1. Trading Documents Importance of Documents in Trade
Documents Used in Hong Kong
Importance of Documents in External Trade
Documents Used in External Trade
Making Payments in External Trade

2. Importance of Documents in Trade
To keep records of transactions
To keep its book-keeping systems accurate and up-to-date
To provide information on the trading activities

3. Documents Used in Home Trade
Letter of Enquiry
Quotation
BUYER
SELLER
Order
Advice Note/
Delivery Note
Invoice/
Statement of Account
Receipt
Receipt

4. Letter of Enquiry
An enquiry by a customer to suppliers asking for details of goods which may be bought

5. Cash Discount
A reduction in price to the public for payment in cash

6. Trade discount
A reduction in price given by a trader to other traders

7. Quotation
States the price and other details of goods a supplier is willing to sell

8. Order
A document sent by a buyer to a supplier giving details of goods to be purchased

9. Advice note Delivery note
Be sent by the supplier to the buyer give details of delivery of the goods
Delivery note
Be sent with the goods, usually if the supplier’s own transport is used

10. Invoice
Is a bill which lists goods bought from the supplier

11. Credit note
Debit note