1. TEI Projects and Small Libraries Examining TEI Markup Decisions and Procedures Richard Wisneski, Head, Bibliographic and Metadata Services Virginia Dressler, Digital Librarian Stephanie Pasadyn, Technical Services Librarian Kelvin Smith Library November 2009

2. Introduction

3. The Project:

4. Why Do This Project?

5. Why TEI? To allow researchers to have access to an electronic text that does not require special-purpose software or hardware To analyze information – provide a standard text- encoding scheme and metadata language which accommodates searching, retrieval, etc. To share information – have a standard format for data interchange in humanities research Texts are being encoded in Level 3 (structural) To create stand-alone electronic text with hierarchy identified Emphasis on divisions within text, tables, lists, notes, front and back matter

6. Current Project Practices

7. Workflow

8. Project Log Currently, kept on Google Docs in MS Excel shared file:

9. DIGITIZATION PROCESS

11. Review digital content

12. Organize and assess

13. Image assessment

14. Key points in assessment Complete, uncorrupted files Ascertain image quality as to current practices and standards Check for legibility of text for OCR process Compare illustrations and photos with original source if needed Rescan if needed

15. Optical Character Recognition

16. Sidekick 1400u

17. Image conversion

18. Book viewer demo

20. Text Clean-UP

21. TEI Headers Professional Catalogers create TEI headers: Report on the preliminary surveys for the Cleveland, Painesville and Ashtabula Rail Road Company An electronic version Harbach, Frederick, 1817-1851 Kelvin Smith Library, Case Western Reserve University Publisher of TEI-conformant electronic version. Mary Burns TEI Header creator Richard Wisneski encoder 1.448 MB Digital Case, Kelvin Smith Library, Case Western Reserve University Cleveland, Ohio KSL Digital Book Collection This work is in the public domain and may be freely downloaded for personal or academic use. http://hdl.handle.net/2186/ksl:harrep00 ETC.

22. TEI Structural Mark-up Text Encoders mark text following TEI P5, Level 3 HISTORY The first settlers of Cleveland were from Connecticut; and, according to tradition, as soon as three families had established themselves — it was about the beginning of the present century — they set up a school for their five children. The population had increased to fifty-seven in 1810, and the oldest inhabitants think there was a school taught in that year. It is certain, however, that it could not have been very large. The earliest school mentioned in any record was kept by a Mr. Capman in 1814. But it was not till1836, the year of organization under the City Charter, that any system of public instruction was adopted. Previous to this year, the schools, of whatever grade or character, were supported mainly by private enterprise. CONTINUED >>

23. TEI Structural Mark-up (continued) TABLE OP CURVATURE. SOUTH ROUTE. NORTH ROUTE. Deflections to Right 323°20 236° Deflections to Left 402 213°45' …AND SO ON

24. Text Encoding

25. Learning TEI

31. Issues

32. To Be Done Re-Scan some of the books Continue to encode Hold half- full-day workshops on text encoding to full-time staff Create of MODS, MARC-XML, and METS records Re-examine “Book Viewer”

33. Discussion Questions Ways to expedite text encoding Ways to scan texts – outsourcing? Funding challenges (outsourcing, scanning, equipment) Book viewer – effective? Ineffective? Text-Encoding Level – change? Learning TEI – in-house classes and documentation, TEI-C documentation. Webinars? Online tutorials? Certificate program?

34. Contact Richard Wisneski: rlw54@case.edurlw54@case.edu Virginia Dressler: vad17@case.eduvad17@case.edu Stephanie Pasadyn: sap68@case.edusap68@case.edu

35. Links and references Digital Case homepage Digital Case Book Viewer collection

37. Women Writers Online, Brown University: http://textbase.wwp.brown.edu/WWO/index.html http://textbase.wwp.brown.edu/WWO/index.html Poetess Archive, University of Miami at Ohio: http://unixgen.muohio.edu/~poetess/collections/index. php http://unixgen.muohio.edu/~poetess/collections/index. php Victorian Women Writers Project, Indiana University: http://www.indiana.edu/~letrs/vwwp/index.html http://www.indiana.edu/~letrs/vwwp/index.html Swinburne Project, Indiana University: http://swinburnearchive.indiana.edu/swinburne/www/s winburne/ http://swinburnearchive.indiana.edu/swinburne/www/s winburne/