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MIS/FMS Implementation in ICAR Implementation of Management Information System (MIS) including Financial Management System (FMS) in ICAR (NAIP Funded Project) User Acceptance Testing – Projects MIS
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MIS/FMS Implementation in ICAR 2 2 ICAR Kickoff | Feb ‘12ICAR Kickoff | Feb ‘12 Agenda Today Projects Solution Overview Status Report Creation & Approval RPPI Creation Enter Project Items Capturing Work-plan Activities & Details Enter Budget and Project Item Details RPPI Checklist RPPI Approval & PME Cell Appraisal RPPII Creation RPPII Approval and Rating/Evaluation RPPIII Creation RPPIII Approval and Rating/Evaluation RPPIV Creation and Approval Reports
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MIS/FMS Implementation in ICAR ICAR Projects Solution Overview (Oracle Framework) As per the latest guidelines issued by ICAR in 2012, the old RPF Formats have been replaced by new RPP Performa's, along with new appraisal and evaluation documents. This solution is based on the latest guidelines.
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MIS/FMS Implementation in ICAR RPP-II Creation of RPPIII Capturing RPPIII particulars and capturing RPPIII Checklist Team and Final Project Evaluation by PI Final Project Evaluation by Evaluation Committee Project Rating by JD(R)/Director System Supported RPPIII Approval Process Creation of RPPIV RPPIV Project Items System Supported RPPIV Approval Process Creation of Status Report Capturing Particulars like Project Title, Team Information, Project Items etc. System Supported Status Report Approval Process Creation of RPPI Capturing RPPI Project Items, Team Member Contribution Project Activity and Objective Details Budgetary Information along with project wise equipment list RPPI Checklist and Project Appraisal by PME Cell System Supported RPPI Approval Process Creation of RPPII Capturing RPPII Project Items Capturing Project Progress through various integrated transactions Project and Team Rating by PI Project Rating by HoD and JD(R)/Director RPP-I 2 2 3 3 4 4 ICAR Projects Solution Overview Status Report 1 1 RPP-III & RPP-IV
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MIS/FMS Implementation in ICAR Projects – Solution Flow in System Status Report RPP-I RPP-II RPP-III RPP-IV RPPI Checklist PME Cell Appraisal Team Rating by PI Project Rating by PI Rating by HoD Rating by Director RPPIII Checklist Team Rating by PI Project Evaluation by PI Project Evaluation by Eval. Com. Rating by Director RPPI Checklist PME Cell Appraisal Team Rating by PI Project Rating by PI Rating by HoD Rating by Director
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MIS/FMS Implementation in ICAR Status Report Creation and Approval Create new Status Report from Template Enter Project Header details like Division, Project Title etc. Enter Project Items Enter Team Member Information Submit Status Report for Review and Approval SR Approved Approved
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MIS/FMS Implementation in ICAR 1. Logging into Oracle Application
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MIS/FMS Implementation in ICAR 1. Logging into Oracle Application These are the various forms which would be used in Projects MIS These are the notifications for the user These are the responsibilities for the user
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MIS/FMS Implementation in ICAR 2.1 New Status Report Creation
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MIS/FMS Implementation in ICAR 2.1 New Status Report Creation For new Status Report Creation, click here
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MIS/FMS Implementation in ICAR 2.1 New Status Report Creation
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MIS/FMS Implementation in ICAR 2.1 New Status Report Creation
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MIS/FMS Implementation in ICAR 2.1 New Status Report Creation
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MIS/FMS Implementation in ICAR 2.1 New Status Report Creation
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MIS/FMS Implementation in ICAR Document Numbering Logic The document numbering would be automatic and numeric; and would be generated from the system. For example, if the Document Number is 55210130017: The first three digits represent the institute. Here 552 is for IASRI. The fourth digit represents the document type. 0 is for SR, 1 for RPPI, 2 for RPPII, 3 for RPPIII and 4 for RPPIV The fifth digit represents the document sub-type. For RPPI, 0 is for institute funded, 1 is for Amendment etc. The sixth and seventh digit represent the year in which the document was created. So 13 means it was created during the period April 2012-March 2013. The last four digits are a running sequence and start with the number 0001. So here this is the 17th Institute Funded RPPI created in the period April 2012-March 2013 in IASRI.
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MIS/FMS Implementation in ICAR 2.2 Status Report Completion – Project Header
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MIS/FMS Implementation in ICAR 2.2 Status Report Completion – Team Info.
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MIS/FMS Implementation in ICAR 2.2 Status Report Completion – Project Items
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MIS/FMS Implementation in ICAR 2.2 Status Report Completion – External Member Info.
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MIS/FMS Implementation in ICAR 2.3 Team Member Approval
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MIS/FMS Implementation in ICAR 2.3 Team Member Approval save the communication ONLY after filling all the data
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MIS/FMS Implementation in ICAR 2.3 Team Member Approval Co-PI Login Co-PI would review the report and click here to grant his/her approval
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MIS/FMS Implementation in ICAR 2.3 Status Report Approval Click here to start approval process
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MIS/FMS Implementation in ICAR 2.3 Status Report Approval Notification for Approval HoD Login
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MIS/FMS Implementation in ICAR 2.3 Status Report Approval HoD can click on “View Project Form” link to Open the Project Details Form for that particular document. Overall Comments Approve Reject HoD Login
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MIS/FMS Implementation in ICAR Projects – Solution Flow in System Status Report RPP-I RPP-II RPP-III RPP-IV RPPI Checklist PME Cell Appraisal Team Rating by PI Project Rating by PI Rating by HoD Rating by Director RPPIII Checklist Team Rating by PI Project Evaluation by PI Project Evaluation by Eval. Com. Rating by Director
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MIS/FMS Implementation in ICAR RPPI Creation and Approval SR Approved Create RPP-I Project Budget Workplan/Project Activity details PME Appraisal Report RPP-I Approved Approved RPP-I Format Send RPP-I for Review RPPI Checklist Project Item Details RPP-I Items Team Information (Time Spent and Work Components assigned)
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MIS/FMS Implementation in ICAR 3.1 RPPI Creation
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MIS/FMS Implementation in ICAR 3.1 RPPI Creation
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MIS/FMS Implementation in ICAR 3.1 RPPI Creation
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MIS/FMS Implementation in ICAR 3.2 RPPI Completion – Project Header
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MIS/FMS Implementation in ICAR 3.2 RPPI Completion – Project Items
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MIS/FMS Implementation in ICAR 3.2 RPPI Completion – Individual time spent and work components
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MIS/FMS Implementation in ICAR 3.2 RPPI Completion – Creation of Project Click on Project Code. A pop would be displayed as shown below. Then click on OK to create project
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MIS/FMS Implementation in ICAR 3.2 RPPI Completion – Creation of Project Click on Project field. Project would automatically get attached to the document
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MIS/FMS Implementation in ICAR RPPI Creation and Approval SR Approved Create RPP-I Workplan/Project Activity details PME Appraisal Report RPP-I Approved Approved RPP-I Format Send RPP-I for Review Project Budget RPPI Checklist Project Item Details RPP-I Items Team Information (Time Spent and Work Components assigned)
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MIS/FMS Implementation in ICAR 3.2 RPPI Completion – Enter Workplan Information
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MIS/FMS Implementation in ICAR 3.2 RPPI Completion – Enter Workplan Information Click on the project
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MIS/FMS Implementation in ICAR 3.2 RPPI Completion – Enter Workplan Information Click here to create objectives and activities
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MIS/FMS Implementation in ICAR Guidelines for Creating Objectives and Activities Year 1 Objective 1 Activity 1 Activity 2 Activity 3 Objective 2 Activity 1 Activity 2 Year 2 Outline Level 1Outline Level 2Outline Level 3
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MIS/FMS Implementation in ICAR 3.21 RPPI Completion – Create Objectives and Activities for an year
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MIS/FMS Implementation in ICAR 3.22 RPPI Completion – Enter Output Monitorable Targets
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MIS/FMS Implementation in ICAR 3.22 RPPI Completion – Associate OMT with Activity
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MIS/FMS Implementation in ICAR 3.23 RPPI Completion – Copy Information for other years
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MIS/FMS Implementation in ICAR 3.23 RPPI Completion – Publish Workplan
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MIS/FMS Implementation in ICAR RPPI Creation and Approval SR Approved Create RPP-I Workplan/Project Activity details PME Appraisal Report RPP-I Approved Approved RPP-I Format Send RPP-I for Review Project Budget RPPI Checklist Project Item Details RPP-I Items Team Information (Time Spent and Work Components assigned)
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MIS/FMS Implementation in ICAR 3.3 RPPI Completion – Enter Budgetary Information Click here
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MIS/FMS Implementation in ICAR 3.3 RPPI Completion – Enter Budgetary Information
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MIS/FMS Implementation in ICAR 3.3 RPPI Completion – Enter Budgetary Information Click on budget lines
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MIS/FMS Implementation in ICAR 3.3 RPPI Completion – Enter Budgetary Information
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MIS/FMS Implementation in ICAR 3.3 RPPI Completion – Enter Budgetary Information
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MIS/FMS Implementation in ICAR 3.3 RPPI Completion – Enter Budgetary Information
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MIS/FMS Implementation in ICAR 3.3 RPPI Completion – Enter Budgetary Information Submit and Baseline Budget
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MIS/FMS Implementation in ICAR 3.3 RPPI Completion – Enter Project Item Details Click here to enter item details
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MIS/FMS Implementation in ICAR 3.3 RPPI Completion – Enter Project Item Details Click on create
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MIS/FMS Implementation in ICAR 3.3 RPPI Completion – Enter Project Item Details
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MIS/FMS Implementation in ICAR 3.3 RPPI Completion – Enter Project Item Details
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MIS/FMS Implementation in ICAR RPPI Creation and Approval SR Approved Create RPP-I Project Budget Workplan/Project Activity details PME Appraisal Report RPP-I Approved Approved RPP-I Format Send RPP-I for Review RPPI Checklist Project Item Details RPP-I Items Team Information (Time Spent and Work Components assigned)
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MIS/FMS Implementation in ICAR 3.4 RPPI Checklist
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MIS/FMS Implementation in ICAR 3.4 RPPI Checklist
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MIS/FMS Implementation in ICAR RPPI Creation and Approval SR Approved Create RPP-I RPP-I Items Project Code Project Number Workplan/Project Activity details PME Appraisal Report RPP-I Approved Approved RPP-I Format Send RPP-I for Review Project Budget RPPI Checklist Project Item Details
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MIS/FMS Implementation in ICAR 3.5 Team Member Approval – Same as in Status Report
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MIS/FMS Implementation in ICAR 3.5 RPPI Approval PI clicks here to begin RPPI approval
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MIS/FMS Implementation in ICAR 3.5 RPPI Approval HoD Login
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MIS/FMS Implementation in ICAR 3.5 RPPI Approval PME Login
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MIS/FMS Implementation in ICAR 3.5 RPPI Approval PME would click on this link for RPPI Appraisal PME Login
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MIS/FMS Implementation in ICAR 3.5 RPPI Approval For appraisal, PME would halt the approval process by clicking here PME Login
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MIS/FMS Implementation in ICAR 3.5 PME Appraisal PME Login
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MIS/FMS Implementation in ICAR 3.5 RPPI Approval PME will click here to reinitiate approval PME Login
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MIS/FMS Implementation in ICAR 3.5 RPPI Approval Director would approve JD(R)/Director Login
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MIS/FMS Implementation in ICAR RPPI – Automatic Update of Code with PME Code RPPI is approved Open RPPI
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MIS/FMS Implementation in ICAR RPPI – Automatic Update of Code with PME Code
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MIS/FMS Implementation in ICAR RPPI – Automatic Update of Code with PME Code
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MIS/FMS Implementation in ICAR RPPI – Automatic Update of Code with PME Code
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MIS/FMS Implementation in ICAR Projects – Solution Flow in System Status Report RPP-I RPP-II RPP-III RPP-IV RPPI Checklist PME Cell Appraisal Team Rating by PI Project Rating by PI Rating by HoD Rating by Director RPPIII Checklist Team Rating by PI Project Evaluation by PI Project Evaluation by Eval. Com. Rating by Director
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MIS/FMS Implementation in ICAR RPPII Creation and Approval RPP-I Approved Preparation of RPP-II Update info. regarding workplan activities of PI and Co-PI Transactions against Project Budget RPP-II Format Send RPP-II for Review RPP-II Approved Approved Rating by HoD Comments of IRC Rating by Director RPP-II Items Project and Member Evaluation by PI
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MIS/FMS Implementation in ICAR 4.1 RPPII Creation – same as for RPPI
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MIS/FMS Implementation in ICAR 4.2 RPPII Completion – Project Items (same as RPPI)
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MIS/FMS Implementation in ICAR RPPII Creation and Approval RPP-I Approved Preparation of RPP-II Update info. regarding workplan activities of PI and Co-PI Transactions against Project Budget RPP-II Format Send RPP-II for Review RPP-II Approved Approved Rating by HoD Comments of IRC Rating by Director RPP-II Items Project and Member Evaluation by PI
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MIS/FMS Implementation in ICAR 4.2 RPPII Completion – Updating Workplan Click here
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MIS/FMS Implementation in ICAR 4.2 RPPII Completion – Updating Workplan Click here (pencil) to update task information
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MIS/FMS Implementation in ICAR 4.2 RPPII Completion – Updating Workplan Enter % achieved and click on submit button
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MIS/FMS Implementation in ICAR 4.2 RPPII Completion – Updating Workplan
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MIS/FMS Implementation in ICAR RPPII Creation and Approval RPP-I Approved Preparation of RPP-II Update info. regarding workplan activities of PI and Co-PI Transactions against Project Budget RPP-II Format Send RPP-II for Review RPP-II Approved Approved Rating by HoD Comments of IRC Rating by Director RPP-II Items Project and Member Evaluation by PI
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MIS/FMS Implementation in ICAR 4.2 RPPII Completion – Project Rating by PI
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MIS/FMS Implementation in ICAR 4.2 RPPII Completion – Team Rating by PI
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MIS/FMS Implementation in ICAR 4.2 RPPII Completion – Team Member Approval
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MIS/FMS Implementation in ICAR RPPII Creation and Approval RPP-I Approved Preparation of RPP-II Update info. regarding workplan activities of PI and Co-PI Transactions against Project Budget RPP-II Format Send RPP-II for Review RPP-II Approved Approved Rating by HoD Comments of IRC Rating by Director RPP-II Items Project and Member Evaluation by PI
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MIS/FMS Implementation in ICAR 4.3 RPPII Approval (same as SR and RPPI) Click here to initiate approval
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MIS/FMS Implementation in ICAR 4.3 RPPII Approval – Rating by HoD HoD Login
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MIS/FMS Implementation in ICAR 4.3 RPPII Approval – Comments of IRC PME Login
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MIS/FMS Implementation in ICAR 4.3 RPPII Approval – Rating by Director JD(R)/Director Login
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MIS/FMS Implementation in ICAR Projects – Solution Flow in System Status Report RPP-I RPP-II RPP-III RPP-IV RPPI Checklist PME Cell Appraisal Team Rating by PI Project Rating by PI Rating by HoD Rating by Director RPPIII Checklist Team Rating by PI Project Evaluation by PI Project Evaluation by Eval. Com. Rating by Director
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MIS/FMS Implementation in ICAR RPP-II Approved Preparation of RPP-III Update final info. regarding workplan and output monitorable targets RPP-III Format Send RPP-III for Review RPP-III Approved Approved Project Evaluation by Eval. Committee Rating by Director RPP-III Project Items Team Rating by PI Project Evaluation by PI RPPIII Creation and Approval RPP-III Checklist
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MIS/FMS Implementation in ICAR 5.1 RPPIII Creation (same as RPPI, RPPII)
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MIS/FMS Implementation in ICAR 5.2 RPPIII Completion – Project Items same as RPPI RPPII
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MIS/FMS Implementation in ICAR RPP-II Approved Preparation of RPP-III Update final info. regarding workplan and output monitorable targets RPP-III Format Send RPP-III for Review RPP-III Approved Approved Project Evaluation by Eval. Committee Rating by Director RPP-III Project Items Team Rating by PI Project Evaluation by PI RPPIII Creation and Approval RPP-III Checklist
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MIS/FMS Implementation in ICAR 5.2 RPPIII Completion – Activity Information same as RPPII
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MIS/FMS Implementation in ICAR 5.2 RPPIII Completion – Update Output Monitorable Targets click on update
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MIS/FMS Implementation in ICAR 5.2 RPPIII Completion – Update Output Monitorable Targets Enter all the necessary details including the actual output achieved
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MIS/FMS Implementation in ICAR 5.2 RPPIII Completion – Publish Workplan (same as RPPII RPPIII)
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MIS/FMS Implementation in ICAR RPP-II Approved Preparation of RPP-III Update final info. regarding workplan and output monitorable targets RPP-III Format Send RPP-III for Review RPP-III Approved Approved Project Evaluation by Eval. Committee Rating by Director RPP-III Project Items Team Rating by PI Project Evaluation by PI RPPIII Creation and Approval RPP-III Checklist
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MIS/FMS Implementation in ICAR 5.2 RPPIII Completion – RPPIII Checklist
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MIS/FMS Implementation in ICAR RPP-II Approved Preparation of RPP-III Update final info. regarding workplan and output monitorable targets RPP-III Format Send RPP-III for Review RPP-III Approved Approved Project Evaluation by Eval. Committee Rating by Director RPP-III Project Items Team Rating by PI Project Evaluation by PI RPPIII Creation and Approval RPP-III Checklist
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MIS/FMS Implementation in ICAR 5.2 RPPIII Completion – Project Evaluation by PI
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MIS/FMS Implementation in ICAR 5.2 RPPIII Completion – Team Rating
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MIS/FMS Implementation in ICAR RPP-II Approved Preparation of RPP-III Update final info. regarding workplan and output monitorable targets RPP-III Format Send RPP-III for Review RPP-III Approved Approved Project Evaluation by Eval. Committee Rating by Director RPP-III Project Items Team Rating by PI Project Evaluation by PI RPPIII Creation and Approval RPP-III Checklist
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MIS/FMS Implementation in ICAR 5.3 RPPIII Approval – Team Member Approval (same as RPPI RPPII)
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MIS/FMS Implementation in ICAR 5.3 RPPIII Approval – same as RPPI RPPII click here to initiate approval
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MIS/FMS Implementation in ICAR 5.3 RPPIII Approval – Project Evaluation by Evaluation Committee PME Login
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MIS/FMS Implementation in ICAR 5.3 RPPIII Approval – Observations of PME Cell
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MIS/FMS Implementation in ICAR 5.3 RPPIII Approval – Project Rating by Director JD(R)/Director Login
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MIS/FMS Implementation in ICAR Projects – Solution Flow in System Status Report RPP-I RPP-II RPP-III RPP-IV RPPI Checklist PME Cell Appraisal Team Rating by PI Project Rating by PI Rating by HoD Rating by Director RPPIII Checklist Team Rating by PI Project Evaluation by PI Project Evaluation by Eval. Com. Rating by Director
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MIS/FMS Implementation in ICAR RPPIV Creation and Approval Create new RPPIV Enter Project Items and Efforts Made Submit RPPIV for Review and Approval RPPIV Approved Approved
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MIS/FMS Implementation in ICAR 5.1 RPPIV Creation Same as RPPI RPPII and RPPIII
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MIS/FMS Implementation in ICAR 5.2 RPPIV Completion – Project Items same as RPPI RPPII RPPIII
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MIS/FMS Implementation in ICAR 5.2 RPPIV Completion – Efforts Made (only for RPPIV)
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MIS/FMS Implementation in ICAR 5.2 RPPIV Completion – Efforts Made (only for RPPIV)
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MIS/FMS Implementation in ICAR Projects – Solution Flow in System Status Report RPP-I RPP-II RPP-III RPP-IV RPPI Checklist PME Cell Appraisal Team Rating by PI Project Rating by PI Rating by HoD Rating by Director RPPIII Checklist Team Rating by PI Project Evaluation by PI Project Evaluation by Eval. Com. Rating by Director
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MIS/FMS Implementation in ICAR 6.1 Multiple Institute Project Collaborating Institute(s) Project gets created Lead Institute Project gets created PI creates RPP-I PI captures workplan activities PI enters collaborating institute budget details PI enters overall project budget and lead institute budget details
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MIS/FMS Implementation in ICAR 6.2 RPPI Amendment – Create a new document like RPPII RPPIII
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MIS/FMS Implementation in ICAR 6.2 RPPI Amendment – Make the desired changes Project extended till 2017
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MIS/FMS Implementation in ICAR 6.2 RPPI Amendment – run ICAR Project Update Program Pass RPPI Amendment No. as parameter
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MIS/FMS Implementation in ICAR 6.3 Project Abeyance – PME Login click here A Project can be terminated/put into abeyance only by the PME Cell. If a project is put into Abeyance, it is temporarily closed. No financial transactions can occur against the project till it is in abeyance. Further, no workplan activities can be updated. Hence, to complete ongoing/pending financial transactions, if any, the PME would have access to take the Project out of abeyance.
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MIS/FMS Implementation in ICAR 6.3 Project Abeyance
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MIS/FMS Implementation in ICAR 6.3 Project Abeyance
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MIS/FMS Implementation in ICAR 6.3 Project Abeyance
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MIS/FMS Implementation in ICAR Reports Status Report RPPI Report RPPI Checklist Report RPPI Checklist Summary Report PME Cell Appraisal Report Proposal vs. Expenditure Budget Report RPPII Report Project Rating Report RPPIII Report RPPIII Checklist Report RPPIII Checklist Summary Report Statement of Expenditure Report Final Project Evaluation Report by PI Final Project Evaluation Report by Evaluation Committee Project Publication Detail Report Project Status Report for IRC Project Funding Report RPPIV Report
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MIS/FMS Implementation in ICAR THANK YOU
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