1. MARCH 26, 2014 TASKSTREAM TASKFORCE UPDATE

2. WORKGROUP OUTCOMES Workgroup training summary What the workgroup learned regarding template and workspace creation How to enroll participating areas How to affiliate and provide access for users Tour of Miramar Taskstream Course and program workspaces Alignment and maps Service area workspaces Reports Demo on Taskstream access and data entry Homework: affiliation and access lists

3. TASKSTREAM STRUCTURE Behind the ScenesUser View Action Plan Template Assessment Plan Template Workspace Template Enroll Participating Areas

4. TASKSTREAM STRUCTURE Behind the ScenesUser View Action Plan Template Assessment Plan Template Workspace Template Course Assessment/ Action Plan Template Course Workspace Template Enroll Participating Areas (example BIOL 107) in Course Workspace

5. STEP 1: ASSESSMENT AND ACTION PLAN TEMPLATE CREATION

6. MIRAMAR ASSESSMENT PLAN TEMPLATES

7. CUSTOMIZE PLAN COMPONENTS Customizable mission statement and outcome/measure components

8. CUSTOMIZE FINDINGS COMPONENTS Customizable findings details and recommendation fields

9. MIRAMAR ACTION PLAN TEMPLATES

10. CUSTOMIZE PLAN COMPONENTS Customizable action plan specifics

11. CUSTOMIZE STATUS REPORT Customizable action plan status specifics

12. STEP 2: WORKSPACE CREATION

13. MIRAMAR WORKSPACES

15. WORKSPACE STRUCTURE AND FORMAT Can customize standing requirements of workspace (i.e. mission statement, learning outcomes, curriculum maps)

16. WORKSPACE STRUCTURE AND FORMAT Can customize assessment cycle length, requirements, and plan details

17. ADDITIONAL WORKSPACE FEATURES Can set up review status Can identify due date

18. STEP 3: ENROLL PARTICIPATING AREAS INTO WORKSPACES Participating Area= any level within the hierarchy Example levels: Course Program Service Area Division Workspaces= custom designed spaces that collect assessment data over time  Participating areas are “enrolled” into workspaces

19. Administrative Service Areas Instructional Programs

20. Workspace Participating areas Status Report

21. STEP 5: ACCOUNT CREATION WITH AFFILIATION AND ACCESS Account: basic staff or faculty account with no access to workspaces or reports Affiliation: specific workspace(s) in which the user will be expected to enter information Access: the type and scope of report access and review capabilities

22. AMS ROLES AND ACCESS LEVELS – Miramar Manager Designates AMS Coordinators & their permissions  Dean of PRIE, Library and Technology – AMS Coordinators Can access reports, create workspaces, and create forms in different levels of hierarchy  SLOAC Facilitator, VPs, Deans, Chairs, SLO Liaisons, Service Area Leads – Reviewers and data contributors Enters and reviews outcomes & assessment data  Chairs, SLO Liaisons, Course Leads, Service Area Leads

23. TODAY’S HOMEWORK… ACCOUNT CREATION INFORMATION NameEmailAffiliation(s)Access level(s) Managers Administrative Services Student Services Instructional Support Services Instructional Departments

24. Course workspaces (Including alignment to program and institutional SLOs) Program workspaces (Including alignment to institutional SLOs and curriculum maps) Service area workspaces Reports TOUR OF MIRAMAR TASKSTREAM

25. LEARNING OUTCOMES, ASSESSMENT PLANS, ACTION PLANS AND ALIGNMENT MAPPING OF OUTCOMES COURSE WORKSPACES

26. Course outcomes are recorded and edited

27. Course outcomes can be aligned/ mapped to program and institutional outcomes

28. Assessment plan can include measures, targets, timeline and responsible personnel

29. Findings include assessment results and target achievement

30. Action plan can include findings, actions, timeline, personnel, budget requests and priority

31. Status allows updates on action plan and budget

32. PROGRAM WORKSPACES (INSTRUCTIONAL) LEARNING OUTCOMES, ASSESSMENT PLANS, ACTION PLANS, AND CURRICULUM MAPS

33. Similar structure to course workspace with same components, except…

35. CURRICULUM MAPS Map provides program- wide visual of how courses support program outcomes

36. ADMINISTRATIVE AND STUDENT SUPPORT SERVICE AREAS OUTCOMES, ASSESSMENT PLAN, ACTION PLANS, ACTIVITY MAPS, AND ALIGNMENT MAPPING TO OUTCOMES

37. ADMINISTRATIVE SERVICES Service area learning outcomes and assessment plans

38. STUDENT SUPPORT SERVICES Service area learning outcomes can be mapped to institutional outcomes

39. Activity map can show links between service area activities and institutional outcomes

40. REPORTS COURSE/PROGRAM/AREA REPORTS, WORK STATUS REPORTS AND MIRAMAR AT A GLANCE

41. FOR USERS: SUMMARY ASSESSMENT REPORT BY COURSE Summary of outcomes, measures, and results

42. FOR USERS: DETAILED ASSESSMENT REPORT BY COURSE

43. FOR USERS: SUMMARY ASSESSMENT REPORT BY PROGRAM Summary of outcomes, measures, and results

44. FOR USERS: DETAILED ASSESSMENT REPORT BY PROGRAM

45. SUMMARY REPORT FOR MANAGING WORK STATUS

46. DETAILED REPORT FOR MANAGING WORK STATUS

47. Coordinators can filter by status

48. MIRAMAR AT A GLANCE: STATUS REPORT

49. MIRAMAR AT A GLANCE: MAPPING REPORTS AT INSTITUTIONAL LEVEL Report will show all courses outcomes, programs outcomes and activities mapped to ISLO

50. MIRAMAR AT A GLANCE: MAPPING REPORTS AT PROGRAM LEVEL Report will show all courses outcomes mapped to program outcomes

51. ANALYTICS FOR COLLEGE AS A WHOLE Analytic reports show college- wide results in workspace areas (e.g. course assessment)

52. TODAY’S HOMEWORK… ACCOUNT CREATION INFORMATION NameEmailAffiliation(s)Access level(s) Managers Administrative Services Student Services Instructional Support Services Instructional Departments