1. Scopus Title Submission and Evaluation Process Review Presented by: Derrick Duncombe Customer Outreach and Brand Manager Date: 17 February 2011

2. 2 1) Title submission procedures Site Map:  Contact Details  Suggestion Details  Additional Information (this is where it can get rather detailed)  Suggestion to other Elsevier databases  Agreement NOTE: Before you begin title submission, please ensure that you have your PDF of recent articles/issues ready in advance.

3. 3 Title submission procedures * = mandatory field. Input is required.

4. 4 Title submission procedures Under the heading ‘Function’ State your title

5. 5 Title submission procedures Under ‘Function’ Select one that best describes what you do If you click ‘Other’, then you need to complete an additional line: *Function other’

6. 6 Title submission procedures You can tick a maximum of 3 boxes

7. 7 Title submission procedures When you check the ‘Print ISSN’ or ‘ISBN’ boxes, additional boxes will appear for you to input the numbers Your relation to the journal determines whether you get a long or short list of questions, including request to upload PDFs.

8. 8 Title submission procedures Your relation to the journal determines whether you get a long or short list of questions, including request to upload PDFs. This is the original ‘Additional Information’ box before the above buttons are clicked

9. 9 Title submission procedures When you select any of these buttons, you will get an extended form to complete in the ‘Additional Information’ section below

10. 10 Title submission procedures This is the expanded ‘Additional Information’ box after the above buttons are clicked

11. 11 Title submission procedures When you click ‘Yes’, additional boxes will appear for you to complete Note: If the website is in Tagalog / Thai but also has an English version, please complete both URL fields as we need the English version to look up additional information.

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19. 19 Title submission procedures Please click on the box to ‘tick’ before pressing the ‘Submit’ button. Check the box if it is applicable

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22. 22 Title submission procedures If your is a new title, check this box. You can then press the ‘Submit’ button.

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25. 25 Title submission procedures IMPORTANT POINTS TO NOTE: 1) If they suggest the same title multiple times, this will only delay the evaluation outcome because it’s more work for the Scopus team; so please only suggest a title once 2)Current waiting times can be up to a year, due to an enormous popularity of suggested titles & further development of the STEP interface

26. 26 Title submission procedures IMPORTANT POINTS TO NOTE: 3)Suggesting a title does NOT mean it will get accepted; if it passes initial quality checks, it will then be sent for review 4)They need to have the PDFs of recent articles/issues ready in advance if they will fill out the long version of the form – because the form can not be completed without these, and the information already filled in will not be saved before it’s submitted (so all the work might be lost if the PDFs are not readily available)

27. 27  Actual Scopus site for title submission: Old site: http://suggestor.step.scopus.com/suggestTitle.cfm New site: http://www.info.sciverse.com/node/453 Title submission procedures

28. 28  All queries regarding Scopus or title submission should be emailed directly to one central place: ContentQueries@elsevier.com Title submission procedures

29. 29 When title is accepted in Scopus NEXT STEPS Publishers are contacted by the Source Acquisition team only after a title is accepted for inclusion in Scopus The team has contact with the publishers only to source the material Electronic feed is the preferred choice. It is also the fastest option Print copies have to be sent by mail and scanned which will take longer All Print copies will be discarded after scanning

30. 30 2) STEP Score Sheet

31. 31 Frequently Asked Questions (FAQ) 1) When will the Source Acquisition team contact me? ANSWER: Publishers are contacted by the Source Acquisition team after a title is accepted for inclusion in Scopus 2)Where is the Source Acquisition team located? ANSWER: They are located in Amsterdam and Chennai and one of the things they do is set-up arrangements with publishers to obtain material for indexing in Scopus 3)What is the process between them and the journal editors? ANSWER: The team only has contact with the publishers to source for the material 4)Will it lead to delays if I send the print version? ANSWER: Electronic feed is the preferred and faster option. Print copies have to be sent by mail and scanned which will take much longer 5) Will the print versions be scanned and returned? ANSWER: Print copies will be discarded after scanning

32. Thank You