1. Employer Reporting Work Group June 2008

2. MePERS Payroll Data Compliance Criteria

3. Maine Public Employees Retirement System Agenda  PSC codes – quick review  Payroll Reporting – what is important to service  Payroll Reporting Edits – how reporting effects service

4. Maine Public Employees Retirement System PSC Codes Current PSCDefaults To 11 – Permanent Full Time 1A – Limited Period Full Time 21 – Permanent Full-Time PST 2A – Limited Period Full-Time PST 11 – Permanent Full Time 12 – Permanent Part Time 1B – Limited Period Part Time 22 – Permanent Part-Time PST 2B – Limited Period Part-Time PST 12 – Part Time 17 – Project Full Time 18 – Project Part Time 27 – Project Full-Time PST 28 – Project Part-Time PST 2D – Acting Cap Full-Time PST 2E – Acting Cap Part-Time PST 29 – Project Intermittent PST 23 – Permanent Intermittent PST 26 – Seasonal Intermittent PST 2C – Limited Period Intermittent PST 17 – Project/Intermittent FT & PT (not elig. For Group Life Insurance) 14 – Seasonal Full Time 24 – Seasonal Full-Time PST 14 – Seasonal Full Time 15 – Seasonal Part Time 25 – Seasonal Part-Time PST 15 – Seasonal Part Time 52 – Insurance Only, Retired 65 – Insurance Only Full Time 67 – Insurance Only Part Time 65 – Insurance Only, Active 53 – Retired, Returned to Work

5. Maine Public Employees Retirement System What is Important to Service  Position Code YEXNN  Stipend Reporting  Earnings Reported = 2 mos., 20 days (.222)  Time Unit Code “C”  Contract  Earnings reported / FTE Contract = Service Credit

6. Maine Public Employees Retirement System What is Important to Service (cont.)  Time Unit Codes “H” & “D”  Hourly  Daily  Expected Full Time for One Week  Employer Type makes a difference  Expected Weeks Per Year  Rate of Pay

7. Maine Public Employees Retirement System  Simplified Calculation (Hourly/Daily)  Earnings Reported / Annualized Rate Expected Full Time for One Week X Expected Weeks Per Year multiplied by Rate of Pay Annualized Rate What is Important to Service (cont.)

8. Maine Public Employees Retirement System How Reporting Affects Service  Time Unit Code  H, D or C only  FTE Annual Contract Amount must be present when Time Unit Code = C

9. Maine Public Employees Retirement System How Reporting Affects Service (cont.)  Expected Full Time for One Week  If C, value should be “null”  If H, and employer is PLD, value should be 35-40  Expected Weeks Per Year  If, C, value should be “null”  If H or D, and employer is PLD, value should be 36-52, inclusive

10. Maine Public Employees Retirement System How Reporting Affects Service (cont.)  Rate of Pay  If H, rate of pay should be greater than $6.50 and less than $50.00  If D, rate of pay should be greater than $49.99 and less than $325.00  If H or D, and difference between last two reports is greater than 10%, MainePERS will check with you.

11. Member & Non-Member Reporting

12. Maine Public Employees Retirement System Agenda  Substitute Teachers  RRTW  New Member Packets  Member Meetings

13. Maine Public Employees Retirement System Review – Substitute Teacher Reporting Substitute Teachers  Effective September 20, 2007, can opt out of MainePERS membership.  Employers fill out a new membership application if member changes status.  Retirees returning to work as Subs must be reported with a PSC of 53.  All Subs no matter the position they are filling should be reported with a position code of Y0209.

14. Maine Public Employees Retirement System Review – Chapter 410 {RRTW} Retirees Returned to Work  Under MainePERS Rule Chapter 410 employers are required to report all MainePERS retirees who return to work.  Retirees should be reported on payroll with a PSC of 53.  Failure to comply with the requirements of Chapter 410 will result in the immediate suspension of the retiree’s retirement benefit and a potential monetary penalty for either the retiree, the employer or both.

15. Maine Public Employees Retirement System Review – Chapter 410 {RRTW} (cont.)  Regardless of the position held a retiree should be reported either hourly or daily. Exception: Extracurricular activities should still be reported as a stipend. (E.g. Coach)  A day for hourly employees is eight hours; and one day if they are paid on a per diem basis. Each stipend position is considered 60 work days.

16. Maine Public Employees Retirement System Welcome Packets  Mailed quarterly to new members  Provides a brief overview of the Retirement System and a Plan specific Handbook.

17. Group Life Insurance

18. Maine Public Employees Retirement System Agenda  Rate Changes  Group Life Rule - 601  PLD Retiree – Billing Employer Pilot  Beneficiary Update

19. Maine Public Employees Retirement System Supplemental Rate Changes  Age based rate change was effective April 1, 2008  The first payrolls are in and have been reviewed  Reminder: Charts and a calculator are available on our website for use in determining premiums.

20. Maine Public Employees Retirement System Chapter 601 – New Hire  Any new employee should complete a new Application for Coverage. Eligible employees include employees eligible to join MainePERS as teacher member and who work 20 hours or 2½ normal working days per week.  It is important we receive the Application for Coverage even if the employee refuses or is ineligible.  Coverage will be effective the first of the month after an additional 31 days in an eligible position.  Level should be based on their contract amount or annualized salary and will not be updated in April of the next year.

21. Maine Public Employees Retirement System Retiring Teachers  No premiums should be submitted for July and August if a teacher is retiring July 1.  After a retiree’s effective date of retirement, they may only have Basic coverage, at no cost, if they met the criteria to take coverage into retirement.

22. Maine Public Employees Retirement System PLD Retiree Test Pilot  Premiums will no longer need to be submitted as part of the monthly payrolls.  You will receive an itemized monthly bill which will include new retirees and will remove deceased retirees.

23. Maine Public Employees Retirement System Designation of Beneficiary Updates Goal: To collect current data on members and their beneficiaries.  Many designations have not been updated since the member was first employed.  Some members have never made a designations.  We will be requiring the Social Security numbers and dates of birth of all beneficiaries.

24. Maine Public Employees Retirement System  Witness signatures are no longer required.  All communications will go directly to the employee’s home address.  Current designations will be provided.  Members can continue with the same designations or update their designations. Designation of Beneficiary Updates (cont.)

25. Maine Public Employees Retirement System 46 State House Station Augusta, ME 04333-0046 Next Meeting Thursday, October 2, 2008 1:30 – 3:30 MainePERS