1. Your town – your plan Bishop’s Stortford Neighbourhood Plan All Saints, Central, South and part of Thorley Neighbourhood Plan Team Meeting 12 th August 2014 © Bishop’s Stortford Town Council

2. Your town – your plan Bishop’s Stortford Neighbourhood Plan All Saints, Central, South and part of ThorleyAgenda 1.Apologies for Absence 1.Apologies for Absence 2.Minutes of the Meeting of 15 th July 2.Minutes of the Meeting of 15 th July 3.Matters Arising 3.Matters Arising 4.Engagement and Publicity overview 4.Engagement and Publicity overview 5.Questionnaire 5.Questionnaire 6.Strawman Topic Areas and Teams/Leads 6.Strawman Topic Areas and Teams/Leads 7.Preparation for next meeting 7.Preparation for next meeting © Bishop’s Stortford Town Council

3. Your town – your plan Bishop’s Stortford Neighbourhood Plan All Saints, Central, South and part of Thorley Engagement and Publicity Consultation Consultation Questionnaire to households, online and on paper Questionnaire to households, online and on paper also schools and businesses, in cafés, bars, library, doctors, dentists, hairdressers etc. also schools and businesses, in cafés, bars, library, doctors, dentists, hairdressers etc. Consultation stands in Jackson Square and stall on Market Square – 1-2-1 engagement Consultation stands in Jackson Square and stall on Market Square – 1-2-1 engagement Sept 27 and Oct 9 tentative – dates need review, plan at next meeting Sept 27 and Oct 9 tentative – dates need review, plan at next meeting Focus groups – plan at next and subsequent meetings Focus groups – plan at next and subsequent meetings Publicity Publicity A board in Market Square A board in Market Square Bishop’s Stortford town signs Bishop’s Stortford town signs Facebook and Twitter – need to encourage more activity, how? Facebook and Twitter – need to encourage more activity, how? How can we improve content of website? How can we improve content of website? Supply of pens and post-its, anything else? Supply of pens and post-its, anything else? Teasers for Questionnaire – postcards, ads, leaflets, FB, Twitter… Teasers for Questionnaire – postcards, ads, leaflets, FB, Twitter… Update leaflet – new copy, new colour, new photos but keep branding Update leaflet – new copy, new colour, new photos but keep branding © Bishop’s Stortford Town Council

4. Your town – your plan Bishop’s Stortford Neighbourhood Plan All Saints, Central, South and part of Thorley Questionnaire Timetable - Strawman © Bishop’s Stortford Town Council Bishop's Stortford Neighbourhood Plan 2 Questionnaire Timetable STAGE Wks17/824/81/98/915/922/929/96/1013/1020/1027/103/1110/1117/1124/111/128/12 15/1 2 22/1 2 29/1 2 5/112/119/126/1 Final draft3 Approval1 Layout2 Proofing1 Printing1 Distribution4 Launch1 Completion6 Keying in3 Analysis

5. Your town – your plan Bishop’s Stortford Neighbourhood Plan All Saints, Central, South and part of Thorley Practical Considerations Content (i.e. the questions) must come first, then practical considerations and presentation Content (i.e. the questions) must come first, then practical considerations and presentation Online presentation will anyway be constrained Online presentation will anyway be constrained Our resources are limited and we want to complete a Neighbourhood Plan Our resources are limited and we want to complete a Neighbourhood Plan Focus on what we need to know to create a Neighbourhood Plan – its about spatial planning! Focus on what we need to know to create a Neighbourhood Plan – its about spatial planning! tease out the public views on the spatial planning choices which must be made and vision or tease out the public views on the spatial planning choices which must be made and vision or provide clear guidance as to the content of the qualitative policies (such as design etc) provide clear guidance as to the content of the qualitative policies (such as design etc) This also re-enforces communication on the purpose of neighbourhood planning This also re-enforces communication on the purpose of neighbourhood planning Ask the difficult questions, don’t provide a get-out option! Ask the difficult questions, don’t provide a get-out option! These are the ones we need the public view on! These are the ones we need the public view on! Freeform text answers are necessary, but use in moderation Freeform text answers are necessary, but use in moderation Every freeform text question must be read and distilled individually by the team lead, that’s several 1000 to read and distil Every freeform text question must be read and distilled individually by the team lead, that’s several 1000 to read and distil Encourage online – double the prize if winning entry submitted online Encourage online – double the prize if winning entry submitted online © Bishop’s Stortford Town Council

6. Your town – your plan Bishop’s Stortford Neighbourhood Plan All Saints, Central, South and part of Thorley Questionnaire Costings © Bishop’s Stortford Town Council Design£300.00based on Stortford Matters Printing£1,125.00based on Stortford Matters Distribution£1,155.00based on Royal Mail's current rate of £65 per 1000 Advertising£600.00based on two small ads in H&E observer Online£299.00cost of Survey Monkey Keying in£750.001000 questionnaires max 20 questions, 10 per hour minimum wage Analysis£0.00Team leads to do all analysis Total£4,229.00

7. Your town – your plan Bishop’s Stortford Neighbourhood Plan All Saints, Central, South and part of Thorley Topic Areas, Team Leads Topic Areas Topic Areas Theme based (eg housing, green infrastructure) Theme based (eg housing, green infrastructure) Geography based (eg Town Centre) Geography based (eg Town Centre) Topic Teams/leads Topic Teams/leads Review questions related to their area and feedback Review questions related to their area and feedback Engage with focus groups, volunteers and others Engage with focus groups, volunteers and others Engage with open consultations Engage with open consultations Contribute to vision Contribute to vision Write Objectives and Policies Write Objectives and Policies Review consultation feedback Review consultation feedback © Bishop’s Stortford Town Council

8. Your town – your plan Bishop’s Stortford Neighbourhood Plan All Saints, Central, South and part of Thorley Topic Areas - Strawman © Bishop’s Stortford Town Council Topic AreaLeadMembers TransportDianeJohn, Diane, Mike Housing & DesignMurrayNorma, Robin Green Infrastructure (To include special green spaces) RobCathy, Robin, Colin Business & RetailSteve Cooper?Rob HealthNormaMatthew Sport or Community Facilities, Leisure and Recreation ColinMurray, Deborah, Derek Collinge Education & ChildcareCathyAlyson, Deborah Special - BS South & Manor LinksAlysonDeborah, Robin, Keith, Mike Special - Goods Yard & Town Centre, Areas for regeneration Murray?Matthew, Diane, Architect, Planner Others if necessary from surveyTBD

9. Your town – your plan Bishop’s Stortford Neighbourhood Plan All Saints, Central, South and part of Thorley Strawman Timetable © Bishop’s Stortford Town Council

10. Your town – your plan Bishop’s Stortford Neighbourhood Plan All Saints, Central, South and part of Thorley Proposed Preparation for Next Meeting Questionnaire team Questionnaire team Prepare final draft, in parallel send to whole team and review with Sue/James for practicality Prepare final draft, in parallel send to whole team and review with Sue/James for practicality Team leads & teams Team leads & teams Think about questions which they need answering Think about questions which they need answering Review NP1 and other documentation for their area Review NP1 and other documentation for their area All All Review question bank, feedback by 15 th Aug Review question bank, feedback by 15 th Aug Review leaflet copy, feedback by 22 Aug Review leaflet copy, feedback by 22 Aug © Bishop’s Stortford Town Council