1. SPEAR Surveying and Planning through Electronic Applications and Referrals

2. Agenda SPEAR Update LASSI - SPEAR Victorian Implementation of ePlan Questions and Discussion

3. SPEAR Update

5. SPEAR Subdivision Statistics

6. SPEAR Developments

7. Non-subdivision Application Types Applications to the Office of Surveyor General Victoria (OSGV) are now lodged in SPEAR As such, OSGV and the SGV now have active roles in SPEAR to handle these new application types and approve them in SPEAR: Plan of Crown Allotment (OP) Notice of Re-establishment (RE) Permanent Mark Sketch Plan (PM) (will be moving to LASSI – SMES)

8. Non-subdivision Application Types Transfer of Land Act 1958 applications with a survey component are also lodged in SPEAR – Section 60 (1), Application for a vesting order based on title by possession – Section 99 (1), Application for amendment to boundaries, area or position – Section 103 (2), Application to correct land description in the Register to accord with plan – Section 15, Application to bring land under the operation of the Transfer of Land Act 1958 (Possessory General Law Land) – Section 26P(1), Application for deletion of warning relating to title dimensions – Section 98CA, Conversion of building subdivisions (stratum plans)

9. Other Application Types Local Government Act 1989 – Road Alignments (Paragraph 7(3) of Schedule 10 of the Local Government Act 1989) Subdivision Act 1988 – Section 26, Boundary Plans

10. Other Application Types - Statistics BP, OSGV and TLA applications submitted per month BPOPREPMTLA Jul-12302582 Aug-124478212 Sep-125095185 Oct-123362156 Nov-1276105610 Dec-122092147 2012 total:2494578232 Jan-13349393 Feb-1333128113 Mar-13311241511 Apr-13421042011 May-131311341315 Jun-1394125324 Jul-13741502911 Aug-13631491812 Sep-1335164224 Oct-13331561810 Nov-13241172010 Dec-1365942214 2013 total:62391538229108 Jan-1433117359 Feb-14321192115 Mar-14611482820 Apr-14711923314 2014 total:19757611758 Grand total:105552571428198

11. Current SPEAR watermarks on the plan

12. Signatures on the plan SPEAR will be changing its method of watermarking documents by: applying signing text onto the plan directly (instead of in the margins) watermarking the ‘Council Certification and Endorsement’ section of the plan of subdivision with council’s decision (instead of producing a separate form)

13. Council Name: Council Reference Numbers: Planning Permit: Certification: SPEAR Ref: Certification This plan is certified under section 6 of the Subdivision Act 1988 Statement of Compliance Statement of Compliance This is a statement of compliance issued under section 21 of the Subdivision Act 1988 Public Open Space Public Open Space A requirement for public open space under section 18 of the Subdivision Act 1988: has not been made at Certification Digitally signed by Council Delegate: Digitally signed by Licensed Surveyor: ( ), Surveyor’s Plan Version ( ), Land Victoria Plan Registered Council Name: Council Reference Numbers: Planning Permit: Certification: SPEAR Ref: Certification This plan is certified under section 6 of the Subdivision Act 1988 Statement of Compliance Statement of Compliance This is a statement of compliance issued under section 21 of the Subdivision Act 1988 Public Open Space Public Open Space A requirement for public open space under section 18 of the Subdivision Act 1988: has not been made at Certification Digitally signed by Council Delegate: Digitally signed by Licensed Surveyor: ( ), Surveyor’s Plan Version ( ), Land Victoria Plan Registered Council Name: Council Reference Numbers: Planning Permit: Certification: SPEAR Ref: Certification This plan is certified under section 6 of the Subdivision Act 1988 Statement of Compliance Statement of Compliance This is a statement of compliance issued under section 21 of the Subdivision Act 1988 Public Open Space Public Open Space A requirement for public open space under section 18 of the Subdivision Act 1988: has not been made at Certification Digitally signed by Council Delegate: Land Victoria Plan Registered Digitally signed by Licensed Surveyor: ( ), Surveyor’s Plan Version ( ),

14. Signatures on the plan The new templates aim to standardise what is required across dealing types, reducing the number of templates that Land Victoria maintains from 23 to 6 New templates will be designed to suit: Plans for Certification Plans of Survey, Crown Allotment and Boundary Plans RE’s and TP’s Abstract of Field Records

15. Signatures on the plan – Implementation Land Victoria: Create new template files in DWG, LCD, DGN and DXF formats (to be available from the SPEAR website) Prepare a set of detailed document examples to illustrate how these templates should be applied across the various dealing types Planned for SPEAR Release 4.1 in April 2015

16. Owners Corporation Schedules in digital form Surveyors are now able to load the Owners Corporation schedules into SPEAR in an Excel spreadsheet as an optional action This will enable the information to be ‘cut-and-pasted’ into VOTS Currently, the information still has to be provided on the Subdivision Plan, as per normal practice We are planning in the future to require the spreadsheet and have SPEAR ‘attach’ it to the Plan, as necessary

17. LASSI - SPEAR

18. Interactive map-based search Integrate existing survey data sources, making it easier and quicker to perform survey searching View and download survey documents in PDF – Abstract and Surveyor’s Report – Survey Mark Sketch and Report Download surround information in digital data format for use to create the next ePlan How to access: – From SPEAR website (public access) https://maps.land.vic.gov.au/lassi/SpearUI.jsp https://maps.land.vic.gov.au/lassi/SpearUI.jsp – Login to SPEAR to save sessions Top-right link on the Application List screen

19. LASSI - SPEAR

20. ePlan Electronic Plans of Subdivision

21. Victorian Implementation of ePlan

22. Implementation progress Stage 2 – In production since May 2013 – ePlan as the Plan of Subdivision or Plan of Consolidation – Plan PDF derived from the ePlan (via Visualisation) – Further development of the validation, visualisation and data delivery services

23. What can be lodged using ePlan? Most Subdivision Act application types currently supported by SPEAR can be lodged as ePlans – Section 22, 23, 24A, 32, 32a, 35, 35(8) (See SPEAR User Guide 1) – Must be connected to MGA94 bearing datum - this also applies to non-survey and partial survey plans – Boundaries can be defined by buildings (footprint only) Except for Boundary Plans and Section 37 Staged Plans – The visualiser does not support the staged plans yet – Expect to support these in later 2015 and, perhaps, also TLA and Crown applications 3D building plans are not yet supported

24. Implementation progress 5 surveying firms have submitted ePlans to SPEAR – Geometri, Absolute Surveying, Walpole Surveying, Berry & Whyte Surveyors and Digital Land Surveys 21 ePlan submissions since May 2013 – 3 have been registered 11 test ePlans from pilot organisations in 2012 6 formal hands-on training sessions conducted for LISCAD users 1 formal hands-on training session conducted for GeoCivil/ePSALON users

25. Vendors progress update VicNSWQldOther ePlan Received Civil Survey Solutions, partner to AUTODESK (Civil 3D) Topcon (Civilcad Magnet Office) Geocomp International & ePlan Services (GeoCivil + EPSALON) Beta Testing with NSW Under Development Geodata Australia (2 software packages): 1.GeoSurvey (survey) 2.Geocadastre (data capture and translation to XML) MARC Computer Services (LandMark) Under Discussion LISTech (LISCAD) SA 12D Solutions (12D) Under Development NZ Carlson Software (Carlson) Under Development Keays Software Under Development Foresoft Bentley (Microstation, GeoPak), Mapsoft (MiniCad), Trimble and ESRI Under Discussion

26. Vendors progress in Victoria LISTECH (LISCAD) – Current version 11.1 ePlan export ePlan import (ePlans created by surveyors and data from LASSI-SPEAR) – Next version 11.2 Multiple ePlans import The new approach for capturing multi-use easements A ‘Look-up Table’ to map surveyor’s codes to ePlan codes For more information, visit https://www.spear.land.vic.gov.au/spear/pages/ eplan/surveyors/liscad-pilot-resources.shtml https://www.spear.land.vic.gov.au/spear/pages/ eplan/surveyors/liscad-pilot-resources.shtml

27. Vendors progress in Victoria (Cont) Geocomp Consulting / ePlan Services (ePSALON) – Version 1 ePlan import (data from LASSI-SPEAR) Survey data import - from GeoCivil, planning to extend The new approach for capturing multi-use easements For more information, visit https://www.spear.land.vic.gov.au/spear/pages/ eplan/surveyors/epsalon-resources.shtml https://www.spear.land.vic.gov.au/spear/pages/ eplan/surveyors/epsalon-resources.shtml

28. Vendors progress in Victoria (Cont) 12D: Beta software in NSW (Aug), planning to extend Civil Survey Solutions: – (Civil 3D): Beta software in NSW, planning to extend – (AutoCAD): Investigating the ePlan support Bentley: (Microstation): In the process of creating a business case

29. ePlan services ePlan services are provided as part of SPEAR. They can be accessed via: Logging into SPEAR Guest access from SPEAR Web Site Web service from surveying software packages Search & Download Create & Upload Review & Comment View Data & Check Visualise to PDFs

30. Search and download Polygon searching allows for digital data download in a user defined area

31. ePlan data import in software packages Use case 1: Import XML file downloaded from LASSI-SPEAR as base file – To pre-populate the existing data and to save the surveyor’s time in entering known information available in Vicmap Use case 2: Import XML file downloaded from LASSI-SPEAR as metadata – To pre-populate the metadata for datum, administrative areas, location addresses and PMs/PCMs after the diagram is drawn Use case 3: Import existing ePlans – To review/modify existing surveys for undertaking a new survey

32. Data viewer Provides a tabular view of both diagram and textual information in ePlan

33. Review & comment

34. Visualise to PDF plan Future Visualisation Views :

35. Benefits and Costs

36. ePlan benefits for Land Victoria and others Improved digital data examination – Labour-intensive nature of paper-based or PDF plan examination – Reduces lodgement errors due to missing or incorrect information Efficient update process for cadastral databases – Automatic and simultaneous update of the internal databases, e.g. cadastre, property, title and survey mark databases, etc – Spatially-accurate cadastral database benefits many other users Standard data exchange format – Sharing and collaboration – Nationally and internationally recognised Data re-use – Decreases errors and saves time because data does not need to be re-entered

37. ePlan benefits for surveyors Enhances the quality of subdivision plan data Provides access to / reuse of digital data for previous surveys through ePlan import functionality in surveying software packages Saves time for constructing the surveys through pre- populating administrative data from Vicmap and SMES (e.g. admin boundaries, survey marks, location addresses, road abuttals, etc.) Reduces lodgement errors due to missing or incorrect information Reduces number of requisitions

38. ePlan benefits for surveyors Assists with improved plan processing resulting in reduction in examination and registration times Allows for transfer and reuse of standardised digital data between surveying software packages and between organisations and units Assists with compilation of spatially-accurate map base for Victoria Now that we have actual users, Land Victoria is reviewing the original detailed business case for ePlan to update the costs and benefits

39. ePlan benefits – a practitioner’s view A case study on Geometri Pty Ltd is underway to validate the ePlan benefits Some benefits reported by the surveyor: – Less scope for numerical errors in the final Plan of Subdivision given that drafting/editing in a CAD package is avoided – No need to maintain plan templates for the various sections of the Subdivision Act, such as section 22, section 35, etc – Appended pages to the subdivision plans, such as for OC’s schedules or building envelopes, are quickly generated by SPEAR – Field Notes are drafted more quickly with greater confidence that they are complete – Time savings on requisitions given that the ePlan XML file is validated for structure and content prior to lodgement

40. Costs for ePlan Implementation costs to surveying firms – Setup of new and/or amendment to existing work practices to cater for ePlan – Need for updated software – Running the current drafting process and the ePlan process in parallel for some time – Training of surveyors and draughtsmen Cost to Land Victoria – Updates to SPEAR, VOTS and other existing software to cater for ePlan – ePlan validation and visualisation – LASSI – SPEAR functionality – Creation of new work processes and supporting software, e.g. computer-assisted examination

41. Surveyors engagement program for 2014 Contacting and visiting the surveyors already involved in the two Pilot Programs Finding and training new surveyors interested in ePlan creation and submission – LISCAD surveyors – GeoCivil surveyors Running an incentive program – “Let us help you …”

42. ePlan focus areas in 2014 Visualisation (quality improvement) Extension of ePlans – Stage plans, boundary plans, TLA Plans, Crown plans, re-establishment plans, supplementary abstracts (eSAFRs) Complete Abstract of Field Records in ePlan – Inclusion of occupation, features, offsets Auto-generation of Surveyor’s Report – Can it be generated from ePlan if all data are captured in it? 3D building format plans – What are Land Victoria’s requirements for a 3D ePlan? – Validation and visualisation issues

43. ePlan roll-out strategy Land Victoria is exploring mechanisms to encourage the take-up of ePlan. Possible options include: Changing SPEAR so that ePlans auto-populate the SPEAR application wizard Lodging ePlan applications with Land Victoria to be cheaper than lodging PDF applications (via 2015 RIS) The examination process for ePlan applications to be quicker The automated process for updating the map base to be quicker At a national level, the ePlan Working group is looking at the options to make submission of digital lodgements compulsory country-wide in the medium term (starting with Queensland, NSW and Victoria)

44. Questions and Discussion