1. RHO 10 Website CHT INFORMATION SYSTEM FILE MANAGEMENT MAIL MERGE RHO 10 Website CHT INFORMATION SYSTEM FILE MANAGEMENT MAIL MERGE Louie T. Binondo IT Programmer JO ©2014 DOH-RHO10, MSSD, ICT

2. RHO 10 Website www.rho10.doh.gov.ph ©2014 DOH-RHO10, MSSD, ICT

3. www.themegallery.com Topics  Familiarization of the site  Accessing the site  Publishing an article  Hands on exercises

4. www.themegallery.com CHD 10 Website

5. www.themegallery.com RHO 10 Website

6. www.themegallery.com Familiarization of the site Header Menu Sub Menu

7. www.themegallery.com Familiarization of the site Main Content RD/ARD Banner

8. www.themegallery.com Familiarization of the site Right Banners Right Banners Visitors counter Visitors counter Breadcrumb

9. www.themegallery.com Familiarization of the site Footer Banners Footer Login button

10. www.themegallery.com Accessing the Site  Computers  Desktop  Laptop  Smart phone  Internet Browser  Google  Mozilla firefox  Internet explorer  Safari  Internet Connection

11. www.themegallery.com Accessing the Site 1.Open your internet browser. 2.Type the URL rho10.doh.gov.ph in the address bar, then press enter.rho10.doh.gov.ph Address Bar

12. www.themegallery.com Publishing an article 1.Click the Login button located in the right side corner of the site footer. Login button

13. www.themegallery.com Publishing an article 2.Type your user name and password then click Login button. 3.Check the welcome message if you successfully login the site. Logout button Login button

14. www.themegallery.com Publishing an article 4.Click SUBMIT under the Menu, to write an article. SUBMIT Menu

15. www.themegallery.com Site Editor

16. www.themegallery.com Site Editor

17. www.themegallery.com Site Editor

18. www.themegallery.com Publishing an article 5.Be sure to logout your account for security. To logout, just click the Logout button. Logout button

19. www.themegallery.com  User name: hepo10  Password: hepo10

20. THANK YOU www.rho10.doh.gov.ph ©2014 DOH-RHO10, MSSD, ICT

21. CHT INFORMATION SYSTEM DOH RHO-10 CHT Information System ©2014 DOH-RHO10, MSSD, ICT

22. www.themegallery.com Topics  Overview  Objectives  CHTIS Itself

23. www.themegallery.com Overview CHTIS is a computer-based system designed to produce information from the Health Use Plan (HUP) forms. It can generate consolidated reports of each municipality such as; Home visit report, Family planning report and health use plan summary. CHTIS is capable of having an easy information update and provide simple graphical user interface that makes it a user-friendly system.

24. www.themegallery.com Objective  To have a computer-based information system  To have a fast retrieval of data and reliable information

25. www.themegallery.com CHTIS Itself

26. www.themegallery.com Sample Forms

27. www.themegallery.com Generated Reports

28. THANK YOU DOH RHO-10 CHT Information System ©2014 DOH-RHO10, MSSD, ICT

29. FILE MANAGEMENT File Management ©2014 DOH-RHO10, MSSD, ICT

30. www.themegallery.com

34. Get Organized Today!

35. 10 FILE MANAGEMENT TIPS File Management ©2014 DOH-RHO10, MSSD, ICT

36. www.themegallery.com 1. Organize by file types  Make applications easier to find by creating a folder called Program Files on your drive and keeping all your applications there. For instance, the executables for Word, PowerPoint and Simply Accounting would all reside in the Program Files folder.

37. www.themegallery.com 2. One place for all  Place all documents in the My Documents folder and no where else. So whether it’s a spreadsheet, a letter or a PowerPoint presentation, it goes into My Documents. This will make it easier to find things and to run backups.

38. www.themegallery.com 3. Create folders in My Documents  These are the drawers of your computer’s filing cabinet, so to speak. Use plain language to name your folders; you don’t want to be looking at this list of folders in the future and wondering what “TFK” or whatever other interesting abbreviation you invented means.

39. www.themegallery.com 4. Nest folders within folders  Create other folders within these main folders as need arises. For instance, a folder called “Invoices” might contain folders called “2013”, “2012” and “2011”. A folder named for a client might include the folders "customerdata" and "correspondence". The goal is to have every file in a folder rather than having a bunch of orphan files listed.

40. www.themegallery.com 5. Follow the file naming conventions  Do not use spaces in file names, keep file names under 27 characters, and use all lower case. So a file named for a client should be jackdawson rather than Jack Dawson. If you break any of these rules, be consistent about it.

41. www.themegallery.com 6. Be specific  Give files logical, specific names and include dates in file names if possible. The goal when naming files is to be able to tell what the file is about without having to open it and look. So if the document is a letter to a customer reminding him that payment is overdue, call it something like "overdue081212"; rather than something like “letter”. How will you know who the letter is to without opening it? See the next point.

42. www.themegallery.com 7. File as you go  The best time to file a document is when you first create it. So get in the habit of using the "Save As" dialogue box to file your document as well as name it, putting it in the right place in the first place.

43. www.themegallery.com 8. Order your files for your convenience  If there are folders or files that you use a lot, force them to the top of the file list by renaming them with a or an AA at the beginning of the file name.

44. www.themegallery.com 9. Cull your files regularly  Sometimes what's old is obvious as in the example of the folder named "Invoices" above. If it's not, keep your folders uncluttered by clearing out the old files. Do not delete business related files unless you are absolutely certain that you will never need the file again. Instead, in your main collection of folders in My Documents, create a folder called "Old" or "Inactive" and move old files into it when you come across them.

45. www.themegallery.com 10. Back up your files regularly  Whether you're copying your files onto another drive or onto tape, it's important to set up and follow a regular back up regimen. Source: http://sbinfocanada.about.com/od/datamanagement/a/computerfilemgt.htm http://sbinfocanada.about.com/od/datamanagement/a/computerfilemgt.htm

46. THANK YOU File Management ©2014 DOH-RHO10, MSSD, ICT

47. MAIL MERGE MS Word Mail Merge ©2014 DOH-RHO10, MSSD, ICT

48. www.themegallery.com Step by Step Mail Merge 1.In the Menu, click Mailings, Start Mail Merge then Step by step Mail Merge Wizard…

49. www.themegallery.com Step by Step Mail Merge 2.In the right side panel, select document type then click Next: Starting document. Next: Starting document Select document type

50. www.themegallery.com Step by Step Mail Merge 3.Select starting document and click Next: Select recipients. Next: Select recipients Select starting document

51. www.themegallery.com Step by Step Mail Merge 4.Select recipients then click Next: Write your letter. Next: Write your letter Select recipients

52. www.themegallery.com Step by Step Mail Merge 5.Write your letter then Insert Merge Field, then click Next: Preview your letters. Next: Preview your letters Sample letter Insert Merge Field

53. www.themegallery.com Step by Step Mail Merge 6.Now you can preview your letters and find recipients. Preview letter Navigation button

54. www.themegallery.com Step by Step Mail Merge 7.Click Next: Complete the merge, and your letter is ready for print. Print

55. THANK YOU MS Word Mail Merge ©2014 DOH-RHO10, MSSD, ICT