1.  NYS Education Department Data Model for 2011-12 What’s New?

2. WHAT’S NEW?  District Code of Residence field in Student Lite is now a required field  Marking Period and Term can now be defined by location  Student Grade template replaced by Student Class Grade Detail template; used to collect grades and credits only  New Staff-Student-Course template; used for roster reporting and for collecting data related to teacher evaluation  New Staff Evaluation Rating template used to collect the scores resulting from a teacher’s evaluation  Reporting by BOCES is now optional for 2011-12

3. District of Residence  Field 41 (District Code of Residence) of the Student Lite template is now required  If the student changes his/her District of Residence AFTER BEDS day, this data element DOES NOT change  If the student is a resident of a state other than New York, use district code “75000066”  If the student was not enrolled in this LEA on BEDS day, use the DoR information gathered when the student registered in the district.

4. Marking Period and Term  New Location Marking Period template, along with dimension values defined in the Marking Period Code template, allow management of both Marking Period and Term by location.

5. Student Grade Detail Template  Replaces Student Grade template  Used to collect Student Grades and Credits awarded  For 2011-12, only Numeric Final grades associated with Regents exams are required; all other grades are optional  Includes an indicator distinguishing a Final Grade that was computed using a Regents score versus those that were not  Includes a new P/F flag defining the reported Numeric score as a Passing or Failing score  Includes new fields for reporting Credits Attempted and Credits Earned

6. STAFF-STUDENT-COURSE  This is a new template used for dual purposes:  It will be used to collect the underlying data needed for teacher evaluation  It will also be used to collect information that can be used to generate class rosters

7. STAFF-STUDENT-COURSE  You will note that the template includes a “Reporting Date”.  This date is an important differentiator regarding the purpose of the data being reported.  If the data are being reported for roster purposes, the reporting date is June 30, 2012 regardless of the actual date the course ended.  If the data are being reported for teacher evaluation purposes, the reporting date is defined as the first date of the state assessment period associated with that course.

8. STAFF-STUDENT-COURSE  The remaining fields in this template define the metrics for determining the amount of time an individual student was engaged in instruction by an individual teacher  You will note that this metric accounts for student attendance, but not teacher attendance  We will discuss these concepts in detail when reviewing the templates

9. STAFF EVALUATION RATING  Legislation requires that assessments be used in the teacher evaluation process  Teachers will be evaluated on the following basis:  20% of evaluation based on state assessments  20% based on local assessments  60% based on local observation and evaluation techniques  These three scores will result in an overall evaluation rating on a scale of 1-4.  This new template is designed to collect the component scores as well as the final overall evaluation rating.

10. BOCES REPORTING  Initially, BOCES was scheduled to start reporting data in the 2011-12 school year  The Regents recently voted to make this reporting optional.  BOCES intending to participate in the 2011-12 data collection should inform their Level 1 provider immediately