2. Oklahoma State Department of Health
Information
Priscilla Tiger RD/LD
eWIC Project Manager
WIC Program Consultant
Oklahoma State Department of Health
WIC Service

3. Plans for eWIC Original Plan First Modification to Plan Current Plan
Pilot in March 2014
Rollout June 2014 to November 2014
First Modification to Plan
Pilot in September 2014
Rollout January 2015 to June 2015
Current Plan
Pilot in March 2015
Rollout June 2014 to September 2015

4. Plans for eWIC Delay due to our MIS not being ready
In house developed system-PHOCIS
Addition of household account module
Revision of food package & food issuance
Complete revision of our vendor management system
New platform for PHOCIS

5. Pilot Plans Pilot Phase 2 counties – 6 clinics
Monthly caseload varies from 136 to 2436
Variety of vendors
Proximity to largest cities
Added 4 counties – 6 clinics to end of pilot phase – not in original plan

6. Rollout Plans Rollout Phase 4 Phases
Revised from 6 phases in original plan
Shortened from 6 months to 4 months
Rolling out from our pilot areas

7. Pilot & Rollout Map eWIC Pilot eWIC Rollout Areas
Cimarron
Nowata
Ottawa
Texas
Beaver
Harper
Woods
Alfalfa
Grant
Kay
Craig
Osage
Washington
Woodward
Delaware
Garfield
Noble
Rogers
eWIC Pilot
Mayes
Major
Pawnee
Ellis
2 Counties, 6 Clinics, 27 Vendors March - April 2015
Tulsa
Dewey
Payne
Wagoner
Blaine
Kingfisher
Logan
Creek
Cherokee
Adair
4 Counties, 6 Clinics, 18 Vendors May 2015
Roger Mills
Lincoln
Custer
Muskogee
Canadian
Oklahoma
Okmulgee
Okfuskee
Sequoyah
McIntosh
Beckham
Washita
Cleveland
Pottawotomie
Haskell
Caddo
Seminole
eWIC Rollout Areas
Grady
Hughes
Greer
Kiowa
Pittsburg
Latimer
Le Flore
McClain
Phase 1 – 7 Counties, 23 Clinics, 103 Vendors
June 2015
The pilot and rollout map is on the WIC Training Link under the eWIC section. To get a better look and to learn about eWIC please visit this site often as we will be adding information as we move forward with eWIC.
Harmon
Comanche
Garvin
Pontotoc
Jackson
Coal
Stephens
Murray
Pushmataha
Phase 2 –14 Counties, 27 Clinics, 130 Vendors
July 2015
Tillman
Cotton
Johnston
Atoka
Carter
Jefferson
McCurtain
Marshall
Choctaw
Phase 3 – 25 Counties, 28 Clinics, 81 Vendors August 2015
Love
Bryan
Phase 4 – 24 Counties, 30 Clinics, 99 Vendors September 2015
06/16/2014

8. eWIC Training Committee
Plan and schedule trainings for staff
Schedule clinics for rollout
Develop training material
Meet at least monthly

9. Vendor Outreach Ongoing contact with vendors
Regional meetings for integrated vendors
Onsite trainings for vendors with stand beside devices

10. State Staff Trainings
Training of nutrition & vendor staff, state helpdesk staff on process
Training of financial staff
Scheduled for January/February

11. Staff Trainings Staff website with eWIC section
Written documents
PowerPoint presentations with voiceover
Presentation at Annual WIC State Nutrition Conferences

12. Staff Trainings Quarterly Video Conferences Regional trainings
Fridays prior to rollout–Policy & PHOCIS
2 Sessions per day
1 Nutrition staff and 1 policy staff

13. Rollout Days Caseload & size of clinic Number of clinics each week
Two staff members for clinics over caseload
One staff member for clinics under caseload
Generally two days at each clinic
Number of clinics each week
Four to eight clinics per week

14. Rollout Days Staff needed per week Vary upon number & size of clinics
Maximum six staff members per day
Nine staff members to pull from

15. Rollout Days Scheduling rollout Challenging
Clinics and slots on calendar for staff to pick from
Decided to make it fun

16. Regional Training Princesses
Nutrition Staff
Policy Staff

17. Rollout Princesses
Nutrition
Staff

18. Scheduling Monday Tuesday Wednesday Thursday Friday Jasmine/Ariel
Clinic A
Mulan/Belle
Clinic E
Week 1
Rapunzel/Ariel
Clinic B
Pocahontas/Belle
Clinic F
Cinderella/
Tiana
Regional Training A
Jasmine/Mulan
Clinic C
Week 2
Rapunzel/Belle
Clinic G
Pocahontas/Ariel
Clinic D
Aurora/
Snow White
Regional Training B

19. Celebration
Plan to celebrate!

20. Contact Information
Priscilla Tiger RD/LD ext