1. THE KEEP PROCESS

2. ADMINISTRATION Use EDCS to assign evaluators to classroom teachers and leaders Send information from EDCS  KEEP

3. EDUCATORS Create Authenticated Applications username and password

4. KEEP PROCESS FLOW Evaluatee Self- Assessment Beginning of Cycle Mid CycleEnd of Cycle Click on a step to see details

5. EVALUATEE SELF-ASSESSMENT Log in Select KEEP Self- Assessment First screen that shows up Select level for each construct “Save” does not submit at this point – simply saves your work!“Save” does not submit at this point – simply saves your work Artifacts Optional Use tab at top of page Upload files and indicate constructs Submit Self- Assessment Go to TOP of page – mark checkbox as completeGo to TOP of page – mark checkbox as complete Go to BOTTOM of page and “Save” – now it is submitted! Back to overall process

6. BEGINNING OF CYCLE Beginning of cycle conference In person or electronic Discuss self-assessment Discuss goals Evaluator conference comments Conferences tab Must enter date and comments to save “Save” does not send to evaluatee Must mark checkbox and save to send to evaluatee Artifacts Optional – either evaluatee or evaluator Use tab at top of page Upload files and indicate constructs Evaluatee Beginning Assessme nt Must go back to self-assessment and make any changes Must check checkmark box at top of screen Save at bottom of screen. Evaluatee Comments Conferences tab Must enter date and comments to save “Save” does not send to evaluatee Must mark checkbox and save to send to evaluatee Back to overall process Goals Detail entered before or after conference

7. MID CYCLE Mid cycle conference In person Likely discuss formal observation feedback Discuss goals Evaluator conference comments Conferences tab Must enter date and comments to save “Save” does not send to evaluatee Must mark checkbox and save to send to evaluatee Artifacts Optional – either evaluatee or evaluator Use tab at top of page Upload files and indicate constructs Evaluatee Comments Conferences tab Must enter date and comments to save “Save” does not send to evaluatee Must mark checkbox and save to send to evaluateeMust mark checkbox and save to send to evaluatee Back to overall process

8. END OF CYCLE End of Cycle Conference In-Person Discuss feedback from other observations Discuss progress towards goals Evaluator Conference Comments Conferences tab Must enter date and comments to save “Save” does not send to evaluatee Must mark checkbox and save to send to evaluatee Artifacts Optional – either evaluatee or evaluator Use tab at top of page Upload files and indicate constructs Evaluatee Conference Comments Conferences tab Must enter date and comments to save “Save” does not send to evaluatee Must mark checkbox and save to send to evaluatee Back to overall process Next

9. END OF CYCLE Back to overall process Previous Student Growth Rating Instructional Practices Rating Summary Rating Evaluator Comments Evaluator adds comments to Summary Rating pageEvaluator adds comments to Summary Rating page Must mark checkbox complete and save to send to evaluatee Evaluatee Comments Evaluatee adds comments Must mark checkbox complete and save Evaluator Comments Evaluator must go in again, add comments, mark checkbox and save to complete evaluation!Evaluator must go in again, add comments, mark checkbox and save to complete evaluation! Rating suggested based on SGM and IPP ratings Comments can be added for each category “Evidence” will be pre-populated from Artifacts Rating will be suggested. You can choose to adjust it Must complete all fields Rating will be suggested. You can choose to not accept it and select another rating Note End of Cycle Conference, SGM and IPP pages can be worked on simultaneously.

10. SELF-ASSESSMENT SCREEN SHOTS

11. EVALUATEE FIRST SCREEN Back to Evaluatee Self-Assessment

12. EVALUATEE SELF-ASSESSMENT Back to Evaluatee Self-Assessment

13. SELF-ASSESSMENT SAVE Back to Evaluatee Self-Assessment

14. ARTIFACTS Back to Evaluatee Self-Assessment

15. EVALUATEE CONFIRM COMPLETE Back to Evaluatee Self-Assessment

16. BEGINNING OF CYCLE SCREEN SHOTS

17. EVALUATOR COMMENTS Back to Beginning of Cycle

18. EVALUATOR COMMENTS - COMPLETE Back to Beginning of Cycle

19. ARTIFACTS Back to Beginning of Cycle

20. EVALUATEE COMMENTS Back to Beginning of Cycle

21. EVALUATEE COMMENTS - COMPLETE Back to Beginning of Cycle

22. MID CYCLE SCREEN SHOTS

23. EVALUATOR COMMENTS Back to Mid Cycle

24. EVALUATOR COMMENTS - COMPLETE Back to Mid Cycle

25. ARTIFACTS Back to Mid Cycle

26. EVALUATEE COMMENTS Back to Mid Cycle

27. EVALUATEE COMMENTS - COMPLETE Back to Mid Cycle

28. END OF CYCLE SCREEN SHOTS

29. EVALUATOR COMMENTS Back to End of Cycle

30. EVALUATOR COMMENTS - COMPLETE Back to End of Cycle

31. ARTIFACTS Back to End of Cycle

32. EVALUATEE COMMENTS Back to End of Cycle

33. EVALUATEE COMMENTS - COMPLETE Back to End of Cycle

34. STUDENT GROWTH RATING Back to End of Cycle

35. INSTRUCTIONAL PRACTICES RATING Back to End of Cycle

36. INSTRUCTIONAL PRACTICES RATING Back to End of Cycle

37. ADJUSTING SUGGESTED RATING Back to End of Cycle

38. SUMMARY RATING Back to End of Cycle

39. EVALUATOR COMMENTS #1 Back to End of Cycle

40. EVALUATEE COMMENTS Back to End of Cycle

41. EVALUATOR FINAL COMMENTS Back to End of Cycle