1. rpt Types rpt Controls rpt Events rpt Formats rpt Data rpt Other rpt Output rpt Tips/Tricks Conclusion Questions March 14, 2002Microsoft Access 2000 - Reports Tips & Tricks 1 Microsoft Access 2000 Report Primer, Tips & Tricks

2. rpt Types rpt Controls rpt Events rpt Formats rpt Data rpt Other rpt Output rpt Tips/Tricks Conclusion Questions March 14, 2002Microsoft Access 2000 - Reports Tips & Tricks 2 Report Types Detail reports Summary reports Cross-tab reports Sub-reports Reports with forms Reports with labels Reports with graphics Reports with charts

3. rpt Types rpt Controls rpt Events rpt Formats rpt Data rpt Other rpt Output rpt Tips/Tricks Conclusion Questions March 14, 2002Microsoft Access 2000 - Reports Tips & Tricks 3 Report Controls Labels Text Boxes Lines Rectangles Bound Object Frames Unbound Object Frames Image Controls Page Breaks Sub-reports

4. rpt Types rpt Controls rpt Events rpt Formats rpt Data rpt Other rpt Output rpt Tips/Tricks Conclusion Questions March 14, 2002Microsoft Access 2000 - Reports Tips & Tricks 4 Report Events On Open On Close On Activate On Deactivate On No Data On Page On Error On Format On Print On Retreat Open Activate Close Deactivate Format Print

5. rpt Types rpt Controls rpt Events rpt Formats rpt Data rpt Other rpt Output rpt Tips/Tricks Conclusion Questions March 14, 2002Microsoft Access 2000 - Reports Tips & Tricks 5 Report Format Properties Caption Page Header/Footer Group Keep Together Width Picture …. Grid X / Grid Y Layout for Print Palette Source

6. rpt Types rpt Controls rpt Events rpt Formats rpt Data rpt Other rpt Output rpt Tips/Tricks Conclusion Questions March 14, 2002Microsoft Access 2000 - Reports Tips & Tricks 6 Report Data Properties Record Source Filter Filter On Order By Order By On

7. rpt Types rpt Controls rpt Events rpt Formats rpt Data rpt Other rpt Output rpt Tips/Tricks Conclusion Questions March 14, 2002Microsoft Access 2000 - Reports Tips & Tricks 7 Other Report Settings Record Locks Date Grouping Menu Bar, Toolbar & Shortcut Menu Bar Help File & Help Context ID Tag Has Module MoveLayout NextRecord PrintSection FormatCount PrintCount HasContinued WillContinue

8. rpt Types rpt Controls rpt Events rpt Formats rpt Data rpt Other rpt Output rpt Tips/Tricks Conclusion Questions March 14, 2002Microsoft Access 2000 - Reports Tips & Tricks 8 Report Output Formats Screen File Text Rich Text Format Print Fax Acrobat Snapshot HTML Word Excel

9. rpt Types rpt Controls rpt Events rpt Formats rpt Data rpt Other rpt Output rpt Tips/Tricks Conclusion Questions March 14, 2002Microsoft Access 2000 - Reports Tips & Tricks 9 Report Tips & Tricks Naming convention for controls/objects Base report on unsorted query - faster Alternate color of rows in long reports Sub-reports & sub-sub reports Sorting & grouping – not in query Immediate IF statements in controls Access as word processor - 22 inches Page borders around reports Height of controls to 0 Graphics in reports Print, preview or cancel

10. rpt Types rpt Controls rpt Events rpt Formats rpt Data rpt Other rpt Output rpt Tips/Tricks Conclusion Questions March 14, 2002Microsoft Access 2000 - Reports Tips & Tricks 10 Conclusion Access reports are very powerful Control almost every aspect Incorporates all data types Outputs to many file types Adhere to naming convention Use reports to generate documents Base reports on stored queries

11. rpt Types rpt Controls rpt Events rpt Formats rpt Data rpt Other rpt Output rpt Tips/Tricks Conclusion Questions March 14, 2002Microsoft Access 2000 - Reports Tips & Tricks 11 Questions Ofer Shimrat Soundoff Computing (858) 484-0400 ofershimrat@compuserve.com Thank You