1. Private Organizations & Fundraising on MHAFB 30 January 2014

2. AGENDA PO VS UA Endorsement PO Maintenance Fundraising Information Sources

3. Private Org VS Unofficial Activity Governed by AFI 34-223 FSS oversees and guides all PO’s and fundraising activities Legal provides interpretation of law with recommendations. Legal provide legal advice to FSS, not PO’s Unofficial activity: current assets < monthly average of $1,000 over 3 month period. UA’s must be registered with PO Office. “Private Organizations are self-sustaining special interest groups, set up by people acting exclusively outside the scope of any official capacity as officers, employees, or agents of the Federal Government.” AFI 34-223 Section 1

5. Official Business VS PO/UA Events FSS Activities Squadron PT Commanders Calls Staff Meetings CAF Day Squadron team building events paid for with squadron funds Booster Club Activities Fundraisers Gift Wrapping at the BX Burrito Sale Softball Tournament Events put on by a booster club or raised funds for members of your squadron from PO or unofficial activities

6. Private Organization, Unofficial Activity, or Official Business? Air Force Sergeants Association Mtn. Home High School Cheer Parents 4 th Annual Turkey Trot 5K Squadron Booster Clubs Sunshine and Coffee Funds Enlisted and Officer Spouses Clubs Toys for Tots Drive CAF Day Softball Tournament Individual people wanting to fundraise Mtn. Home Chamber of Commerce Private Organization None – not base affiliated Official Business – FSS Event Private or Unofficial Unofficial Activity Private Organization UA: Item Drive Official Business Unofficial Activity None – not base affiliated

7. PO Maintenance Check to see what you need updated Electronic only - submit via email to 366FSS.Marketing@us.af.mil Ensure your contact list is up-to-date! Sign in!

8. Forms to SubmitMandatory UpdateNote Constitution and By-lawsBiannual or ChangesApproved by FSS and MSG Commanders Insurance Statement or Waiver AnnualApproved by FSS and MSG Commanders Letter of UnderstandingAnnualPO liable for all accidents not AF Financial StatementsAnnualSigned by Treasurer and President BudgetAnnualTemplate available Audit or Financial ReviewAnnualNeeded If: Annual Revenue ≥ $100,000 Officer ListingAnnual or ChangesInclude Phone and Email MinutesQuarterMore often is optional

9. POC for Event Write and compile: Request form with needed documentation Submit to Private Organization Monitor PO Monitor Review and archive documents Submit to Legal for review Legal Recommends approval or disapproval based on the regulations and laws Returns to PO Monitor - sends to FSS Commander FSS Commander Approves or Disapproves (Note: Constitution and Insurance Waivers continue to MSG/CC) PO Monitor Archive copy of approval/disapproval documents Sends outcome to POC POC for Event Maintain copy for records Updates PO Monitor on any changes Information Routing

10. Fundraising

11. Package to PO Monitor All PO files up to date Official Fundraiser Request Form Facility Manager Approval Advertisements (email, flyer, solicitation) Temporary Food Permit Processing Fee

12. Fundraisers Submit all forms at least 2 weeks in advance Never advertise before approved 2 fundraisers allowed per quarter No titles/DoD or AF references/Seals/Logos Follow the advertising checklist and use email template May not sell or serve alcohol On duty vs. off duty issues

13. Soliciting/Sponsorship Only FSS can gain sponsors on behalf of DoD/AF & FW May not solicit on base…no exceptions May solicit off base – make clear it’s for your PO…not AF Donor VS Sponsor Letter is mandatory – keep copy in files for proof Remember disclaimer! Still need Request approved Be very careful – your appearance represents us all Combine Federal Campaign & Air Force Assistance Fund Fundraisers AFAF Dates 3 March – 11 April

14. Fundraising Opportunities John Bitrick: 8-6329 Mike Hurt: 8-6333 Steve Vedder: 8-6559 PO Monitor: 8-6903 2014 Air Show

15. Fundraising TournamentsDetails Bowling Tournament John Bitrick: 828-6329 $375 to rent the bowling alley and shoes for 3 hours. Charge your own way. Ex: $10 per person with 80 people = $800; $425 profit! Trap and Skeet Tournament Mike Hurt: 828-6333 $4 per round ($1 off normal price). Charge your own way. Ex: Charge $5 to participants and make $1 for every round someone uses. 300 rounds; $300 profit! No Risk event – you owe for who comes Golf Tournament Steve Vedder: 828-6559 $10 per person for 20+ people. To add a cart and lunch it is $25 per person. Charge your own way. Ex: $50 per person for golf, cart, and lunch with 50 people = $2500; $1250 profit! Can also include cheater packs: $5 optional charge that gives participants 3 do-overs and a foot of string. Normal participation 50+ people. No Risk event – you owe the course for who comes. Captive audience for 5 hours to advertise to Approx $1,000 per event on average. Side-by-side help with Steve throughout the process.

16. 2014 Open House 20-21 September

17. Publicity Opportunities Host a Half-Marathon Water Station Boo Bash Booth Right Start Contact us for more opportunities!

18. Ethics Reminders Official Capacity – DoD employees may not participate in POs in their official capacities. DOD Directive 5500.7-R, Joint Ethics Regulation (JER), para. 3-202; 5 C.F.R. § 2635.705(a); AFI 34-223, Private Organizations (PO) Program, para. 1. Endorsement – DoD employees may not use or permit the use of their Government positions in a manner that could reasonably be construed to imply agency or government endorsement of PO activities. 5 C.F.R. § 2635.702(b); JER, para. 3-209. – Exceptions: AFAF, CFC, OPM-approved emergency and disaster appeals, Army Emergency Relief, Navy- Marine Corp Relief Society, certain approved organizations composed primarily of DoD employees or their dependents JER, para. 3-210. Logos/Organizational Names – POs may not use the seals, logos, or insignia of the DoD or any DoD Component, organizational unit, or installation. AFI 34-22, Private Organizations (PO) Program, para. 10.1.1 – POs must have written approval from the installation commander before using the name or abbreviation of the installation or organizational unit. AFI 34-22, para. 10.1.2.1. If there are questions, please contact the Private Organization Monitor so they may seek our legal counsel.

19. PO Monitor Workshops Fundraiser Workshop 5 March 2014 11 a.m. to 1:30 p.m. Private Organization Paperwork Workshop 15 October 2014 11 a.m. to 1:30 p.m.

20. Where is this information? mhafbfun.com Force Support > PO 828-6903 366FSS.Marketing@us.af.mil AFI 34-223 AFI 36-3101 Private Org Guide DODI 1000.15 Wing SharePoint Workshops PO Monitor Appt.