1. FDOT’s Web Interface Presented by: Paul Herring Florida DOT, Estimates Office paul.herring@dot.state.fl.us

3. Outline What is FDOT’s Web Interface? Why did we need an Interface? Benefits of the Interface Steps in loading data User Roles Demonstration

4. A simple application that allows designers to:A simple application that allows designers to: –easily input pay items and quantities into the PES Oracle database –generate a variety of reports …without using TRNS*PORT PES software!!! What is FDOT’s Web Interface?

5. Why did FDOT need an Interface? Accessibility Confidentiality Large number of users Training

6. Why did FDOT need an Interface? Accessibility for external users had to be considered.Accessibility for external users had to be considered. –Web Interface is an internet application, accessed through FDOT website. –Accessible to users with proper authority and adequate roles.

7. Why did FDOT need an Interface? ConfidentialityConfidentiality only Estimates staff are allowed access to estimates. –For legal reasons, only Estimates staff are allowed access to estimates. –PES/CES software would not provide this security.

8. Why did FDOT need an Interface? Large Number of UsersLarge Number of Users – –Approximately 800 consultant designers working outside FDOT. –High turnover rate for external users. –Training would be an ongoing issue.

9. Why did FDOT need an Interface? TrainingTraining –PES would have required an estimated 12 – 16 hours of hands-on training: –Most of FDOT’s training facilities accommodate a maximum of 12-14 students. –For 800 students, approx. 125 days of training would be required statewide.

10. Benefits of FDOT Web Interface Training time reduced:Training time reduced: –Auditorium-style training was accomplished in 2 hour sessions, with up to 150 students each; –Estimated $68,000 savings; –Material cost was reduced considerably. SecuritySecurity Intuitive, user-friendlyIntuitive, user-friendly –Windows features – buttons, check boxes, drop-down lists, etc.

11.  Our users LIKE IT !!!! Benefits of FDOT Web Interface  User problems are virtually non-existent!!

12. 7 Simple Steps in Loading Data: Step 1 - Transfer Project Data from FM (Financial Management System) to TP PES.Step 1 - Transfer Project Data from FM (Financial Management System) to TP PES. Step 2 - Set Control/Pass control to Designer.Step 2 - Set Control/Pass control to Designer. Step 3 - Designer locates project in project menu in Designer Interface.Step 3 - Designer locates project in project menu in Designer Interface.

13. Step 4 – Customizes categories to project.Step 4 – Customizes categories to project. Step 5 – Loads limited category header information.*Step 5 – Loads limited category header information.* 7 Simple Steps in Loading Data:

14. Step 6Step 6 – Load Items & Quantities: –Validation is made with Master Pay Item List on items the designer is attempting to load. –Comparison is made with the Letting Date and the date an item is to be valid or obsolete. –Immediate feedback if problem with item above. 7 Simple Steps in Loading Data:

15. Step 7 – Summary of Items & Quantities, 1 step process, then options to:Step 7 – Summary of Items & Quantities, 1 step process, then options to: –View on Screen –Save to File –Transfer to CADD File 7 Simple Steps in Loading Data:

16. Access to Web Interface Controlled by District and Central Coordinators Options available are directly related to a user’s function or role.

17. User Roles Florida has approx. 65 roles for PES and CES For today’s demo, we will look at – Designer, Public and Estimator roles

18. User Roles DesignerDesigner –Designer Interface –Project Edit Report –Master Pay Item List –Summary of Pay Items ProjectProject ProposalProposal –Pay Item Average Unit Cost –Bridge History Report

19. Public –Same access as Designer, but READ ONLY –Essentially a Reviewer role Estimator –Same access as Designer and Public, AND reports to assist in the preparation of estimates –Reports to aid in post-bid evaluations (customized for FDOT) User Roles

20. Let’s Get Started!!

21. Web Address: http://www3.dot.state.fl.us/trnsport2/

22. Login Screen Enter User IDEnter Password

23. Web Interface Menu

24. Select View/Update Control Group

25. Select Process Deletes Check Unwanted Categories

26. Select Update

27. Select Bridge TypeSelect Update CategoryCode WidthCode Length 010175

29. Pay Item Coding

30. Click Process Items

31. Update Items and Quantities Resubmit Items

32. Select Return To Category

33. Click Copy Selected Category Click Add Category

35. ? Select Update

36. Enter Bridge ID Select Update Category

37. Check UPD/DEL Items Select Process Updates/Deletes 700

38. Click Return To Project

39. Select Update

40. Update Stations Click Update Category

41. Click Add New Items

42. Enter Quantity Enter Item #’s Select Process Items

43. Select Return to Category

44. Select Items

45. Enter Quantity Enter Item #’s Select Process Items

46. Select Return To Category

47. Click To Minimize

49. Enter Project Number

50. Summary

51. Revision: Add Signalization Category Now we need to make a change… Go back to the Interface…

52. Select Add Category

53. Select TypeClick 05 Signalization Select Add Category

54. Select Enter Items

55. Enter Quantity Enter Item #’s Select Process Items

56. Select Return To Category

57. Select Return To Project

58. Select Items

59. Select Add New Items

60. Select Process Items Enter Quantity Enter Item #’sEnter Alt. Code

61. Select Return To Category

62. Select Return To Project List

63. Click to Minimize

68. Click SubmitEnter Financial Project

70. Questions?