/vendors/2013-14/techInfo.html  Data extracts for the following new/updated templates should be made available to LEAs no later than: ◦ Student ContactFebruary 2013 ◦ ContactFebruary 2013 ______________________________________________________________ ◦ Staff Evaluation RatingJuly 2013 ◦ Day CalendarSeptember 2013 ◦ Student Credit GPADecember 2013 ◦ Staff SnapshotDecember 2013

13.  2013-14 o Tenure denied due to evaluation o New Credential Codes for:  Skills & Achievement Skills  Career Readiness  Foreign Language o Potential new way to report credentials o Changes for Collection of Educator hire/tenure dates  Principal Hire Date (effective date of first board appointment as a principal)  Teacher Hire Date (effective date of board appointment as a teacher)  Principal Tenure Date (effective date first tenure as a principal is granted by the LEA)  Teacher Tenure Date (effective date first tenure as a teacher is granted by the LEA)

14.  http://sms-certcntr.lhric.org/ http://sms-certcntr.lhric.org/  smscertcenter@mail.nysed.gov smscertcenter@mail.nysed.gov

15.  Ken Wagner memos ◦ www.p12.nysed.gov/irs/sirs/documentation/Teacher-CourseDataCollection-final-5-2-11- 2.pdf www.p12.nysed.gov/irs/sirs/documentation/Teacher-CourseDataCollection-final-5-2-11- 2.pdf ◦ www.p12.nysed.gov/irs/teacher/TSDL-and-RosterVerification-final3-15-12.pdf www.p12.nysed.gov/irs/teacher/TSDL-and-RosterVerification-final3-15-12.pdf ◦ www.p12.nysed.gov/irs/teacher/Reporting-and-VerifyingLinkageInformation-Final2-26- 13.pdf www.p12.nysed.gov/irs/teacher/Reporting-and-VerifyingLinkageInformation-Final2-26- 13.pdf  SIRS Guidance ◦ www.p12.nysed.gov/irs/sirs/ www.p12.nysed.gov/irs/sirs/  Collection Requirements for 2013-14 ◦ www.p12.nysed.gov/irs/vendors/2013-14/techInfo.html www.p12.nysed.gov/irs/vendors/2013-14/techInfo.html  Annotated Templates for Extracts ◦ www.p12.nysed.gov/irs/vendors/2013-14/Templates.xls www.p12.nysed.gov/irs/vendors/2013-14/Templates.xls  NYS Teacher and Principal Evaluation (purple memo) ◦ engageny.org/wp-content/uploads/2012/03/nys-evaluation-plans-guidance-memo.pdf engageny.org/wp-content/uploads/2012/03/nys-evaluation-plans-guidance-memo.pdf  APPR guidance ◦ usny.nysed.gov/rttt/teachers-leaders/fieldguidance.pdf usny.nysed.gov/rttt/teachers-leaders/fieldguidance.pdf  Comprehensive Course Catalog ◦ www.p12.nysed.gov/irs/courseCatalog/home.html www.p12.nysed.gov/irs/courseCatalog/home.html ◦

16. dataquest@mail.nysed.gov NYSED IRS Office (518) 474-7965