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Press Esc to Exit ©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in.

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Presentation on theme: "Press Esc to Exit ©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in."— Presentation transcript:

1 Press Esc to Exit ©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Integrated Business Projects Part 1 Marketing and Communications Project 3 Preparing Administrative Documents

2 Press Esc to Exit ©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Project 3 Objectives Produce forms for printed and online use Prepare agendas, minutes, and checklists Create documents using templates Save Word documents as Web files Generate a directory, letters, and labels using mail merge Produce long documents from rough-draft copy 2

3 Press Esc to Exit ©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Project 3 Jobs Job 3-1: Create List of Food Service Options Job 3-1: Create List of Food Service Options Job 3-2: Prepare Agenda and Minutes Job 3-3: Produce Rafting Checklists Job 3-4: Generate Employee List and Directory Job 3-4: Generate Employee List and Directory Job 3-5: Create Marketing Materials for WV Scouts Job 3-5: Create Marketing Materials for WV Scouts Job 3-6: Continue Work on Manual 3

4 Press Esc to Exit ©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Job 3-1: Create List of Food Service Options Inserting date fields that update automatically Creating custom forms using form controls Protecting forms 4 Jobs List

5 Press Esc to Exit ©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Insert Footer Insert/Header & Footer/Footer 5 Jobs List 1. Insert tab 2. Header & Footer group 3. Footer button

6 Press Esc to Exit ©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Insert Date & Time in Footer Header & Footer Tools/Design/Insert/ Date & Time 6 Jobs List 1. Header & Footer Tools/Design tab 2. Insert group3. Date & Time button

7 Press Esc to Exit ©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Display Developer Tab Word 2010 Click the File tab. Click Options. Select Customize Ribbon in the Word Options dialog box. In the Main Tabs box, click Developer. Click OK. 7 Word 2007 Click the Office Button. Click Word Options. Select Popular in the Word Options dialog box. Select Show Developer tab in the Ribbon. Click OK. Jobs List

8 Press Esc to Exit ©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Add Controls to Form Developer/Controls/Design Mode Click the desired control and draw on the form. 8 Jobs List 1. Developer tab 2. Controls group3. Design Mode button

9 Press Esc to Exit ©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Modify Controls Developer/Controls/Design Mode Right-click the control and select Properties on the shortcut menu. 9 Jobs List 1. Developer tab 2. Controls group 3. Design Mode button

10 Press Esc to Exit ©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Protect Document Word 2010 Click the Developer tab. In the Protect group, click Restrict Editing. Under Editing restrictions, click Allow only this type of editing in the document. Click the list box arrow and select Filling in forms. Click Yes, Start Enforcing Protection. Enter the desired password. 10 Word 2007 Click the Developer tab. In the Protect group, click Protect Document. Under Editing restrictions, click Allow only this type of editing in the document. Click the list box arrow and select Filling in forms. Click Yes, Start Enforcing Protection. Enter the desired password. Jobs List

11 Press Esc to Exit ©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Job 3-2: Prepare Agenda and Minutes Creating a document from a template Preparing a meeting agenda Preparing meeting minutes 11 Jobs List

12 Press Esc to Exit ©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Use the Agenda Wizard Click the Office Button. Click New. In the New Document dialog box, click Agendas. Select Agenda wizard. 12 Jobs List

13 Press Esc to Exit ©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Use the Agenda Wizard (continued) 13 Jobs List Templates option Agendas option Agenda wizard

14 Press Esc to Exit ©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Job 3-3: Produce Rafting Checklists Saving Word documents as Web files Opening Web pages in a browser 14 Jobs List

15 Press Esc to Exit ©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Planning for a Web Page Creating lists in table format will make it easier to control the text when it becomes a Web page. 15 Jobs List

16 Press Esc to Exit ©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Save as Web Page Word 2010 Click the File tab. Select Save As. From the Save as type list box, select Web Page. 16 Word 2007 Click the Office Button. Select Save As. From the Save as type list box, select Web Page. Jobs List

17 Press Esc to Exit ©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Job 3-4: Generate Employee List and Directory Using Mail Merge to create a directory Inserting dropped caps 17 Jobs List

18 Press Esc to Exit ©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Create Mail Merge Directory Mailings/Start Mail Merge/Start Mail Merge/ Directory 18 Jobs List 1. Mailings tab 2. Start Mail Merge group 3. Start Mail Merge button4. Directory option

19 Press Esc to Exit ©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Select Recipients Mailings/Select Recipients/Use Existing List 19 Jobs List 1. Mailings tab 2. Start Mail Merge group 3. Select Recipients button 4. Use Existing List option

20 Press Esc to Exit ©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Insert Merge Field Mailings/Write & Insert Fields/Insert Merge Field 20 Jobs List 1. Mailings tab 2. Write & Insert Fields group 3. Insert Merge Field button

21 Press Esc to Exit ©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Complete Merge Mailings/Finish/Finish & Merge/Edit Individual Documents 21 Jobs List 1. Mailings tab2. Finish group 3. Finish & Merge button 4. Edit Individual Documents option

22 Press Esc to Exit ©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Apply Quick Styles Home/Styles 22 Jobs List 1. Home tab 2. Styles group

23 Press Esc to Exit ©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Insert Drop Cap Insert/Text/Drop Cap 23 Jobs List 1. Insert tab 2. Text group 3. Drop Cap button

24 Press Esc to Exit ©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Insert Cover Page Insert/Pages/Cover Page 24 Jobs List 1. Insert tab 2. Pages group 3. Cover Page button

25 Press Esc to Exit ©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Job 3-5: Create Marketing Materials for WV Scouts Completing a mail merge for form letters and mailing labels Viewing and editing comments Creating and modifying document headers 25 Jobs List

26 Press Esc to Exit ©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Delete Comments Review/Comments/Delete 26 Jobs List 1. Review tab2. Comments group 3. Delete button

27 Press Esc to Exit ©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Insert Date Insert/Text/Date & Time 27 Jobs List 1. Insert tab 2. Text group 3. Date & Time button

28 Press Esc to Exit ©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Insert Header Insert/Header & Footer/Header 28 Jobs List 1. Insert tab 2. Header & Footer group 3. Header button

29 Press Esc to Exit ©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Insert Page Number in Header Header & Footer Tools/Design/Header & Footer/Page Number 29 Jobs List 2. Header & Footer group 3. Page Number button 1. Header & Footer Tools/Design tab

30 Press Esc to Exit ©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Insert Date & Time in Header Header & Footer Tools/Design/Insert/ Date & Time 30 Jobs List 1. Header & Footer Tools/Design tab 2. Insert group3. Date & Time button

31 Press Esc to Exit ©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Utilize Mail Merge Wizard Mailings/Start Mail Merge/Start Mail Merge/Step by Step Mail Merge Wizard 31 Jobs List 1. Mailings tab2. Start Mail Merge group 3. Start Mail Merge button 4. Step by Step Mail Merge Wizard option

32 Press Esc to Exit ©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Job 3-6: Continue Work on Manual Using AutoCorrect to insert frequently used text Setting and modifying tabs Inserting, viewing, and editing comments Tracking changes 32 Jobs List

33 Press Esc to Exit ©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Create an AutoCorrect Entry Word 2010 Click the File tab and click Options. In the Word Options dialog box, select Proofing. Click AutoCorrect Options. 33 Word 2007 Click the Office Button and click Word Options. In the Word Options dialog box, select Proofing. Click AutoCorrect Options. Jobs List

34 Press Esc to Exit ©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Track Changes Review/Tracking/Track Changes 34 Jobs List 1. Review tab 2. Tracking group 3. Track Changes button

35 Press Esc to Exit ©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Review Changes Review/Changes 35 Jobs List 1. Review tab 2. Changes group

36 Press Esc to Exit ©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Add Comments Review/Comments/New Comment 36 Jobs List 3. New Comment button 1. Review tab 2. Comments group END SHOW

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