1. Chapter 5: Database Forms and Reports
Introduction
Forms
Reports

2. Forms 3 Major Sections 3 Advantages Heading section Detail section
Navigation bar
3 Advantages
Avoid accidental replacement of data
All data entry points on one screen
Can be customized

3. Form Example

4. Creating Simple Forms
Enter the appropriate settings in the Form Wizard dialog boxes
Customize the Form
Form Controls
Bound Controls
Unbound Controls
Property Sheet Window
Control Source Property

5. Form Wizard Screen Shots

6. Form Wizard Screen Shots

7. Form Wizard Screen Shots

8. Property Sheet Window

9. Creating Simple Forms Refine your Design Reset the Tab Order
Toggle between run mode and design mode
Continue to adjust the design as needed
Reset the Tab Order
Create a custom order for the objects

10. Subforms - Showing Data from Multiple Tables
A form within a form
Displays data related to the information on main form
Two Methods to Creating Subforms
When using the Form Wizard
After the creation of the main form

11. Form with a Subform

12. Study Break #1
In Access, you can use a form to perform all of the following tasks except:
Create a new record in a specific table
Change the information in an existing record of a table
View the information from many different records sequentially
All of these are tasks that can be performed with an Access form

13. Study Break #1 - Answer
In Access, you can use a form to perform all of the following tasks except:
Create a new record in a specific table
Change the information in an existing record of a table
View the information from many different records sequentially
All of these are tasks that can be performed with an Access form

14. Study Break #2
A form control that does not change from record to record is probably:
A design-time control
A bound control
An unbound control
A mistake

15. Study Break #2 - Answer
A form control that does not change from record to record is probably:
A design-time control
A bound control
An unbound control
A mistake

16. Study Break #3
If the form onscreen appears with grid lines and you can view the Toolbox, this form is most likely in:
Design mode
Run mode
Sleep mode
Wizard mode

17. Study Break #3 - Answer
If the form onscreen appears with grid lines and you can view the Toolbox, this form is most likely in:
Design mode
Run mode
Sleep mode
Wizard mode

18. Reports Provide custom information to database users
Can be simple documents or complex outputs
Are strictly outputs, do not allow for input of data

19. Report Example

20. Report Components

21. Creating Simple Reports
Launch the Report Wizard
Select the Underlying Data Source and Desired Fields
Indicate any Grouping Levels

22. Report Wizard Screen Shots

23. Report Wizard Screen Shots

24. Report Wizard Screen Shots

25. Report Wizard Screen Shots

26. Report Wizard Screen Shots

27. Creating Simple Reports
Indicate any Sort Fields and Select the Desired Report Format
Name the Report
Modify the Design of the Report as Desired

28. Report at Design Time

29. Additional Items Calculated Fields Grouped Data
System must calculate the field based on other data fields
Recomputed when needed
Grouped Data
Useful organizations of information
Control break

30. Report with Calculated Fields

31. Calculated Fields with Grouped Data

32. Study Break #4
Which of these best identifies the underlying data source for an Access report?
Only tables
Only queries
Both tables and queries
Tables, queries, and forms

33. Study Break #4 - Answer
Which of these best identifies the underlying data source for an Access report?
Only tables
Only queries
Both tables and queries
Tables, queries, and forms

34. Study Break #5
Which of the following is not a typical part of a printed report using Access?
Report header
Report footer
Navigation bar
Detail line

35. Study Break #5 - Answer
Which of the following is not a typical part of a printed report using Access?
Report header
Report footer
Navigation bar
Detail line

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37. Chapter 5