1. Developing GIS for Scottish Canals

2. Prioritization and Project Development
Process
Identify Department
Needs
Staff Feedback
Prioritization and Project Development
9 Meetings held with
Business Services
Engineering
Finance and Procurement
Health and Safety
Heritage and Environment
Information Management
Marketing
Operations
Property
Discussing current and possible
future GIS needs
Ongoing process of communicating
findings and providing staff an
opportunity to comment on projects
and suggest others
GIS Committee will approve projects and
prioritize works for next 6 to 9 months

3. Current GIS Use

4. Methods to Access Information
Project Categories
Capture Information
Training
Methods to Access Information
Collect information
available internally
or externally that is
located on or near the
canals and make
available to those who
need it
Develop in house
training on processes,
applications, information
available, and advanced
techniques in GIS
Create reports,
standard maps,
connect to other
applications, and
provide options for
3rd party users to access
Scottish Canals data

5. Capture Information Operational Requirements Immediate Future
Tangible Assets
Land Use Information /Agreements
Incidents /Activities /Projects
Background / Reference Information
Future
Live Updates
Linked to Systems
New information identified that people would like
incorporated onto GIS can be fit into categories based on
immediate need or future possibilities.

6. Training What is possible What information is available
General Understanding
Hands-on Knowledge
Modular Training Blocks
Job Function Specific
What is possible
What information is available
How to use applications
Short focused training
Necessary functionality
Multiple training methods
Real world examples
Guidance with demonstrations
Step-by-Step directions
Focused on specific tasks
Obvious relevance to job needs
Inline with IT commonly used

7. Methods to Access Information
Online
Internal and external views
Allow Customer Feedback
Access for partners and stakeholders
Use Social Media
Mobile
Connections to other internal systems
Customer views of Historical, Current, and Future direction
Two way communication
Desktop
Focused Maps
Ad-hoc requests
Work Planning tools
Live updates from field
Dashboard functionality
Applications
Customized tools
Access GIS from other systems
Integrate data from multiple sources

8. Future Vision Internal
A fully integrated system showing information from all departments.
This will allow the tracking of spending, planning works, communication
between departments, joint projects, and another view into Scottish Canals
operations and responsibilities.
Linked information from AMX, Sage, CRM, and Information Management.
Customer Comments
Topic
Details
Followed Up
Red Card
Date
Conditions
Resolved?
Lock Gate
Functional Location
Date Inspected
Condition
Historic Details
Historic Site
Video about History
Link to Photos
Canal
Project
Project Number
Project Manager
Status
Date
Link to documents
Incident
Functional Location
Incident Number
Type
Date
Corrected?
Property
Functional Location
Leased
YTD Income
YTD Maintenance Costs
YTD Repair Costs
Event Location
Date Booked
SAM reviewed
Safety inspection
Link to Event Site

9. Future Vision External
Path
Surface
Historic Site
Video about History
Link to Photos
Customer and Stakeholder
views of information with
the ability to book venues,
provide feedback, see their
location, and identify
incidents.
Access
Report a Comment
Topic
Details
Attach Photo
Event Location
Book Site
Venue Size
Marquee available
Facilities
Canal
Mooring
Available
Fee
Book
Property
Available?
Contact Information
Closed for Repairs
Date

10. Future Vision Mobile Workers
Access
Applications linking maps and forms to Scottish Canal
assets for maintenance,
inspections, and projects.
Allowing live feedback on
conditions from the field and
safety and status information.
Towpath
Condition
Attach Photo
Restrictions
Incident
Topic
Details
Attach Photo
Red Card
Date
Conditions
Attach Photo
Canal
Mooring
Occupied
Maintenance
Equipment Needed
Link to Method Statement
Completed
Project
Date
Assigned
Completed?