1. Running an office of undergraduate research: summaries of budgetary and personnel structures of existing offices Dr. Mary Crowe, Dr. John Cavitt, Dr. Jennifer Cook, Dr. Dwight Dimaculangan and Dr. Karl Sienerth

2. Where to begin? Learning from others –Gleaning information from websites NDURE- Network of Directors of Undergraduate Research Experiences –www.ndure.orgwww.ndure.org –Budget, structure surveys

3. A caveat Range of budgets is quite large – LOW $3k –HIGH $750,000 MISSION, OBJECTIVES

4. Database N=45 for this presentation –A variety of institutions have been sampled Controlling for size and mission

5. Typical activities for an OUR Celebration days Stipends Travel Workshops Journal

6. Celebration Days Data only from the NDURE survey (n=28) –Program, book of abstracts –T-shirts –Food –Awards –External speaker(s)

7. Celebration Days # of undergraduate students AverageLowHigh 0-1,000 (n=3)10,0001,00015,000 1,000-5,000 (n=6)8,50050025,000 5,000-10,000 (n=5)1,8005002,000 10,000-15,000 (n=6)9145002,000 >15,000 (n=8)7,60050025,000

8. AY student stipends N=45 from websites and survey 30/45 provide stipends –Average $1,556 –Range $500-$5,000

9. Summer stipends N=45 from websites and surveys 11/45 provide summer stipends Average $2,527 Range $1,000- 4,000 Housing/External Funding

10. Student travel N=45 from websites and survey ALL provide travel Average $637 Range $100-1000

11. Faculty stipends N=45 from website and survey Few (<7) schools offer stipends for faculty Low of $300 high of $2,500

12. Other costs Staff salaries Publicity Travel to NCUR meeting Faculty travel to meet program officers Peer advisors

13. Where does funding come from? Internal –Line item –Endowment –Technology Transfer fund –Revenue generating –Student fees External –Grants, annual corporation contribution, alumni donations

14. Running the office N=45 from –Searching the web –Answers to detailed on-line survey 2/3 of offices are run by some one with a PhD –Searching the web –Answers to detailed on-line survey

15. Running the Office- staffing N=15 from on-line survey 11/15 report to Vice President or Associate Vice President Who works –66% student workers –80% have administrative assistant –27% have at least one associate director

16. Running the office- assessment N=15 from survey All assess, 80% do so annually What do they assess? –Proposal pressure –Satisfaction surveys