1. KAN-DIS The Final Reports 2012-2013 The Webinar will begin shortly.

2. KAN-DIS The Final Report 2012-2013 Kansas State Department of Education Laura N. Jurgensen Teresa L. White

4. KAN-DIS Websites & Resources KAN-DIS project web sitewww.ksde.org/kandiswww.ksde.org/kandis ESI resources http://ksdetasn.org/cms/index.php/esi-resources http://ksdetasn.org/cms/index.php/esi-resources KAN-DIS email accountkandis@ksde.orgkandis@ksde.org KAN-DIS Help Desk785-296-7935

5. Today’s Webinar Focus KAN-DIS Overview Resources and Contact Information Sign-In Registration User levels Reports Emergency Safety Intervention Reports Sequence of Reports Report Tables Data Input Process to submit reports Un-submit and Re-Set Reports

6. Common Questions Common Errors

8. Login – KAN-DIS www.ksde.org http://www.ksde.org/kandis

9. User LevelDefined Roles/ResponsibilitiesApproval Privileges School Data Entry  Create, modify, and delete an incident in the “In Progress” status for their school.  Access individual incident summary reports, import batch files, and export files for their school.  View and edit aggregate reports for their school.  Submit incidents for approval  Cannot approve incidents  Cannot submit school level aggregate reports. School Administrator*Same as School Data Entry plus:  Create, modify, and delete any incident in the “Pending School Approval” status for their school.  Return incidents to “In Progress”.  Can permanently remove deleted items from the Recycle Bin.  Can view, edit, or submit school level aggregate reports.  Approve individual incidents  Submit school level aggregate reports to KAN-DIS  Return incidents that have been submitted for School Approval to “In Progress” School Read Only  To view reports and incidents entered for the selected building.  None District Data EntrySame as School Data Entry plus:  Access individual incident summary reports, import batch files, and export files for any school in their district.  View and edit school level aggregate reports for any school in their district.  Access Report Submission Status Report for their district.  Submit incidents for approval  Cannot approve incidents  Cannot submit school level aggregate reports. District Administrator*  Review (read) any incident at any level of the approval process, but cannot create, modify, or delete incidents.  Access individual incident summary reports for students at any school in their district.  Access Report Submission Status Report for their district.  Review (read) school level aggregate reports.  Approve incidents (if allowed by their district)  Return incidents that have been marked “Approved at the School level” to “In Progress”  Return incidents that have been submitted for District Approval to “In Progress”  Cannot edit or submit school level aggregate reports. District Read Only  To view reports and incidents entered at a District Level.  None KAN-DIS User Level Definitions * Depending on the approval process established for your district these roles and access privileges may change.

17. Sequence of Events AYP-QPA Data Checklist Make sure data is correct EYOA – End of Year Accountability 2012-2013 EOYA Collection: End of Year Accountability 1. Submission Window: May 6, 2013 – June 14, 2013. 2. Purpose: This record type collects demographic, program participation, and attendance data for use in AYP determinations and other end of year federal reporting. 3. Records for all students (both active and inactive) who attended at any time during the year should be submitted, and data should be current as of the student’s last day of membership for the school year. 4. Focus is on membership, attendance, and truancy information. 5. For information on the required and optional fields for EOYA, please refer to the KIDS 2012-2013 Submission Details: EOYA document.

19. Common Errors on KAN-DIS

20. Sign-off before truancy data is checked. Entered data before uploads to the KAN-DIS system were complete Signed off on the AYP/QPA data checklist

21. KAN-DIS NCLB/IDEA Reset or Un-submit Report Request

23. KAN-DIS Seclusion and Restraint Unsubmit Report Request Call Laura Jurgensen at (785) 296-5522. Reports may only be unsubmitted while the reporting window is open and must be resubmitted to KSDE before the reporting window closes. The system will unsubmit both the seclusion and restraint reports even if you only need to make changes to one report. Please remember to resubmit both reports to KSDE.

32. Definition of physical restraint in K.A.R. 91-42-1(f) (Use this definition for reporting beginning in the 2013–14 school year.) Restraint can be chemical, mechanical, or physical. Chemical restraint means the use of medication to control a student’s violent physical behavior or restrict a student’s freedom of movement. It is prohibited, except as prescribed treatments for a student’s medical or psychiatric condition by a person appropriately licensed to issue these treatments. Mechanical restraint means any device or object used to limit a student’s movement. It is prohibited unless ordered by a person appropriately licensed to issue the order for the device, for a specific student. Physical restraint means bodily force used to substantially limit a student’s movement.

34. Definition of Seclusion in K.A.R. 91-42-1(h) (Use this definition for reporting beginning in the 2013–14 school year.) Seclusion is not a place, it is a process. Seclusion is identified by meeting three criteria: The student is… (1) Placed in an enclosed area by school personnel. (2) Purposefully isolated from adults and peers. (3) Prevented from leaving, or reasonably believes that the student will be prevented from leaving, the enclosed area.

41. Final Report June 15, 2013 Remaining ESI reporting dates for 2012–13: 4 th Quarter Entry Dates: April 1–June 30, 2013 4 th Quarter Submission Window: May 15–June 30, 2013

42. ESI Reporting Dates for 2013–14 School Year 1 st Quarter Entry Dates: July 1–September 30, 2013 1 st Quarter Submission Window: September 30–October 15, 2013 2 nd Quarter Entry Dates: October 1–December 31, 2013 2 nd Quarter Submission Window: December 31, 2013 – January 15, 2014 3 rd Quarter Entry Dates: January 1–March 31, 2014 3 rd Quarter Submission Window: March 31–April 15, 2014 4 th Quarter Entry Dates: April 1–June 30, 2014 4 th Quarter Submission Window: May 15–June 30, 2014

44. Contact Information Laura Jurgensen ljurgensen@ksde.org (785) 296-7454 Teresa White twhite@ksde.org (785) 296-7884 IT Help Desk - (785) 296-7935 kandis@ksde.org