1. Presented by: Jeanne C. Barrett with Jennifer Randall and Teri Schultz

2.  Discuss End of Month Reports that work for CTPL  Discussion on what Reports work in your practice  Using the ROI on the fly

3.  To review or print material from this or any of the classes from the CUG 2012 Meeting,go to www.cortexusergroup.org. www.cortexusergroup.org

4.  Collection Revenue Analysis- MB428  Payment by Service Item – MB800  AR Balance Report – MB400  Service Item Revenue Report – MB405  Volume Summary of Service Item Codes – MB411  Financial Class Percentage Billing – MB212  Referring Clinician Utilization Report- MB410  Client Cash Receipt with Payments – MB309  Medicare Patient Co-pay Summary – MB806  Client Cash Receipt by Batch - MB310

5.  This is a custom report that Teri built for us years ago (neither she nor I know why the numbering is off, but we will be addressing that in the next update)  This is used to aid in the projection of cash receipts for future months, and to see if any trend shows a possible collection problem.  For years we ran this report from the beginning of time but now we run it for a period of one year.  This report makes our CFO Happy and confuses me

6. Services Service Adjustment Payment/Payment Adjustments Client Services Client Adjustments Client Payments/Pa yment Adjustments Ending AR

7. This Report is just MB215 with a few changes, I took out the location and payor type and added the total units and average payments. We run this report for the current month and also for the previous month. Our CFO uses this report to compare department cash collections to cost. It is also used to create special CPT payment reports that are occasionally requested by the Board of Directors.

8. Ran in August Ran in July

9. I am sure everyone uses this report! I run it about every other day and then I also run it as one of our Monthly reports. This report is used to create an Excel report for the Board of Directors showing the billing and collections amounts compared over time. Our CFO also uses this report as a tool to make sure the accounting general ledger is in balance. This report also get passed around our billing office a few times a month so they know where they stand on putting in charges and payments.  SUMMARIZES BEGINNING AND ENDING A/R BALANCE FOR EACH DAY  USE TO AUDIT AGAINST SERVICE, PAYMENT AND ADJUSTMENT BATCH REPORTS

10. Underline checks performed!

11.  Our CFO uses this report to compare to past reports for trends in billing.  DISPLAYS SERVICE ITEM STATISTICS FOR A MONTH AND YEAR-TO-DATE MONTH FOR WHICH REPORT WAS RUN  DISPLAYS INFORMATION BY DEPARTMENT AND SERVICE ITEM CODE

13.  DISPLAYS ALL SERVICE ITEM AND CPT CODE CODES  DISPLAYS TOTALS FOR EACH  RUN THE REPORT FOR A RANGE OF DATES AND/OR SPECIFIC SERVICE ITEM CODE  USEFUL TO QUICKLY SEE WHICH SERVICES HAVE THE HIGHEST AND LOWEST VOLUME

15.  We run this for the Current Month  DISPLAYS UNITS AND DOLLARS BY FINANCIAL CLASS BASED ON SERVICES  COMPUTES PERCENTAGE OF UNITS AND DOLLARS  CAN BE RUN FOR ANY DATE RANGE

16. HMMM

17.  We run this report for the Month  This data is put into a spread sheet by our COO, for a report the Board of Directors  If I remember correctly this has been said to be a good report to what referring clinician gets the biggest Christmas gift  DISPLAYS ORDERING PATTERNS BY REFERRING CLINICIAN, LOCATION AND SERVICE ITEM CODE  CAN BE RUN FOR ANY DATE RANGE

19.  We run this for the month.  This is a custom report built by Teri that our CFO uses for the annual Texas franchise report.

21.  We run this by month to get a client total. (there not too many reports to reconcile the client)  DISPLAYS PAYMENTS POSTED TO A CLIENT ACCOUNT BY TENDER NUMBER. THE REPORT LISTS THE CASH RECEIPT NUMBER, ENTERED DATE, TENDER NUMBER, CLIENT NAME AND NUMBER, PAYMENT NUMBER AND AMOUNT, PAYMENT ADJUSTMENT AMOUNT AND ADJUSTED PAYMENT TOTAL AMOUNT  RUN FOR ANY DATE RANGE OR BY CASH RECEIPT NUMBER  USED FOR RECONCILING YOUR RECEIPTS TO WHAT WAS POSTED

22.  We run this report on a daily basis and also for the month for reconciling.  DISPLAYS PAYMENTS POSTED TO A CLIENT ACCOUNT BY BATCH  DISPLAYS THE CASH RECEIPT NUMBER AND AMOUNT, ENTERED DATE, STAFF NUMBER, CLIENT NUMBER AND NAME, PAYMENT NUMBER AND AMOUNT, ADJUSTMENT AMOUNT AND ADJUSTMENT PAYMENT AMOUNT  DATA GROUPED AND SUBTOTALED BY BATCH NUMBER  USE TO AUDIT DATA ENTRY

24.  Please share reports that you could not reconcile without.  Do you use reports as they are?  Does the CFO, COO use them as is or do they take the data and use it somewhere else?

25.  Do you ever use the ROI on the fly to find just about anything?  For a prize……..who remembers what report said ? hmmm

26. I notice while building this PowerPoint that when I ran the Financial Class Percentage billing, there where some claims with no financial class. So I went to the Service Batch Report, chose the parameters for payor financial class = _______ I came up with only one insurance then I was able to go in and correct the financial class on the payor.

29. Other scenarios that I have used for using the service batch report on the fly lately would be to find all of a certain payor for a date range where we know the payor paid incorrectly so these insurance claims can be resubmitted for correct payment. What are some scenarios you can think of? Shall we test some? (if we have access to the test system)