1. HACCP Manager Software™
A Quick Tutorial.

2. Overview
A relational database that uniquely and seamlessly integrates Quality Assurance and HACCP programs to give you control and management of all aspects of your HACCP plan.
Not only produces a fully documented HACCP Plan.
Also provides you with the tools required for its ongoing day to day management.

3. Key Features Unique Colour Coded Alert System. System Management.
HACCP Support Programs.
HACCP Procedures.
HACCP Verification Programs.
Staff Induction & Training.
Food Recall.
Comprehensive example documentation included.
Delivers full HACCP Manual Documentation.

4. Unique Colour Coded Alert System
Approved suppliers will turn Orange as they approach expiry.
Then turn Red if they are allowed to expire.
Items requiring calibration will appear Orange in the Calibration Register as they approach expiry.
Insurance Policies will turn Orange in the Insurance Register as they approach expiry.
Records required that have not been filed will appear Red in the Forms Register.
Procedures that contain CCP’s or CQP’s will appear Red in the Procedure Index.
Procedures that contain CP’s will appear Blue in the Procedure Index.
Procedures that contain QP’s will appear Green in the Procedure Index.
Colour coded CCP, CP, CQP and QP counts appear in the Procedure Index.
Blanks in Hazard Analysis Worksheets, HACCP Audit Table and Validation Schedule will be highlighted in Red. (Specify………..) will come up.

5. HACCP Manual – eg., Approved Suppliers Register
Approved suppliers will turn Orange as they approach expiry.
Then turn Red if allowed to expire.

6. HACCP Manual – eg., Calibration Register
Items requiring calibration will turn Orange as they approach expiry.
Then turn Red if allowed to expire.

7. HACCP Manual – eg., Insurance Register
Insurance policies will turn Orange in the Insurance Register as they approach expiry.
Then turn Red if allowed to expire.

8. HACCP Manual – Forms Register
Records not filed by their due date will appear Red in the Forms Register.
All required records can be tracked simply by attaching them to the procedure that requires them.

9. HACCP Manual - Procedures
Procedures containing CCP’s or CQP’s will appear Red in the Procedure Index.

10. HACCP Manual - Procedures
Procedures containing CP’s will appear Blue in the Procedure Index.

11. HACCP Manual - Procedures
Procedures containing QP’s will appear Green in the Procedure Index.

12. HACCP Manual - Procedures
Colour coded CCP, CP, CQP and QP counts will appear in the Procedure Index.

13. Procedure Entry – Hazard Analysis
Blanks in Hazard Analysis Worksheets will appear Red (Specify……..)

14. Procedure Entry – HACCP Audit Table
Blanks in HACCP Audit Table will appear Red (Specify……..)

15. Sequence of Development
Quality Policy
Organisation Chart
HACCP Team
Scope, Aims and Objectives
Product Descriptions
GMP Policies
Approved Supplier Criteria
Approved Suppliers (missed ones are captured during the development of the HACCP Plans)

16. Sequence of Development
Procedures
Help functions for development of Procedures
Each step in the process begins with a procedure for the activities, which leads to:
Flow chart
Hazard analysis
HACCP Audit Table
Validation data page
Verification procedures

17. HACCP Manual Documentation
Manual Cover.
Table Of Contents.
Quality Policy.
Organisation Chart.
HACCP Team.
HACCP Plan Scope, Aims & Objectives.
Product Definitions.
Procedure Manual.
Procedures.
Work Instructions.
Flow Charts.
Hazard Analysis.
Good Manufacturing Practices (GMP) Policy.
HACCP Audit Table.
Single Step Hazards.
Multi Step Hazards.
Critical Limit Validation Table.
Verification Schedule.
Calibration Schedule.
Forms Register.
Approved Suppliers Register.
Approved Suppliers By Product.
Approved Suppliers By Supplier.
Training Needs Analysis.

18. System Management Preparing or Reviewing a Procedure.
Document Control & Quality Records.
Non Conformances – Correction and Prevention.
Management of change – Operations & Facilities.

19. Preparing or Reviewing a procedure
Complete example procedure provided

20. Document Control and Quality Records
Complete draft procedure provided

21. Non Conformances – Correction and Prevention
Complete draft procedure provided
Draft Non Conformance Report provided
Draft Non Conformance Register provided

22. Management of Change – Operations and Facilities
Complete draft procedure provided

23. HACCP Support Programs
Quality Policy.
Good Manufacturing Practices (GMP) Policy.
Health & Hygiene requirements for food handlers.
Approved Supplier Program.
Calibration Register.
Training.
Pest Control
Cleaning and Sanitation

24. HACCP Support Programs – Quality Policy
Draft Quality Policy provided.
Edit draft provided.
Create your own.
Or Cut and paste your existing Quality Policy.

25. HACCP Support programs – Good Manufacturing Practices (GMP) Policy
Draft GMP policy provided.
Edit draft GMP policy provided.
Or enter your own GMP policy.

26. HACCP Support Programs – Health and Hygiene Requirements for food handlers
Complete draft procedure provided

27. HACCP Support Programs – Approved Suppliers
Enter your approved suppliers.
Enter products approved for supply.
Enter Approval basis.
Enter approved by.
Enter approval date.

28. HACCP Support Programs – Approved Suppliers Register
Approved suppliers will turn Orange as they approach expiry.
Then turn Red if allowed to expire.

29. HACCP Support Programs – Calibration Register
Items requiring calibration will turn Orange as they approach expiry.
Then turn Red if allowed to expire.

30. HACCP Support Programs – Product Definitions
Enter Products
Product Description
Composition.
Preservation Method.
Packaging Primary.
Packaging Shipping.
Labelling.
Storage Conditions.
Distribution Method.
Shelf life.
Consumer preparation.
Sensitive population.
Specifications.

31. HACCP Procedures Standard Operating Procedures. Detailed Instructions.
Process Inputs.
Flowchart.
Hazard Analysis Worksheets.
HACCP Audit Table.
Critical Limits and Validations.
Forms and records.

32. HACCP Verification Programs
Approved Suppliers.
Customer Complaints.
Shelf Life Testing.
Internal Audits.
External Audit.
Management Review.
Cleaning - Swab Tests.
Pest Control.
Non Conformances.
Calibration.

33. Staff Induction & Training
Induction Procedure Staff & Contractors.
Staff Training Procedure.
Staff Training Records.
CCP & CQP Linked Training.
Training Matrix By Position.
Training Matrix By Procedure.

34. Food Recall Food Recall Procedure.
ANZFA Food Industry Recall Protocol.

35. HACCP Manual Documentation
Manual Cover.
Table Of Contents.
Quality Policy.
Organisation Chart.
HACCP Team.
HACCP Plan Scope, Aims & Objectives.
Product Definitions.
Procedure Manual.
Procedures.
Work Instructions.
Flow Charts.
Hazard Analysis.
Good Manufacturing Practices (GMP) Policy.
HACCP Audit Table.
Single Step Hazards.
Multi Step Hazards.
Critical Limit Validation Table.
Verification Schedule.
Calibration Schedule.
Forms Register.
Approved Suppliers Register.
Approved Suppliers By Product.
Approved Suppliers By Supplier.
Training Needs Analysis.

36. Extensive Draft Documentation Provided
HACCP Manager Software™ provides you with many complete draft Documents, Procedures, Forms and Registers.
These may be edited and adapted to suit the requirements of your business.
Or if you prefer replaced with your own.

37. Complete Draft Documents Provided
Manual Cover
Table Of Contents
Organisation Chart
HACCP Team, Scope, Aims & Objectives
Product Descriptions
Good Manufacturing Practices (GMP) Policy
Verification Schedule

38. Complete Draft Procedures Provided
Preparing or Reviewing a Procedure
Document Control & Quality Records
Non Conformances – Correction and Prevention
Management Of Change – Operations and Facilities
Personal Hygiene
Pest Control
GMP Compliance checking

39. Complete Draft Procedures Provided
Calibration of Measuring and Testing equipment
Approved Suppliers – Selection and Monitoring
Customer Complaints
Internal Audits
Management Review
Induction of Personnel and Contractors
Training – Staff and Contractors
Food Recall

40. Draft Outline Procedures Provided
Purchasing of [………] products
Receipt of [………] products
Processing of [………] products
Storage of [………] products
Loading & Delivery of [………] products
Shelf Life Testing
Cleaning – Swab Tests

41. Complete Draft Forms Provided
Non Conformance Report
Non Conformance Register
Pest Control Inspection and Sticky Board Tests
GMP Policy verification form
Shelf Life test form
Swab test results form
Internal Audit Register

42. Complete Draft Forms Provided
Entry & Exit meeting attendance list
Corrective Action Request (CAR)
Internal Audit Report
Management Review Meeting Minutes
Employee Induction Form
Training Record of Attendance
ANZFA Food Industry Recall Protocol

43. Complete Registers Provided
Approved Suppliers Register
Approved Inputs Register
Calibration Register
Forms Register
Non Conformance Register
Internal Audit Register
Insurance Register

44. Registration Application
Ensure that you are connected to the internet.
Complete your company details.
Select Registration Options.
Enter Payment details.
Click Register.
Your registration details will be forwarded by within 24 Hrs of payment confirmation.

45. Company Registration Form
Enter your company details.
Enter your registration number.
Click proceed.

46. Main Menu

47. The HACCP Manual HACCP Manual – Cover HACCP Manual – Table Of Contents
HACCP Manual – HACCP Team, Scope, Aims & Objectives
HACCP Manual – Quality Policy
HACCP Manual – Organisation Chart
HACCP Manual – Product Definitions
HACCP Manual - Procedures

48. The HACCP Manual (cont.)
HACCP Manual – Flowcharts
HACCP Manual – Hazard Analysis Worksheets
HACCP Manual – HACCP Audit Table
HACCP Manual – Critical Limit Validations
HACCP Manual – Product Definitions
HACCP Manual – Approved Suppliers Register
HACCP Manual – Approved Inputs Register

49. The HACCP Manual (cont.)
HACCP Manual – Insurance Register
HACCP Manual – Calibration Register
HACCP Manual – Forms Register
HACCP Manual – Verification Schedule
HACCP Manual – Training Needs Analysis

50. Data Entry Data Entry Menu Data Entry – Manual Cover
Data Entry – Table Of Contents
Data Entry – Quality Policy
Data Entry – Organisation Chart
Data Entry – HACCP Team
Data Entry – Scope, Aims & Objectives
Data Entry – Product Definitions

51. Data Entry (cont.) Data Entry – Supplier Approval Criteria
Data Entry – Approved Suppliers
Data Entry – Good Manufacturing Practices (GMP) Policy
Data Entry – Multi Step Hazards
Data Entry – Critical Limit Validations (Multi Step Hazards)
Data Entry – Verification Schedule
Data Entry – Calibration Items
Data Entry – Insurance Policies

52. Procedure Entry Data Entry - Procedures Procedure Entry - Recitals
Procedure Entry - Steps
Procedure Entry – Detailed Instructions
Procedure Entry - Footer
Procedure Entry – Process Inputs
Procedure Entry – Hazard Analysis
Procedure Entry – HACCP Audit Table

53. Procedure Entry (cont.)
Procedure Entry – Critical Limit Validations
Procedure Entry - Forms
Procedure Entry - Records
Procedure Entry – System Flowchart
Procedure Entry – External Flowchart

54. Data Entry Menu

55. Data Entry – Manual Cover
After approval of all procedures.
Enter Prepared By
Enter Approved by
Enter Approval Date
Enter Issue No
Enter Revision No

56. Data Entry – Table Of Contents
Draft Table Of Contents provided.
Customise draft provided.
Or create your own.

57. Data Entry – Quality Policy
Draft Quality Policy provided.
Edit draft provided.
Create your own.
Cut and paste existing Quality Policy.

58. Data Entry – Organisation Chart
Double Click Org Chart icon.
Enter your company details.
Or cut and paste your own chart.

59. Data Entry – HACCP Team Enter your HACCP team.
No limit to number of members.
Ensure your team has adequate skills and authorities.

60. Data Entry – Scope, Aims & Objectives
Draft Scope, Aims & Objectives provided.
Edit draft provided.
Or paste in your own.

61. Data Entry – Supplier Approval Criteria
Draft approval criteria supplied.
Edit draft criteria.
Or enter your own.

62. Data Entry – Product Definitions
Enter Products
Description
Composition.
Preservation method.
Primary packaging.
Shipping packaging.
Labelling.
Storage.
Distribution.
Shelf life.
Consumer preparation.
Sensitive population.
Specifications.

63. Data Entry – Approved Suppliers
Enter your approved suppliers.
Enter products approved for supply.
Enter Approval basis.
Enter approved by.
Enter approval date.

64. Data Entry – Good Manufacturing Practices (GMP) Policy
Draft GMP policy provided.
Edit draft GMP policy provided.
Or enter your own GMP policy.

65. Data Entry - Procedures

66. Procedure Entry - Recitals
Enter WHAT your procedure is for.
Enter WHEN your procedure will be used.
Enter WHERE your procedure will be used.
Enter WHY your procedure will be used.

67. Procedure Entry - Steps
Enter Step number.
Enter Activity outline.
Enter Detailed instruction number.
Enter Responsible officer.

68. Procedure Entry – Detailed Instructions
Enter Detailed instructions for any step if required.

69. Procedure Entry - Footer
Enter Prepared by.
Enter Approved by.
Enter Approval date.
Enter Issue number.
Enter Revision number.

70. Procedure Entry – Process Inputs
Add process inputs and supplier for each step.
No limit to number of inputs or suppliers.

71. Procedure Entry – Hazard Analysis
Conduct Hazard analysis for each step.
Describe Hazard
Identify cause
Rate severity – (1-5)
Rate likelihood – (A-E)
HACCP Manager Software™ will calculate significance and designate status ie CCP, CP, CQP or QP
Specify Control measure

72. Procedure Entry – HACCP Audit Table
HACCP Manager Software™ will create a HACCP Audit Table entry for every identified hazard.
Specify Critical Limits
Specify Monitoring – What, How, When, Where Who
Specify Corrective Action
Specify Records

73. Procedure Entry – Critical Limit Validations
Specify Validations for Critical Limits used in the HACCP Audit Table

74. Procedure Entry - Forms
If a Procedure requires the creation of records attach the Form to the Procedure
Enter Form No
Enter Form Name
Enter whether Filing is to be tracked by the System or External
Enter how often the Form should be filed
Enter the Retention Period
HACCP Manager Software™ will alert you to any overdue Record

75. Procedure Entry - Records
Use this to confirm the filing of records that the system tracks
Important records may be scanned or attached as either Word, Excel or any other OLE file type

76. Procedure Entry – System Flowchart
Use this to classify each step in your procedure
HACCP Manager Software™ will create your flowchart

77. Procedure Entry – External Flowchart
If you already have your own flowchart you can either paste it here or paste a link to it

78. Data Entry – Multi Step Hazards
Enter hazards that occur repeatedly throughout your plan here so that you need only enter them once

79. Data Entry – Critical Limit Validations (Multi Step Hazards)
Validate Multi Step Critical Limits

80. Data Entry – Verification Schedule
Enter details of verification activity here
Complete Draft supplied

81. Data Entry – Calibration Items
Enter Calibration Items here
Enter Item No
Enter Serial No
Enter Description
Enter Last Calibration date
Enter Calibration Interval
Enter Tolerance
Scan Certification (If desired)
HACCP Manager Software™ will alert you as items become due for Calibration

82. HACCP Manual Documentation
Manual Cover.
Table Of Contents.
Quality Policy.
Organisation Chart.
HACCP Team.
HACCP Plan Scope, Aims & Objectives.
Product Definitions.
Procedure Manual.
Procedures.
Work Instructions.
Flow Charts.
Hazard Analysis.
Good Manufacturing Practices (GMP) Policy.
HACCP Audit Table.
Single Step Hazards.
Multi Step Hazards.
Critical Limit Validation Table.
Verification Schedule.
Calibration Schedule.
Forms Register.
Approved Suppliers Register.
Approved Suppliers By Product.
Approved Suppliers By Supplier.
Training Needs Analysis.