1. Welcome to RAIN! Presented by: the folks in RDA with today’s emcee, Melanie Hawkins Date: April 17 2014 Research Administration Information Network

2. RAIN Agenda Introduction Updates & timely information: Special Guest: EdCOMM Research & Academic HR RFDS RGC SPA RATE Special Guest: CFS ORIO SVPR TTBD CRBO CTO USR Q & A RAIN: 4-17-2014 2 Melanie Hawkins

3. Special Guest EdCOMM – Educational Communications 3 RAIN: 4-17-2014

4. Echo360 Use the link below to access live and previously recorded RAIN meetings. RAIN EchoCenter https://echo360ess.ohsu.edu:8443/ess/portal/section/c58e97c7- 22c9-4fea-87c4-7f67596b1126 4 RAIN: 4-17-2014 EdCOMM: Educational Communications Tony Pruitt

5. 5 RAIN: 4-17-2014 Echo360 Training Videos https://echo360ess.ohsu.edu:8443/ess/portal/section/0ec78e21- c5d3-4435-bdf1-3d087709ff97 EdCOMM: Educational Communications Tony Pruitt

6. 6 RAIN: 4-17-2014 Questions? Contact EdCOMM at: edcomm@ohsu.edu 503-494-7722 http://www.ohsu.edu/edcomm/services/index.shtml EdCOMM: Educational Communications Tony Pruitt

7. HR –Research and Academic Human Resources 7 RAIN: 4-17-2014

8. HR: Research & Academic Human Resources Jennifer Crosby-Meurisse 8 RAIN: 4-17-2014 New Performance Evaluation One of two tools to integrate the new OHSU Core Competencies Other tool is a 360 evaluation New performance evaluation launch is April 28 th Who is expected to use the new evaluation? All employees except for faculty and Healthcare employees.

9. HR: Research & Academic Human Resources Jennifer Crosby-Meurisse 9 RAIN: 4-17-2014 New Performance Evaluation What’s different? New name: Performance Planning & Evaluation Tool Evaluation is PDF fillable form vs. Word document Incorporates the new OHSU Core Competencies New performance ratings Intended to be more user friendly than the old form

10. HR: Research & Academic Human Resources Jennifer Crosby-Meurisse 10 RAIN: 4-17-2014 New Performance Evaluation Learn more about its functionalities and process flow at an information session! Open sessions on: April 30 th, 1:30-3pm, in UHS 8B60 May 6 th, 10:30-12pm, in CHH 12181 May 13 th, 10:30-12pm, West Campus, VGTI Conference Room May 29 th, 10-11:30am, in Mac Hall 2201

11. HR: Research & Academic Human Resources Jennifer Crosby-Meurisse 11 RAIN: 4-17-2014

12. HR: Research & Academic Human Resources Jennifer Crosby-Meurisse 12 RAIN: 4-17-2014 New OHSU Core Competencies Each competency features behaviors specific to these five organizational roles when at work: Leading Self Leading Others Leading Leaders Leading the Function Leading the Organization

13. HR: Research & Academic Human Resources Jennifer Crosby-Meurisse 13 RAIN: 4-17-2014 Questions? For more information about the new Core Competencies, take a look at these internal resources: April 10 th Staff News post.Staff News post https://o2.ohsu.edu/corecompetencies.https://o2.ohsu.edu/corecompetencies

14. RFDS –Research Funding and Development Services 14 RAIN: 4-17-2014

15. RFDS: Research Funding & Development Services Volunteers needed for Research Week Katie Wilkes 15 RAIN: 4-17-2014 Volunteers needed for check-in desk, setting up poster sessions, and moderating oral presentation sessions. Go hereGo here to see what shifts are available and to sign up. All volunteers will get a Research Week T-shirt!

16. RFDS: Research Funding & Development Services Three Minute Thesis Competition Katie Wilkes 16 RAIN: 4-17-2014 Cheer on OHSU students as they present their research project in three minutes or less. Wednesday, March 7 at 4 p.m., OHSU Auditorium Students must register to participate by April 21.

17. RFDS : Research Funding & Development Services Research Week Keynotes Monday, May 5, 1 p.m., OHSU Auditorium Gary Gibbons, M.D.Gary Gibbons, M.D., Director of the National Heart, Lung, and Blood Institute at the National Institutes of Health Title: "Charting our Future Together: Setting an Agenda for the NHLBI" Katie Wilkes 17 RAIN: 4-17-2014

18. RFDS : Research Funding & Development Services Research Week Keynotes Tuesday, May 6, 4 p.m., OHSU Auditorium Jeff Lichtman, M.D., Ph.D.Jeff Lichtman, M.D., Ph.D., Jeremy R. Knowles Professor of Molecular and Cellular Biology and the Ramon Y. Cajal Professor of Arts and Sciences at Harvard University Title: "Connectomics: What, Why and How?" Katie Wilkes 18 RAIN: 4-17-2014

19. RFDS : Research Funding & Development Services Research Week Keynotes Wed., May 7, 12 p.m., OHSU Auditorium Jim Austin, Ph.D.Jim Austin, Ph.D., editor of Science Careers, a publication of Science magazine and the American Association for the Advancement of Science Title: "I'm not here on business baby, I'm only here for fun" Katie Wilkes 19 RAIN: 4-17-2014

20. RFDS : Research Funding & Development Services Research Week Keynotes Thursday, May 8, 12 p.m., OHSU Auditorium Chittaranjan Yajnik, M.D.,FRCPChittaranjan Yajnik, M.D.,FRCP, director of the diabetes unit, King Edwards Memorial Hospital & Research Centre in Pune, India Title: “Developmental origins of health and disease research in Pune, India” Katie Wilkes 20 RAIN: 4-17-2014

21. RFDS : Research Funding & Development Services View the full Research Week schedule here.Research Week schedule here We hope to see you there – please help spread the word! Katie Wilkes 21 RAIN: 4-17-2014

22. 22 RAIN: 4-17-2014 Questions? funding@ohsu.edu http://www.ohsu.edu/funding http://www.ohsu.edu/researchnews RFDS : Research Funding & Development Services Katie Wilkes

23. RGC –Research Grants and Contracts RAIN: 4-17-2014 23

24. Updated RGC Website New and revised Frequently Asked Questions (FAQs) and additional updates throughout the website.Frequently Asked Questions 24 RAIN: 4-17-2014 Danny Stockdale RGC : Research Grants & Contracts

25. InfoEd Community Page This will be used as the sole communication center for all things InfoEd. Access the online RATE InfoEd Community Page, Join the Community, and signup for Alerts!InfoEd Community Page 25 RAIN: 4-17-2014 Danny Stockdale RGC : Research Grants & Contracts

26. 26 RAIN: 4-17-2014 Questions? Contact RGC: rgcfaq@ohsu.edu 503-494-7784 http://www.ohsu.edu/xd/research/administration/research-grants- contracts/ Danny Stockdale RGC : Research Grants & Contracts

27. SPA – Sponsored Projects Administration 27 RAIN: 4-17-2014

28. SPA: Sponsored Projects Administration Uniform Guidance 2 CFR 2002 CFR 200 Effective 12/26/2014 A Few Potential Changes: Direct Charging of Administrative Costs Voluntary Cost Sharing cannot be used as a factor during merit review unless required in FOA. Direct Charging of Temporary Dependent Care Costs Nancy Duncan 28 RAIN: 4-17-2014

29. SPA: Sponsored Projects Administration Uniform Guidance 200.415 Required Certifications (FFR and Invoices) “By signing this report……..I am aware that any false, fictitious, or fraudulent information or the omission of any material fact, may subject me to criminal, civil or administrative penalties for fraud, false statements, false claims or otherwise.” Nancy Duncan 29 RAIN: 4-17-2014

30. SPA: Sponsored Projects Administration Effort Reminder Forms were due to SPA April 15. Currently: 29 Pending LD adjustments awaiting certified effort statements 8 ECS awaiting LD adjustments Nancy Duncan 30 RAIN: 4-17-2014

31. SPA: Sponsored Projects Administration Oracle Grants Accounting (OGA) New OGA Project Status –Archived & IM Purged OGA Survey Monkey –Goal for survey is May/June 2014 –Email ‘SPA OGA Help’ with suggestions for improvement or questions for the survey! Nancy Duncan 31 RAIN: 4-17-2014

32. SPA: Sponsored Projects Administration SPA Staffing Change Please welcome our new Subrecipient Monitor! Fadi Opgenorth Starting May 19 th Nancy Duncan 32 RAIN: 4-17-2014

33. 33 Questions? Contact SPA 494-0355 spaweb@ohsu.edu SPA: Sponsored Projects Administration Nancy Duncan RAIN: 4-17-2014

34. Special Guest CFS – Central Financial Services, Central Disbursements 34 RAIN: 4-17-2014

35. CFS: Central Financial Services, Central Disbursements Introducing… Research Subjects Reloadable Debit Cards! - for FY15 RAIN: 4-17-2014 35 Mary Justice

36. CFS: Central Financial Services, Central Disbursements University Benefits Reduction in Costs – Time Savings Increased Subject Retention Increased Controls –Accurate 1099 reporting –Reduction in risks RAIN: 4-17-2014 36 Mary Justice

37. Research Subject Benefits Card holder access to funds include: -Bank Withdrawals, PIN Based Transactions, ATM Access Worldwide acceptance of the card No bank account required 24/7 customer service 37 RAIN: 4-17-2014 CFS: Central Financial Services, Central Disbursements Mary Justice

38. Research Staff Benefits Time Saver -Ability to make payments quicker using preloaded payment schedule or pay by visit. -Unique Travel Tool automatically calculates mileage and correct reimbursement rate. Continued… 38 RAIN: 4-17-2014 CFS: Central Financial Services, Central Disbursements Mary Justice

39. 39 RAIN: 4-17-2014 More Research Staff Benefits Tracking -Payments by ‘Study’ reports - reports all transactions related to a specific study or grant account. Happier Subjects -No more waiting for a check to be cut! CFS: Central Financial Services, Central Disbursements Mary Justice

40. Questions? Contact: Mary Justice justicem@ohsu.edu 503-494-4714 RAIN: 4-17-2014 40 CFS: Central Financial Services, Central Disbursements Mary Justice

41. RATE – Research Administration Training and Education 41 RAIN: 4-17-2014

42. RATE: Research Administration Training & Education Margaret Gardner 42 RAIN: 4-17-2014 Featured Courses Training Grants & Fellowships Pre-Award Focus: Federal Budget Basics Post-Award Focus: Federal Grant Management Click here for details, dates & times, and enrollment links.here

43. RATE: Research Administration Training & Education Margaret Gardner 43 RAIN: 4-17-2014 Reminder: RATE Community Site  Sign up for Alerts  Participate in Discussions  You already have a profile! Explore the RATE Community site here.here

44. ORIO –OHSU Research Integrity Office RAIN: 4-17-2014 44

45. ORIO IRB: Institutional Review Board eIRB Upgrade: eIRB7 Upgrade Process Has Begun 10 years since the last eIRB iteration. Current system served us well but is outdated. eIRB7 incorporates ongoing process improvement efforts, supports toolkit documents that meet current criteria for regulatory review and approval. David Holmgren 45 RAIN: 4-17-2014

46. What does eIRB7 mean for all of us? Follows our recent IRQ Chop rollout in the mission to eliminate unnecessary, duplicative items Reliance on complete and accurate protocols and other study documents. Simpler application process. Streamlined, clearer regulatory documentation. 46 RAIN: 4-17-2014 ORIO IRB: Institutional Review Board David Holmgren

47. When will eIRB7 go live? Tentatively 2015. How can you help? We will look to you, the research community, for feedback: To get your involvement, answer your questions, address your concerns. To enlist your help in testing the system. Please stay tuned for more details to come. 47 RAIN: 4-17-2014 ORIO IRB: Institutional Review Board David Holmgren

48. IRB Brown Bag Sessions Identifiability Thursday April 24 th 11:30 a.m. to 12:30 p.m. in UHS 8B60 IRB ensures compliance in determining how covered entities may use/disclose protected health information (PHI). Come learn what is required when using PHI in research. 48 RAIN 4-17-2014 ORIO IRB: Institutional Review Board David Holmgren

49. IRB Classroom Training 11:30 to12:30 p.m. in CHH 3178 Introduction to IRB Review Join us May 1st or June 5th. Details for IRB Training Online 49 RAIN 4-17-2014 ORIO IRB: Institutional Review Board David Holmgren

50. ORIO: OHSU Research Integrity Office Integrity Booster Completion Impact on Cognos-Researcher Snapshot Reminder: all employees, students and volunteers are required to complete the newest Integrity Booster. If a researcher has not yet completed the current Integrity Booster, the field for Integrity Booster completion date in Cognos will be blank. David Holmgren 50 RAIN: 4-17-2014

51. ORIO: OHSU Research Integrity Office Integrity Booster Completion Impact on Grants Will not be held up for completion of current Booster CoI regulations require completed booster after 8/24/12 How do you find the last completion date? –Researchers can view their own historical records by clicking Integrity Booster course title in Big Brain, then clicking “view historical records”. –Contact the Integrity Office for assistance. David Holmgren 51 RAIN: 4-17-2014

52. 52 Questions? David Holmgren holmgred@ohsu.edu 503-494-7887 www.ohsu.edu/researchintegrity RAIN 4-17-2014 ORIO: OHSU Research Integrity Office

53. Wrap Up Q & A Next RAIN Meeting: May 15, 2014, 9:30 – 11:00am Send agenda item requests to: rain@ohsu.edurain@ohsu.edu Or use the RAIN Feedback FormRAIN Feedback Form Everyone RAIN: 4-17-2014 53