1. WVEIS Discipline Reporting & Management System: A Critical Component of Implementing Expected Behaviors in Safe and Supportive Schools 9/30/13 1

2. The Concept 1.Transform the current discipline Reporting system to a discipline Management system 2.Shift to reporting Incidents, then making referrals of Individuals involved in those incidents 3.Expand information data Collection and Reporting Capabilities to be more useful 2

3. What is an “Incident” An occurrence of inappropriate behavior or behaviors, by one or more individuals, that disrupts the learning environment Can involve one or more persons o One student cheating on a test o Two or more students harassing another student, a teacher, a visitor, … Generally characterized in one of several categories 3

4. What are “Incident” Categories Tardiness and Truancy Skipping class Failure to Obey Rules/Authority Cheating Disrespectful/Inappropriate Conduct Inappropriate Language Legal Concerns Fraud/Forgery Aggressive Conduct Battery Against a Student Illegal Drugs/Substances Possession/Use of … Tobacco Weapons Possession/Use of Dangerous Weapon 4 Increasing Severity

5. Incident Based Reporting 5

6. Step 1: Specify the Incident District/School Date and Time of Day the incident took place Type of Incident overall, what was the nature of the incident? Location the incident took place Number Students and/or Staff Involved 6

7. Step 2: Provide Information for Each Person Involved Identify the Person Discipline Offense—Inappropriate Behaviors Up to three behaviors may be entered The most severe MUST be reported as the PRIMARY Offenses may vary for each person involved School and Community Social Skill Standard Commentary “Just the Facts” 7

8. Step 2: Provide Information for Each Person Involved (Cont’) Motivation Action– what was the response to the offense for this person? This may be different for each person involved List of actions is substantially expanded from the previous policy Duration— If the action is detention/ suspension/ expulsion Commentary “Just the Facts” 8

9. 9 Levels of Access TeachersAdministrators Enter incidents for any for all students Make discipline referrals for all behaviors at all levels of severity Can take actions for only Minimally Disruptive (Level 1) Behaviors Can take actions for all behaviors at all levels of severity Can view reports for only individual students they have referred Can view reports for all students Can view reports for the whole school

10. Step 3: Use the Data— Reports, Charts, Crosstabs Number and/or Average Incidents per Day/Month/Year/etc. Number and/or Average Students per Incident. Incidents and/or Discipline Reports by Problem Behavior Location Time of day Student Staff/Teacher Etc… 10

11. As required in Policy 4373 At a minimum schools shall: analyze school climate/culture data annually make data driven decisions based on analysis of student behaviors implement comprehensive and effective interventions targeting behaviors disruptive to the educational process and place students at higher risk of poor education/health outcomes evaluate school climate/culture improvement and revise as needed 11

12. Demonstration of the System (DMS) WVEIS (DMS) WVEIS 12 Training Tools (Login) TSTDISCT(Password) WVEIS Teacher View (Login) TSTDISCP(Password) WVEIS Principal View

13. Admin Dashboard

14. Teacher Dashboard

15. Bottom of both

16. Filtered Dashboard

17. Drilldown on Grade 8

18. Frequent Referred Details

19. Add a New Incident

20. New Incident (step 2)

21. New Incident (step 3)

22. Incident Summary

23. Parent Letter

24. Search Option You must place a checkmark in the “Select” box in addition to selecting a value from the drop down list in order to search on a category and for a specific value. * If you leave all check boxes un-marked, the search results will return everything you have entered into the system.

25. Search Results Notice the Letter, View, Edit and Delete columns – some options are not available. Teachers cannot Edit or Delete an incident in which action has been taken.

26. Behavior Code Report You can run a report for any/all behavior codes, with/without notes, get the summary data only, sorted in the order of your choice and for any date range.

27. cont.

28. Details

29. Summary

30. West Virginia School Climate Surveys: A Critical Component of Implementing Expected Behaviors in Safe and Supportive Schools 30

31. Safe and Supportive Schools (S3) Grant Program  In 2010 WV was awarded the USED Safe and Supportive Schools grant  Provide grants to support measurement of, and targeted programmatic interventions to improve, “conditions for learning”  Conditions for learning = School Climate  Accomplished through 3 federal priorities 31

32. What is School Climate? School Climate …refers to the quality and character of school life …is based on patterns of students', parents' and school personnel's experience of school life …reflects norms, goals, values, interpersonal relationships, teaching and learning practices, and organizational structures. Source: National School Climate Center www.schoolclimate.org/climate/ 32

33. Proposed Federal Model for School Climate Measurement 33

34. Who is involved in the surveys? Spring 2012  86 schools (includes the 22 S3 intervention schools) Fall 2012  122 schools Fall 2013  164 schools (includes the 22 S3 intervention schools) 34

35. Planning for the Survey 35

36. The Surveys  Four surveys adapted from the California School Climate, Health, and Learning Survey questionnaires  Elementary  Middle/High  Staff  Parent  Use is granted under permissions from the California Department of Education  PDF Print versions available  All surveys are conducted online  Voluntary, anonymous, and confidential 36

37. Sample Login Page 37

38. Initial Planning  Minimum six week survey window Fall 2013 window likely will be October through Mid November Spring 2014 window likely will be March through Early May  Schools must register to participate in the survey Fall 2013 registration will open about September 1  Identify district / school survey coordinators Lead survey planning, scheduling, and administration Seek assistance from the respective TA provider(s) Ensure that surveys are carried out in an appropriate and consistent manner 38

39. Companion Guidance Document 39

40. Student Surveys 40

41. Informed Consent 41 Parental consent is required Generic consent forms are included in the survey guidance document Should be sent to parents at least two weeks prior to the scheduled survey date(s). Schools should document their attempts to notify and provide consent forms to parents. It is extremely important that schools carefully track the return of forms so only students with permission are surveyed

42. Passive Informed Consent Given that participation is voluntary passive parental consent has been deemed appropriate  Parents are provided a written consent form describing:  The nature and content of the survey  The benefits and risks of participation  Their rights and the rights of their children as participants  Parents sign and return forms ONLY IF THEY WITHHOLD CONSENT FOR THEIR CHILD’S PARTICIPATION 42

43. Active Informed Consent Active parental consent may also be used  Parents are provided a written consent form describing:  The nature and content of the survey  The benefits and risks of participation  Their rights and the rights of their children as participants  Parents MUST SIGN AND RETURN FORMS IF THEY GRANT CONSENT FOR THEIR CHILD’S PARTICIPATION 43

44. Census or Sample? It usually is not necessary to conduct a census of all students to obtain reliable data For logistical reasons, schools may choose to survey all students Required sample sizes depend on many complicating factors  Enrollment, margin of error and confidence levels, etc. WVDE Recommendation:  Smaller schools (<= 400 students) survey all students  Larger schools (> 400 students) may consider a sample of students 44

45. Staff Surveys 45

46. Which Staff Should Participate? Should be conducted as a census—that is, all professional and support staff within a school should be provided an opportunity to participate. Staff may fill out the survey online from any computer, either at school or elsewhere. 46

47. Parent Surveys 47

48. Which Parents Should Participate? Getting parents to participate is a much more challenging Schools should make every effort to ensure parents are aware of and have access to the survey. Should be conducted as a census of households —that is, only one response per household which has one or more children at school Need at least 10 completed responses to generate reports 48

49. Making Parents Aware of the Survey Generic parent invitation letter form is included in the survey guidance document Instructions and parent login codes should be distributed by…  Notices sent home with students  Notices posted at the school, on the school webpage, on Edline; in school newsletters  Announcements/handouts distributed at public meetings  Any other way you can think of… 49

50. Survey Products 50

51. WVDE Provides Student Sampling Plan (if needed) Survey Guidance Document One-page school specific instruction sheets for all surveys Periodic survey response rate reports All data analysis and reporting products 51

52. What School Get from Participating Survey summary reports for each survey  Student, Staff, and Parent School Climate Index Score Assistance in using the data to improve school climate conditions 52

53. Survey Summary Reports 53

54. 54 WV School Climate Index

55.  Available only for schools with middle and high school grades each school based on how it compared to all schools combined  Uses (9-point) Scale Scoring whereby scores are assigned to each school based on how it compared to all schools combined  Three levels of scores  Overall school climate conditions  Scores on twenty school climate indicators  Summary data on 56 measures making up the 20 indicators  Asset Based—Higher index scores indicate positive or desirable school climate conditions 55 WV School Climate Index

56. 56 School Climate Index For this school the overall WVSCI is 4.63.

57. Using the Data 57

58. Using the Data Implementation of Expected Behaviors in Safe and Supportive Schools (Policy 4373) Developing and implementing 5-year strategic plans Goal setting for educator evaluation School improvement efforts 58

59. School Climate Survey

60. Thank you Who should you contact regarding the Surveys? Andy Whisman swhisman@access.k12.wv.us Coordinator, Research and Evaluation WVDE Office of Research Building 6, Room 722 304.558.2546 Who should you contact regarding DMS? Justin Boggs jboggs@access.k12.wv.us Coordinator, School Climate WVDE Office of School Improvement Building 6, Room 330 304.558.8830 60