Infosession fellowships

Infosession fellowships
2014

Infosession fellowships FWO
Agenda Mission and key facts Selection procedure and how to apply Funding schemes of the FWO Pre-doctoral fellowships (a.o. Aspiranten) Postdoctoral fellows Pegasus Research and travel grants Varia 2014 Infosession fellowships FWO

1. Mission and key facts Mission of the FWO Funds fundamental scientific research (‘frontier research’) Bottom-up funding in all disciplines Strong selection based on scientific excellence and interuniversity competition (Flemish universities and, to a lesser extent, research institutes) Transparent and equal opportunities 2014 Infosession fellowships FWO

1. Mission and key facts Our partners Universities (Leuven, Ghent, Antwerp, Brussels, Hasselt) Main (Strategic) Research Centers: 2014 Infosession fellowships FWO

1. Mission and key facts Label awarded in december 2010 Implementation of Charter & Code Focus on transparent recruitment procedures and family/gender friendly measures 2014 Infosession fellowships FWO

1. Mission and key facts Target groups of the FWO Young researchers Postdoctoral researchers Established researchers Research teams Top-researchers and high-potential researchers 2014 Infosession fellowships FWO

1. Mission and key facts Funding schemes of the FWO Funding for individual researchers Pre- and postdoctoral fellowships, bench fees and grants Funding for research teams Research projects, Big Science, Bilateral agreements, … Supporting mobility, international contacts and collaborations travel grants, visiting postdoctoral fellowships, sabbatical leaves, scientific research communities, organisation of conferences in belgium, international coordination actions, collaboration agreements, … Attracting excellent researchers, active abroad, to Flanders Odysseus , Pegasus Awarding scientific prizes 2014 Infosession fellowships FWO

1. Mission and key facts Budget 2014: 226 million EUR, ca. 80% from Flemish Government 2014 Infosession fellowships FWO

1. Mission and key facts Allocation 2014 Distribution of the allocation 2014 Infosession fellowships FWO

1. Mission and key facts Evolution number researchers in function (1st Oct.) Total 2014 : 2859 researchers funded by FWO

1. Mission and key facts 2014 Infosession fellowships FWO

1. Mission and key facts % foreign researchers (excl. Projects) 2014 Infosession fellowships FWO

1. Mission and key facts Evolution success rate 2014 Infosession fellowships FWO

Information session FWO
Mission and key facts Events February 2014 Information session FWO

2. Selection procedure and how to apply

Call External referees (online) Submission/ eligibility check Expert Panels (30+1) (CIS) Board of Trustees 1 February 1 April February/March April/May 2 meetings/year in Brussels 25 June 2014 19 November 2014 Duration workflow fellowships: < 5 months Duration workflow projects: < 7 months 2014 Infosession fellowships FWO

FWO E-Portal (ww.fwo.be) (register at least 24 hours in advance) 2014 Infosession fellowships FWO

Some important changes in the forms Project outline A standard template is presented with questions and instructions (Font Calibri 11 - max 10 pages). The applicant will be able to download it, fill it in and upload it again. (You can include lay-out, formulas, graphs, pictures, etc.) The FWO administration can reject the PDF if it doesn’t comply with the instructions and ask to adapt it. 2014 Infosession fellowships FWO

Some important changes in the forms Postdoc renewal A subdivision for ‘career breaks’ is provided Templates of the application forms are online available ( 2014 Infosession fellowships FWO

Publication lists within the E-portal Based on FWO classification (A1.1, A1.2, A2, B1, etc.) Copy/paste of publications within each category is possible Automatic upload from Academic Bibliography available (UAntwerpen, UGent, Uhasselt and KU Leuven). Only for the publication categories A1.1, A1.2, A2, B1, B2, B3 and C1. 2014 Infosession fellowships FWO

Ethical advice The applicant has to indicate whether an advice is necessary if human beings or animals are involved. The panel can also ask for an advice. The advice has to be provided by the local ethical commission (host institution). The advice has to be submitted to FWO before the start of the fellowship/work package concerned. No advice  no bench fee / termination of fellowship 2014 Infosession fellowships FWO

3. Funding schemes of the FWO
Pre-doctoral fellowships Postdoctoral fellows Research and travel grants Deadline fellowships: 1 February – 17h00 (2/2/2015) Start date: 1 October 2015 Applications in English 2014 Infosession fellowships FWO

Fellowships: general remarks There is a maximum of 2 attempts to apply for a specific grant Evaluation and ranking (Pre- and Postdoctoral fellows) Each panel can rank at most 2x the average of the number of grants awarded within that panel the previous 3 years (with a minimum of 10). Applications for the Interdisciplinary Panel which are inadmissible based on the interdisciplinarity of the research proposal, can be redirected towards a monodisciplinary panel (after consultation of the applicant). Selection of the correct Expertpanel is very important 2014 Infosession fellowships FWO

Predoctoral fellowships PhD Fellowships Special PhD Fellowships Clinical PhD Fellowships ICM/FWO-PhD Fellowships 2014 Infosession fellowships FWO

Predoctoral fellowships What? 2 year, 1x renewable (2x2) Full time research In preparation of a PhD Fellowship Social security is paid (by FWO) No personal taxes Fiscally dependent on parents / partner (marriage or legally cohabiting) Same pension rights as employees 2014 Infosession fellowships FWO

Predoctoral fellowships Who can apply? Nationality requirements: European Economic Area-citizen (or Swiss) and degree which allows you to obtain a PhD Non-EEA: basic degree awarded in an EEA-country (or Switzerland) 2014 Infosession fellowships FWO

Predoctoral fellowships Who can apply? Age limitations: < 31 years: no restrictions ≥ 31 years: five years after awarding master degree (1 Oct.) In case more than one master degree, only degree in field of planned PhD is taken into account In any case: 1st degree no longer than 10 years ago (1 Oct.) +1 year for pregnancy or parental leave Scientific seniority: ≤ 3 years (1 Oct.) Training as Medical Doctor – or pharmacologist – counts for 50% Never before be appointed as FWO-fellow 2014 Infosession fellowships FWO

Predoctoral fellowships Who can act as supervisor/promotor? a ZAP-member with an appointment of more than 10% at a Flemish university; a ZAP-member with an appointment of 10% at a Flemish university, with a specific research mandate; a ZAP-member with an appointment of 5% at a Flemish university AND at the same time appointed as (assistant) head of the clinic or in a similar function at an Academic Hospital in Flanders; Academic personnel appointed at the Evangelische Protestantse Faculteit in Leuven or at the Faculteit voor Protestantse Godgeleerdheid in Brussels; A research director of FWO; A nominative beneficiant of an ERC grant (Starting/Consolidator/Advanced) or an Odysseus II grant. > only ERC Grants at Flemish universities 2014 Infosession fellowships FWO

Predoctoral fellowships Who can act as co-supervisor (copromotor)? All co-supervisors should be researchers of at least postdoctoral level; appointed at a Flemish university or the Transnational University of Limburg, a Flemish research institution, a Flemish Academic hospital, or a Federal research institution. 2014 Infosession fellowships FWO

Predoctoral fellowships Recommendation letter Supervisor Where applicable: co-supervisor Personal statement Important element in evaluation Each applicant should write his/her own letter No external referees => international Expert Panel 2014 Infosession fellowships FWO

Predoctoral fellowships Personal statement The personal statement is your opportunity to discuss personal motivations, your (research) interests, your experience and activities, and your future goals. The Personal Statement should focus on your personal background or experiences that have significantly influenced you or your goals. It should be a document that describes your abilities, skills, and accomplishments as evidence of your aspirations for pursuing a career in research If you have interrupted your academic career at any given point for at least three months, you may provide details about this in your Personal Statement (optional). This Personal Statement should be written in English, and is limited to characters, including spaces (ca. 500 words). 2014 Infosession fellowships FWO

Predoctoral fellowships Evaluation and selection criteria (cfr. Evaluation template) Track record Scientific independence Research capability and potential Originality and innovative nature of the project Feasibility of the project Purposefulness of the project Methodology Quality of coaching and assistance 2014 Infosession fellowships FWO

Predoctoral fellowships and other schemes Publications The classification in the publication list does not imply a qualitative ranking order. The Expert panel evaluates the quality of the publications. The FWO does not put forward qualitative or quantitative norms. (cf. publication list) 2014 Infosession fellowships FWO

Predoctoral fellowships and other schemes The criteria are scored by the Expert panel as follows: A+ marks for the top 5% of the proposals; A marks for the top 10% of the proposals; A- marks for the top 20% of the proposals; B range only for the top 50% of the proposals; C or D for the lower half of the proposals. (Cf. Assessment Form) 2014 Infosession fellowships FWO

Predoctoral fellowships Accountability Progress report / end report Evaluated by FWO Expert Panels FWO should be mentioned on each publication 2014 Infosession fellowships FWO

Predoctoral fellowships Extra activities Supervision of practica: max. 4 hours / week Administrative / clinical tasks: max. 8 hours / week Important: Progress of the PhD-research may not be jeopardised NO other teaching activities are allowed 2014 Infosession fellowships FWO

Predoctoral fellowships Additional courses Registration for PhD-courses / doctoral school is allowed Additional courses are possible BUT Progress of the PhD-research may not be jeopardised ≤ 8 hours /week 2014 Infosession fellowships FWO

Predoctoral fellowships Bench fee Each year € 3.720 Common responsibility of aspirant and supervisor May be cumulated with other working allowances Credit balances may be used the next year 2014 Infosession fellowships FWO

Predoctoral fellowships Bench fee can be used for: Travel and accommodation costs (congress, research stays, …) Consumables used for the approved research project (computer, literature, …) Publication costs To buy chemicals or lab animals Bench fee cannot be used for: Commuting expenses Admission fee for (inter)national universities Personal expenditures of the PhD Overhead university Costs made by other members of the research team 2014 Infosession fellowships FWO

Predoctoral fellowships Fellowships with an external partner: SCK.CEN, VITO and L’Oréal SCK.CEN Each year 2 fellowships + bench fee SCK Jury Ranked FWO-applicants FWO funds renewal VITO (also 2 postdoc) VITO-Jury L’Oréal Every 2 year (Life Sciences) Biomedical research Women in Science 2014 Infosession fellowships FWO

Special PhD Fellowships What? Intended to enable persons not employed in a research group to complete a PhD within a year and to obtain study leave from their current employer for this purpose Subject to social security The stipend covers the net salary that is renounced by the candidate Advice, selection, evaluation Cfr. PhD Fellowships 2014 Infosession fellowships FWO

Special PhD Fellowships Who can apply? Applicants need to have a permanent position (private sector, administration, etc.) Applicants may not be appointed as researcher (Hogescholen: personel group 1 may apply, group 2 and 3 not) No clinicians Never before awarded with a PhD fellowship It must be possible to finish the PhD in 1 year 2014 Infosession fellowships FWO

Clinical PhD Fellowships What? PhD for medical doctors, veterinarians, dentists and pharmacists, who, no later than 1 October preceding the fellowship, are recognized as medical specialists, veterinary specialists, dental specialists, general practitioner or pharmacist specialists in Belgium. Halftime exemption of clinical tasks for 2 years Age limit: none 50% of the salary costs (< EUR) Advice, selection, evaluation Director academic hospital/ head of the dep. of the animal clinic Dean of the faculty 2014 Infosession fellowships FWO

Clinical PhD Fellowships Who can apply? Permanent position in an academic hospital / animal clinic of a Flemish university / Flemish dep. of family medicine Possible to complete your PhD in 2 years Never been awarded before a PhD fellowship 2014 Infosession fellowships FWO

ICM PhD fellowships Current situation Founded in 1970 Autonomous institution Financial support: yearly FWO allowance The future of ICM No participation anymore from French speaking part of Belgium The Flemish participants go on Adjusted to FWO-procedures Continuation of exam and interview candidates 2014 Infosession fellowships FWO

ICM PhD fellowships 3 year stipend Second year at foreign institution (management studies), incl. tuition fee + travel expences Possibility of applying for long stay abroad at FWO 2014 Infosession fellowships FWO

Postdoctoral fellowships Postdoctoral Fellowships Senior Clinical Investigator 2014 Infosession fellowships FWO

Postdoctoral fellowships What? 3 years, 1x renewable (no longer 2nd renewal) Full time research Postdoctoral level (obtained PhD < 1 June 2015) First step in academic career No nationality requirements No formal age limit: ≤ ix years after obtaining PhD in domain (1 Oct. 2014) For other PhDs: no more than 12 years (1 Oct. 2014) One extra year for each pregnancy or parental leave (not applicable when < 36 on 1 Oct. 2014) 2014 Infosession fellowships FWO

Limitation postdoctoral seniority for application From call (submission date: 1 Feb. 2016) on Max. 3 year postdoctoral seniority (on 1 june of submission year) Calculated from date of PhD diploma on Limit extended with 1 year per pregnancy or parental leave (submission date : 1 Feb. 2015) : transition period with current regulation 2014 Infosession fellowships FWO

Temporary suspension for research position abroad A FWO postdoctoral fellowship (1st or 2nd term) can be suspended during the period the postdoc occupies a full-time and paid research position (incl. stipend) at a foreign university/scientific institute/company. Why? Encouraging international mobility of researchers 2014 Infosession fellowships FWO

Postdoctoral fellowships In practice Employment contract, 3 years Renewable once Apply before 1 February of the last year Salary is at the same level of doctor-assistant of a Flemish university Seniority is taken into account Disciplinary dependent of the host institution 2014 Infosession fellowships FWO

Postdoctoral fellowships Personal statement The personal statement is your opportunity to discuss personal motivations, your (research) interests, your experience and activities, and your future goals. The Personal Statement should focus on your personal background or experiences that have significantly influenced you or your goals. It should be a document that describes your abilities, skills, and accomplishments as evidence of your aspirations for pursuing a career in research. If you have interrupted your academic career at any given point for at least three months, you may provide details about this in your Personal Statement (optional). This Personal Statement should be written in English, and is limited to characters, including spaces (ca. 500 words). 2014 Infosession fellowships FWO

Postdoctoral fellowships External advice Head of the receiving research unit At least 2 external referees 2014 Infosession fellowships FWO

Postdoctoral fellowships Selection procedure referees: Applicant suggests 10 potential referees APPLICANT IS RESPONSIBLE FOR ELIGIBILITY OF THE REFEREES; IN CASE OF ANY MISCONDUCT EACH APPLICATION WILL IMMEDIATELY BE INELIGIBLE FWO-administration selects at random referees until at least 2 reports are available 2014 Infosession fellowships FWO

Postdoctoral fellowships Not eligible as referee are: Members of the Board of FWO; Members of an expert panel of FWO; Those who are appointed at a Belgian university, research institution or whatever other organization; persons with a professional appointment to a foreign institute where the applicant(s) had been enrolled as a student or professional after January 1st of the year n-3 (n=year of application); 2014 Infosession fellowships FWO

Postdoctoral fellowships Not eligible as referee are: Co-authors of the applicant(s) of a publication that has been submitted or published after 1 January of the year n-3 (n=year of application); Co-authorship is to be understood as follows: Co-authorship of a monograph of which the applicant is co-author as well; Co-authorship of an article or another type of contribution to a collection of which the applicant is co-author as well; Editors are not regarded as co-authors, insofar as they have not also acted as what is understood under ‘co-author’. Co-editors of the applicant are not accepted as external referees. 2014 Infosession fellowships FWO

Postdoctoral fellowships Not eligible as referee are: Partners of the applicant(s) in a research project that has been applied for or ongoing within the last three years prior to the final submission date for applications Applicants are responsible for the eligibility of the proposed referees! If the proposed referees do not comply with the eligibility criteria, the application will be declared ineligible! 2014 Infosession fellowships FWO

Postdoctoral fellowship Specification “research partners”: Art. 12, § 4: “partners of the applicant(s) in a research cooperation ,whether formalised in a research project or not, that has been applied for or has been running after January 1st of the year n-3 (n=year of application. In this context, the following shall in any case qualify as research cooperation (non-exhaustive list): 2014 Infosession fellowships FWO

Cooperation under a research fellowship, granted by the FWO; Cooperation under a research project, whether relating to a specific subject or not or under an international cooperation project, granted by the FWO; Cooperation under the Odysseus programme or the Big Science programme, granted by the FWO; Cooperation under a Scientific Research Network, granted by the FWO; Cooperation under programmes similar to those mentioned above, granted by organisations other than the FWO; Joint research work not formalised in a cooperation structure as defined above; Research carried out in the research areas and/or with research facilities provided by the applicant to the referee or vice versa; …” 2014 Infosession fellowships FWO

Postdoctoral fellowships External referees When in doubt about the eligibility, applicants can contact FWO before submitting the application: . The questions to the FWO before submission will be presented to the FWO referee commission of the appropriate scientific domain. 2014 Infosession fellowships FWO

Postdoctoral fellowships FWO Referee Commission 5 referee commissions, 1 for each domain (for applications submitted to the interdisciplinary panel, the referee commissions of the respective scientific domains will be consulted) Co-authorship in publications with > 10 authors  FWO administration will consult the referee commission Referee commission will decide on the alleged eligibility of the proposed referees When the referee commission decides negatively on the eligibility of a proposed referee in an application that has already been submitted, this application will be disqualified! 2014 Infosession fellowships FWO

Postdoctoral fellowships FWO Referee Commission Referee commission answers negatively to a question concerning eligibility of a proposed referee that reached the FWO before application: applicant will be asked to propose a new referee that meets the eligibility criteria. After administrative check: FWO will inform applicants about violations that were found  if alleged violations result from a factual error of the FWO administration, the FWO can be notified. 2014 Infosession fellowships FWO

Postdoctoral fellowships External referees Applicants must see to it that any contact information of the reviewers is up-to-date  not the case: FWO will not take further steps in tracking down the reviewer(s) and the applicant may be asked to submit new names. Applicants and reviewers may not in any way communicate with each other about any aspect of the application and of the evaluation. At the time of entry in application process: reviewers will need to declare that they comply with eligibility requirements or reviewers and that they will treat any information contained in the application as confidential and that they will not use any of this information for purposes other than the drawing up of their evaluation 2014 Infosession fellowships FWO

Postdoctoral fellowships External referees Primarily, FWO administration will see to it that applicants strictly observe the eligibility regulations and other guidelines. It will inform the Board of Trustees about any violation of this sort. The Board of Trustees will take the final decision on these violations. 2014 Infosession fellowships FWO

Postdoctoral fellowships Selection criteria (1) Quality of the applicant Research capability and potential such as Publications in peer reviewed journals as well as other elements of the candidate’s CV Patents, teaching, advanced courses, etc., taking into account the level of experience Research skills and methodology Scientific independence (independent thinking, management experience and leadership qualities) Scientific background of the candidate Mobility of the applicant (previous transnational and/or intersectoral mobility experience) 2014 Infosession fellowships FWO

Postdoctoral fellowships Selection criteria (2) Quality of the proposal Originality and innovative nature of the project (progress beyond the state of the art) Feasibility of the project Focus of the project Relevance of the project Coherence of the project 2014 Infosession fellowships FWO

Postdoctoral fellowships Selection criteria (3) Quality of the context of employment Quality of the research environment of the host group (researchers, infrastructure, etc.) Quality of the supervision and training support of the host group 2014 Infosession fellowships FWO

Postdoctoral fellowships Accountability Yearly progress report FWO should be acknowledged on every publication FWO should be informed about every foreign stay 2014 Infosession fellowships FWO

Postdoctoral fellowships Combining jobs: general max. 8 hours / week Unpaid Administrative or clinical tasks Guiding practica / seminars (1 hour = 2 hours) ≤ 2 hours on yearly basis in teaching at a univ./institution for higher education (3 hours on yearly basis in 2nd and 3rd mandate) Parttime paid Appointment as fellow % reduced Allowed without application Compensation for stay abroad Compensation covers only travel and accomodation costs 2014 Infosession fellowships FWO

Temporary suspension for research position abroad A FWO postdoctoral fellowship (1st or 2nd term) can be suspended during the period the postdoc occupies a full-time and paid research position (incl. stipend) at a foreign university/scientific institute/company. Why? Encouraging international mobility of researchers 2014 Infosession fellowships FWO

Temporary suspension for research position abroad Conditions: Suspension: min. 6 months / max. 2 years in total (1st + 2nd term taken together) Official request to the Secretary-General of FWO Minimal 80% postdoc fellowship No time gap between 1st and 2nd postdoctoral term: applications for renewals : in the last full year of 1st term (incl. suspension) (year= 1 Oct. – 30 Sept.) Suspension not possible for Senior Clinical Investigator If the foreign position is part of a group or consortium receiving any (in)direct public Flemish funding 2014 Infosession fellowships FWO

Postdoctoral fellowships Bench fee Each year € 4.000 Responsibility of the researcher Can be combined with other funding Saldi may be used the next year Cf. PhD Fellowships 2014 Infosession fellowships FWO

Postdoctoral fellowships Mobility Very important for postdoctoral fellows Make use of (FWO) funding schemes for international mobility Travel grants (short/long stay) Bench fee: € 4.000 2014 Infosession fellowships FWO

Senior Clinical Investigator Who can apply? A medical specialist, general practitioner or pharmacist specialist in clinical biology Full-time clinical role at a university hospital 5 years, 2 x renewable Halftime exemption of clinical tasks Obtained PhD (< 1 June 2015) 2014 Infosession fellowships FWO

Senior Clinical Investigator Selection procedure referees: > See Postdoctoral Fellowships 2014 Infosession fellowships FWO

Research and Travel Grants Research grants > Together with call Research Projects (deadline: April 1st) Postdocs and ZAP (limited) Personal research budget between € and € Grant for 1 year 2014 Infosession fellowships FWO

Research and Travel Grants Travel grants Bottom-up: free choice of destination and research topic No grants inside Europe for Aspirant/IWT-fellowship and FWO-postdoc At least one publication Types of grants: Attendance of international conferences / workshops Short and long stays abroad 2014 Infosession fellowships FWO

Earmarked Travel Grants: Belgian Historical Institute in Rome (BHIR) Stipends: Stay + travel For research in archives, libraries, archaeological digs and in museums 1 week – 12 months (cf. FWO short and long stays) Master or Doctorate in Humanities Affiliation to Belgian university Submission: September Evaluation together and in interaction with Academia Belgica See for more information: . 2014 Infosession fellowships FWO

3. Other Funding: Academia Belgica
Academia Belgica, Rome (Secretariat by FWO) Research stays and stipends Stipends: Stay + travel and living expenses 1 – 9 months Doctorate obtained in previous 3 academic years Proposal for research activities in Rome Support by 2 professors of a Belgian university Submission: September Evaluation together and in interaction with BHIR See for more information: . 2014 Infosession fellowships FWO

More information on the FWO
Website of the FWO: Information on strategy, regulations, scientific prizes, calls, … Free to download publications More information on FWO: 2014 Infosession fellowships FWO

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