1. Quality Assurance Program Tutorial – Professional Portfolio

2. Introduction to the Tutorial… 2 This tutorial has been designed to help dental hygienists complete the professional portfolio forms. This tutorial has been designed to help dental hygienists complete the professional portfolio forms. Approximate time to view the presentation is 30 minutes. Approximate time to view the presentation is 30 minutes. It may be helpful to have a hard copy of your portfolio forms that you can make notes on. It may be helpful to have a hard copy of your portfolio forms that you can make notes on. Home Prev. Next End

3. 3 ALL dental hygienists registered in Ontario are required to have a professional portfolio. The Professional Portfolio Forms

4. Content of the Professional Portfolio 4 Home Prev. Next End The portfolio MUST be submitted using the current forms from the CDHO’s Website.

5. Maintaining Your Professional Portfolio Forms on the Computer 5 Home Prev. Next End

6. To maintain the professional portfolio on your computer, you need a word processing program (Microsoft Word, Microsoft Works, Word Pad, etc.). If you are unable to open the file, please contact the CDHO for compatible forms. 1.On the CDHO Website, go to Quality Assurance/Quality Assurance Package. Scroll down the screen until you get to Section E: Professional Portfolio Forms. 2.Click on Professional Portfolio Forms. The ‘File Download’ pop-up screen appears with the option to ‘Open’ for viewing; ‘Save’ for saving the file to your computer; ‘Cancel’ for canceling the operation. 3.Click on ‘Save’ and the ‘Save as’ pop-up screen appears. Save the document in a desired location on your PC (e.g. save as file ‘portfolio.doc’ in folder ‘My Documents’ on drive ‘C’). Maintaining Your Professional Portfolio Forms on the Computer cont’d 6 Home Prev. Next End

7. Downloading Documents from the CDHO Website CDHO Website 1.From the Quality Assurance screen, click on the QA Package button. 2.To open a particular section of the package for viewing or printing, click on the link of the section you want (A to F – see below). Section A:Section A: Members’ Policies and Procedures Manual Section B:Section B: Quality Assurance Program Section C:Section C: Professional Portfolio Guide Section D:Section D: Clinical Self-Assessment Package Section E:Section E: Professional Portfolio Forms Section F:Section F: Guidelines for Continuing Competency Sections A,B,C, D and F are in Adobe pdf format. You can only view or print them. Section E is in Word and rtf format and can be opened in most word processing programs. Note: ‘Adobe Reader’ is required to display and print the ‘Quality Assurance Package’ and any other pdf-formatted documents. If you need to install Adobe Reader on your PC, click here to download it for free. www.cdho.org 7 Home Prev. Next End

8. Professional Portfolio Review Form Include this form with your portfolio submission. Include this form with your portfolio submission. Record the number of pages you are submitting. Record the number of pages you are submitting. Record your CDHO Registration number, your name, and sign your form. Record your CDHO Registration number, your name, and sign your form. 8 Home Prev. Next End

9. 9 Professional Portfolio Review Form Your signature verifies that all the information submitted as part of your professional portfolio is an accurate reflection of your dental hygiene practice and of your Continuing Quality Improvement activities. Make as many copies of Forms 1 to 9 as needed!

10. Forms 1 to 5 Forms 1 to 5 may not change significantly from year to year if your education or practice have not changed. Forms 1 to 5 may not change significantly from year to year if your education or practice have not changed. However, they should be reviewed yearly and updated if need be. However, they should be reviewed yearly and updated if need be. 10 This part of the portfolio should always be current. Home Prev. Next End

11. Your name (as it appears on your CDHO registration certificate). Your name (as it appears on your CDHO registration certificate). Your home address, phone number, e-mail and fax number (if applicable). Your home address, phone number, e-mail and fax number (if applicable). Your business address, phone number, e-mail and fax number (if applicable). Your business address, phone number, e-mail and fax number (if applicable). If you work in more than one practice, include the address for all places of practice. If you work in more than one practice, include the address for all places of practice. Preferred Language: You may maintain your portfolio in English or French. Preferred Language: You may maintain your portfolio in English or French. This information must always be current. 1. Personal Data 11 Home Prev. Next End

12. 12 Home Prev. Next End 1. Personal Data If your Personal Data has not changed, there is no need to update this form every year. Double-click to open the footer box and type in your CDHO registration number.

13. 2. Education Profile Most of the information to complete your Education Profile may be obtained from the most recent version of your employment application resume. Most of the information to complete your Education Profile may be obtained from the most recent version of your employment application resume. 13 Home Prev. Next End

14. 14 Home Prev. Next End 2. Education Profile Start Date (mm/yyyy) Start Date (mm/yyyy) Name of Institution Course/Program Completion Date (mm/yyyy) Completion Date (mm/yyyy) Credential Received Credential Received If your Education Profile has not changed, there is no need to update this form every year. To read the explanation for each column, please click on a colour and read the content in the like-coloured box.

15. 15 Home Prev. Next End Completion Date (mm/yyyy) Course/Program Name of Institution Start Date (mm/yyyy) Start date of the courses/programs you have taken. Give the full name of the school (e.g. George Brown College) List the name of the courses/programs in which you were enrolled, including area of specialisation, if applicable. (e.g. Dental Hygiene) Completion date of the courses/programs you have taken. List degree(s), diploma(s), credits you received for all the courses/programs you have taken. Credential Received

16. 3.a. Employment Profile – Current Practice(s) Describe your current place(s) of practice. Describe your current place(s) of practice. This is a general description of your workplace(s). This is a general description of your workplace(s). Include business name, employer’s name (if applicable). Include business name, employer’s name (if applicable). If self-employed, include the name and address of the business and include owner’s name. If self-employed, include the name and address of the business and include owner’s name. Include all types of practices (e.g. traditional practice, teaching position, mouthguard business). Include all types of practices (e.g. traditional practice, teaching position, mouthguard business). For every practice listed as current, a separate Form 4 is required. 16 Home Prev. Next End

17. 17 Home Prev. Next End 3.a. Employment Profile – Current Practice(s) Written Policies in Place Written Policies in Place Type of Practice # of Days per Week # of Days per Week Job Description/ Terms of Employment Job Description/ Terms of Employment Business Name and Address Business Name and Address Start Date (mm/yyyy) Start Date (mm/yyyy) If your Employment Profile has not changed, there is no need to update this form every year.

18. 18 Home Prev. Next End Start Date (mm/yyyy) Business Name and Address Job Description/ Terms of Employment # of Days per Week Type of Practice Start date for every place of employment/practice listed. List current place of practice. For multiple practices, list your primary practice in the first box, followed by secondary practices in the following boxes. For every place of practice listed, list general terms of formal job description, informal general expectations (e.g. terms of employment and other functions outside your role as a dental hygienist). Number of days worked per week in each practice. Indicate by checking the box(es) what best describes the type of practice. Indicate by checking the box(es) which written policies are in place. Written Policies in Place

19. 3.b. Employment Profile – Previous Practice(s) Begin with your most recent place of (past) employment. Begin with your most recent place of (past) employment. Work backwards in time recording the significant places of employment. Work backwards in time recording the significant places of employment. If you have been absent from the workforce for periods longer than six (6) consecutive months, note the reason(s) for your absence. If you have been absent from the workforce for periods longer than six (6) consecutive months, note the reason(s) for your absence. If you work as a temp, list name of agency OR practices that you have spent significant time in (e.g. over six [6] weeks). If you work as a temp, list name of agency OR practices that you have spent significant time in (e.g. over six [6] weeks). 19 Home Prev. Next End

20. 20 Home Prev. Next End 3.b. Employment Profile – Previous Practice(s) Start Date (mm/yyyy) Start Date (mm/yyyy) End Date (mm/yyyy) End Date (mm/yyyy) Business Name and Address Business Name and Address Job Description/ Terms of Employment Job Description/ Terms of Employment

21. 21 Home Prev. Next End Start Date (mm/yyyy) Start date for every previous place of employment/practice listed. End date for every previous place of employment/practice listed. List previous place of practice. For multiple practices, list your primary previous practice in the first box, followed by secondary previous practices in the following boxes. For every previous place of practice listed, list general terms of formal job description, informal general expectations (e.g. terms of employment and other functions outside your role as a dental hygienist). End Date (mm/yyyy) Business Name and Address Job Description/ Terms of Employment

22. 4.a. A Typical Day in My Dental Hygiene Practice Use a separate Form 4.a for each current practice. Use a separate Form 4.a for each current practice. Forms provided are for clinical, orthodontic and educational practices. Forms provided are for clinical, orthodontic and educational practices. You may create your own report if your practice is different (e.g. sales, administrator, public health). You may create your own report if your practice is different (e.g. sales, administrator, public health). 22 Home Prev. Next End

23. 23 Home Prev. Next End 4.a. A Typical Day in My Dental Hygiene Practice Please remember to identify the practice address. Record-Keeping Procedures Infection Control Protocols Dental Hygiene Services Provided to Include – Assessment, Planning, Implementation and Evaluation Dental Hygiene Services Provided to Include – Assessment, Planning, Implementation and Evaluation Client Age Group or Type Client Age Group or Type Time Allowed for Client Time Allowed for Client Even if your place of employment has not changed, review this form for current practices every year.

24. 24 Home Prev. Next End Time Allowed for Client Length of time set aside for each client group or type. Identify age group or type (e.g. new patient child, recall adult, perio maintenance). Identify age group or type (e.g. new patient child, recall adult, perio maintenance). Tell us what services you provide during this type of client appointment. Tell us what you do to ensure infection control for your client. Do not assume we know what you do. Tell us what you write/chart in your client record. Client Age Group or Type Dental Hygiene Services Provided to Include – Assessment, Planning, Implementation and Evaluation Infection Control Protocols Record-Keeping Procedures

25. 4.b. A Typical Day in My Dental Hygiene Practice (Orthodontic) Use a separate Form 4.b for each current orthodontic practice. Use a separate Form 4.b for each current orthodontic practice. 25 Home Prev. Next End

26. 26 Home Prev. Next End 4.b. A Typical Day in My DH Practice (Orthodontic) Even if your place of employment has not changed, review this form for current practices every year. Please remember to identify the practice address. Record-Keeping Procedures Infection Control Protocols Orthodontic/Dental Hygiene Services Provided Orthodontic/Dental Hygiene Services Provided # of Clients per Day # of Clients per Day

27. 27 Home Prev. Next End # of Clients per Day Number of clients per day for whom you would provide the services listed in Column 2. Identify specific types of services provided (e.g. arch wire changes, bracketing, records). Tell us what you do to ensure infection control for your client. Do not assume we know what you do. Tell us what you write/chart in your client record. Orthodontic/Dental Hygiene Services Provided Infection Control Protocols Record-Keeping Procedures

28. 5. Professional Reading Professional reading helps you keep your knowledge base current. Professional reading helps you keep your knowledge base current. This is a general record of professional reading and does not necessarily relate to your learning goals. This is a general record of professional reading and does not necessarily relate to your learning goals. 28 Home Prev. Next End

29. 29 Home Prev. Next End 5. Professional Reading Professional reading on a routine basis is highly recommended by the College to remain current with dental hygiene theory and practice. These readings may or may not be related to your learning plan on Form 6.

30. CQI Activity Report – Forms 6 to 8 This part of the portfolio must be completed for each year. This part of the portfolio must be completed for each year. Use a new Form 6 every year to record your learning goal(s) for that year. Use a new Form 6 every year to record your learning goal(s) for that year. Keep all CQI activity reports for seven (7) years. Keep all CQI activity reports for seven (7) years. When asked to submit your professional portfolio, the CQI activity reports (Forms 6 to 8) are required for the years requested only. When asked to submit your professional portfolio, the CQI activity reports (Forms 6 to 8) are required for the years requested only. 30 Home Prev. Next End

31. 6. CQI Activity Plan for the Year 20___ This is your Personalized Learning Plan. This is your Personalized Learning Plan. Self-assess your dental hygiene practice yearly. Self-assess your dental hygiene practice yearly. Identify areas of your practice that need enhancement. Identify areas of your practice that need enhancement. Develop learning goals that will enhance your practice. Develop learning goals that will enhance your practice. 31 Home Prev. Next End

32. Self-Assessment Self-assessment is key to establishing your learning goals so you can target your learning to enhance your dental hygiene practice. Self-assessment is key to establishing your learning goals so you can target your learning to enhance your dental hygiene practice. 32 Home Prev. Next End

33. Opportunities to Self-Assess Recording typical day in Professional Portfolio Recording typical day in Professional Portfolio Critical incidents in Dental Hygiene Practice Critical incidents in Dental Hygiene Practice Dialogue with peers Dialogue with peers CDHO Self-Assessment Tool CDHO Self-Assessment Tool 33 Home Prev. Next End

34. 34 Home Prev. Next End 6. CQI Activity Plan for the Year 20___ Did these CQI Activities Address my Learning Goals? Did these CQI Activities Address my Learning Goals? Type(s) of Continuing Quality Improvement Activities I Plan to Use to Achieve this Goal: (check all that apply) Type(s) of Continuing Quality Improvement Activities I Plan to Use to Achieve this Goal: (check all that apply) I am Planning to Improve my Dental Hygiene Practice by … Total number of goals Record year plan is for. CPR is not a learning goal. It is a standard of practice. Indicate on Form 9 that your CPR is current.

35. 35 Home Prev. Next End I am Planning to Improve my Dental Hygiene Practice by…  Write and number your goals.  Use an action word (verb) in your goal statement.  Make sure your goal is specific, measurable, attainable, relevant to your practice and can be completed this year.  Write and number your goals.  Use an action word (verb) in your goal statement.  Make sure your goal is specific, measurable, attainable, relevant to your practice and can be completed this year.  You may select more than one activity to address any one goal.  Decide how your learning will take place.  Where will you get your knowledge?  What resources are available to you?  You may select more than one activity to address any one goal.  Decide how your learning will take place.  Where will you get your knowledge?  What resources are available to you?  Answer this after you have completed the activity.  Has learning taken place?  Was this learning sufficiently high quality?  Did this learning activity improve your knowledge and/or your skills?  Answer this after you have completed the activity.  Has learning taken place?  Was this learning sufficiently high quality?  Did this learning activity improve your knowledge and/or your skills? Type(s) of Continuing Quality Improvement Activities I Plan to Use to Achieve this Goal. (Click all that apply) Did these CQI Activities Address my Learning Goals?

36. 7. CQI Activities Evaluation for Goal #_____ This form reports on your progress towards your goal. This form reports on your progress towards your goal. A separate Form 7 must be completed for each goal. A separate Form 7 must be completed for each goal. 36 Home Prev. Next End

37. 37 Home Prev. Next End 7. CQI Activities Evaluation for Goal #_____ Remember to tell us what goal you are reporting on. Has your dental hygiene practice improved because you achieved this goal? Explain why or why not this may be the case. Use this box to summarize what you have learned from the combined CQI activities you listed in the box above. # of Hrs Type of Activity Presenter or Resources Used * CQI Activity – Course Title/Project – list all CQI Activities pertaining to this goal * CQI Activity – Course Title/Project – list all CQI Activities pertaining to this goal Date (mm/yyyy) Date (mm/yyyy) Learning goals are best achieved when learning comes from multiple sources. Multiple activities should be used to support each learning goal.

38. 38 Home Prev. Next End # of Hours Presenter or Resources Used CQI Activity – Course Title/Project – list all CQI activities pertaining to this goal Date (mm/yyyy) Date activity was completed – for each activity. Enter the title of the activity(ies), title of course(s) and/or project(s) (e.g. title of articles/journals, books, courses/seminars, websites). List presenters. If learning is self-initiated (self-study), you must provide a detailed reference for the activity. A complete bibliography is required for all readings, videos, websites. Continuing education, self-study, professional journals/articles, professional activities, interaction with peers, other… Number of hours it took to complete the activity. Type of Activity

39. This page allows you to list any additional learning activities that you participated in, that did not directly relate to your learning goals but still contributed to your professional growth. Your additional activities will be considered as part of your overall CQI requirements to a maximum of 20%. This section recognizes educational, professional, and benevolant activities that dental hygienists participate in. This page allows you to list any additional learning activities that you participated in, that did not directly relate to your learning goals but still contributed to your professional growth. Your additional activities will be considered as part of your overall CQI requirements to a maximum of 20%. This section recognizes educational, professional, and benevolant activities that dental hygienists participate in. 39 Home Prev. Next End 8. Additional Continuing Quality Improvement (CQI) Activities (Optional)

40. 40 Home Prev. Next End 8. Additional Continuing Quality Improvement (CQI) Activities (Optional) Examples of educational, professional, and benevolant activities: Holding a leadership position as a representative of the CDHO, National or Provincial association Attendance at a dental hygiene conference or symposium Attendance at society meetings and study groups Reading dental hygiene scientific journals Volunteer work in a community oral health project Participating in programs that provide substantial pro bono dental hygiene services to the dentally underserved populations or to persons who reside in areas of critical need within Ontario Acting as a mentor to a colleague who requires mentoring through the New Registrant Mentorship Program or the Quality Assurance Program Receiving mentorship as a requirement of the New Registrant Mentorship Program or the Quality Assurance Program

41. 9. Professional Recognition Level of membership and years of membership in the professional associations to which you belong. Level of membership and years of membership in the professional associations to which you belong. If relevant, please name any professional position you have held, for example: president of a local society or dental hygiene advisor to a community organization. You may also use this space to list your professional awards, published works, research activities, conference presentations, etc. If relevant, please name any professional position you have held, for example: president of a local society or dental hygiene advisor to a community organization. You may also use this space to list your professional awards, published works, research activities, conference presentations, etc. 41 Home Prev. Next End

42. 42 Home Prev. Next End 9. Professional Recognition The College of Dental Hygienists of Ontario recommends that registrants participate in professional associations and their activities. However, the Quality Assurance Program does not require you to be a member of a professional association. - List all professional positions you have held, for example: president of a local society or dental hygiene advisor to a community organization. You may also use this space to list your professional awards, published works, research activities, conference presentations, etc. CPR expiry date has to be recorded here.

43. 43  Continuing Competency Means Making a Commitment to Lifelong Learning  Home Prev. Next End

44. Home Prev. Back End Show 44  Your Professional Portfolio Is a Journal of Your Commitment to Lifelong Learning/ Continuing Competency 