1. Chapter 4 Creating Reports and Forms
Microsoft Access 2010
Chapter 4
Creating Reports and Forms

2. Objectives Create reports and forms using wizards
Modify reports and forms in Layout view
Group and sort in a report
Add totals and subtotals to a report
Conditionally format controls
Resize columns
Filter records in reports and forms
Creating Reports and Forms

3. Objectives Print reports and forms Apply themes
Add a field to a report or form
Include gridlines
Add a date
Change the format of a control
Move controls
Create and print mailing labels
Creating Reports and Forms

4. Housekeeping Create a Chapter 4 folder
Copy Camashaly Design database from Ch. 3 to chapter 4 folders
Open the Camashaly Design From Chapter 4
Read the project on pages
Creating Reports and Forms

5. Project – Reports and Forms
Creating Reports and Forms

6. Project – Reports and Forms
Creating Reports and Forms

7. General Project Guidelines
Determine whether the data should be presented in a report or a form
Determine the intended audience for the report or form
Determine the tables that contain the data needed for the report or form
Determine the fields that should appear on the report or form
Creating Reports and Forms

8. General Project Guidelines
Determine the organization of the report or form
Determine the format of the report or form
Review the report or form after it has been in operation to determine whether any changes are necessary
For mailing labels, determine the contents, order, and type of label
Creating Reports and Forms

9. Different Views Report View – shows the report on the screen
Print Preview – shows it as it will appear printed
Layout View – like report view, but allows you to make changes
Design View – Allows you to make changes, but doesn’t show you the actual report
We will use Layout View!
Creating Reports and Forms

10. Report Sections
Report Header – prints once at the beginning of the report
Page Header – prints at the top of each page
Detail section – prints once for each record
Page Footer – prints at the bottom of each page
Report Footer – prints once at the end of the report
Group Header – prints before records in a group
Group Footer – prints after records in a group
Creating Reports and Forms

11. Grouping and Sorting in a Report
You should have 2 reports that were created in earlier chapters in your database.
You will modify these to add grouping and sorting
Do pages
READ the section o grouping and sorting options on page 220.
Creating Reports and Forms

12. Grouping and Sorting in a Report
Creating Reports and Forms

13. Adding Totals and Subtotals
Controls –
Bound – displays data from the database
Unbound – other things, (title, date, page #)
Calculated – totals, avgs, etc. Anything that is calculated from the data.
You can determine subtotals and totals in a report.
Use the Totals button on the design tab
Do pages
Creating Reports and Forms

14. Conditionally Formatting Controls
This allows you to format some things in a different color or font to bring emphasis to them.
Do pages
Creating Reports and Forms

15. Conditionally Formatting Controls
Creating Reports and Forms

16. Arrange & Page setup tabs
Turn to page 230 and let’s discuss
Notice the steps to print a report on page DO NOT PRINT!
Creating Reports and Forms

17. Multi-table reports
Basically you will be getting information from more than one table.
We do this with queries already
Do pages
Creating Reports and Forms

18. Creating a Report that Involves Multiple Tables
Creating Reports and Forms

19. Other points of interest
You can create a report in layout view as well..see pages
You can also use themes to create reports..see pages
This is simply aesthetics…has nothing to do with the data, which is what the report is all about.
Open any report…click on the themes button.. Look at some different one.
You can also choose font themes and color themes.
Creating Reports and Forms

20. Creating a Summary Report
A report without the detail lines is a summary report.
Page 242
Creating Reports and Forms

21. Using the Form Wizard to Create a Form
3 Sections to a Form – similar functions as report sections
Header
Detail
Footer
Do pages
Creating Reports and Forms

22. Creating Labels Mailing labels are created just like reports.
Do pages
DO NOT PRINT LABELS!
Creating Reports and Forms

23. Creating Labels
Creating Reports and Forms

24. What to do Now? Homework www.scsite.com/ac2010
Do the practice test for Chapter 4.
It is due the next class meeting at 9:00am
In the Lab
Copy Philamar and Chamber of Commerce databases from Chapter 3 to Chapter 4
Do In the Lab:Lab 3 – Philamar – pg. 271
Do Cases & Places #1 – Chamber of Commerce – pg
Creating Reports and Forms