1. 2013 CASBO ANNUAL CONFERENCE & SCHOOL BUSINESS EXPO Implementing Supper as a Revenue Generator APRIL 3-6, 2013, LONG BEACH, CA These materials have been prepared by the CASBO Sacramento Section Child Nutrition Professional Council. They have not been reviewed by State CASBO for approval, so therefore are not an official statement of CASBO.

2. 2013 CASBO ANNUAL CONFERENCE & SCHOOL BUSINESS EXPO Implementing Supper as a Revenue Generator This presentation was developed by the Sacramento Section Child Nutrition PC  Ron Pierce, BA, SNS, Operations Manager, EGUSD Sacramento Section PC Chair Sac Section Professional Council Members:  Sneh Nair, BSc, Operations Manager, EGUSD  Brenda Padilla, MS, Manager, Sac City USD  Diana Flores, Nutrition Supervisor, Sac City USD 2013 CASBO ANNUAL CONFERENCE & SCHOOL BUSINESS EXPO

3. Objectives  Define the Supper Program  Present Two Success Stories  Discuss Strengths/Challenges  Provide Tools for Implementation  Q & A

4. 2013 CASBO ANNUAL CONFERENCE & SCHOOL BUSINESS EXPO What is Supper?  The Child and Adult Care Food Program (CACFP) provides federal funds to serve a meal and/or a snack to children during the after school hours throughout the school year  The expansion authorized in the Healthy, Hunger-Free Kids Act of 2010 authorizes the program to be in all 50 states. (More $$$)  The meal can be served at any time during the after school program  The meal can be served hot or cold

5. 2013 CASBO ANNUAL CONFERENCE & SCHOOL BUSINESS EXPO Reimbursement Rates (2012-13) Type of Meal Served Free Reduced Paid Supper** $3.0875 - - - - - - - - Snacks $0.78 - - - - - - - - ** includes.2275 cash in lieu of commodities

6. 2013 CASBO ANNUAL CONFERENCE & SCHOOL BUSINESS EXPO EGUSD FINANCIAL SNAPSHOT 2010-11 (NSLP)  337,062 snacks @ $0.74 ($249,425.88) 2011-12 (CACFP from October 2011)  80,932 snacks @ $0.74 ($59,889.68) (NSLP, July-Sept)  131,209 snacks @ $0.76 ($99,718.84)  316,479 suppers @ $2.9925 ($947,063.40)  Grand Total = $1,106,671.80  Increase of ~ $857,246.00 (+ three-fold)

7. 2013 CASBO ANNUAL CONFERENCE & SCHOOL BUSINESS EXPO EGUSD Bottom Line 2011-12 -Labor: 20% -Food: 15% -Other operational costs: Approximately 25% Cleared almost $0.5M ($442K) 2012-13 – Projected revenues over expenses of $0.5M  Goal: Maintain non-profit food program

8. 2013 CASBO ANNUAL CONFERENCE & SCHOOL BUSINESS EXPO SCUSD FINANCIAL SNAPSHOT 2011-12 (Snacks - NSLP) in After-school enrichment  907,468 snacks @ $0.74 =$689,675 2011-12 (CACFP Suppers: March – June)  152,865 Suppers@ 2.993= $457,448  Snacks + Suppers = $1,147,123.00 2012-13 Snacks Vs Suppers: Projected 2013 YE Total  476,614 snacks @ $0.76 ($ 371,759)  982,757 suppers@ $3.09 ($3,035,266) = $3,407,025  Increase of ~ $2,259,902 million (+ nearly 3-fold)

9. 2013 CASBO ANNUAL CONFERENCE & SCHOOL BUSINESS EXPO SCUSD Bottom Line  Year 1: Even with equipment purchases  cleared over $68,000  Year 2: Expected revenues over expenses of $1M to cover equipment start-up expenditures  Year 3: Continue to improve the menu, work on the staffing, use this money for continuous improvement.

10. 2013 CASBO ANNUAL CONFERENCE & SCHOOL BUSINESS EXPO Ease of Implementation  When applying, you don’t have to submit a budget  Spend your $$ on ANY CN expense  No menu production records  Easy point-of-sale

11. 2013 CASBO ANNUAL CONFERENCE & SCHOOL BUSINESS EXPO Why Serve Supper?  Children get the nutrition they need o Focused learning  Generates revenue o Increase reimbursement to $3.09 o Increase participation  Helps stabilize attendance

12. 2013 CASBO ANNUAL CONFERENCE & SCHOOL BUSINESS EXPO Why Serve Supper? (Cont’d)  Helps showcase your other programs  Provides an opportunity for nutrition education  Helps build community partnerships  Provides jobs for your district

13. 2013 CASBO ANNUAL CONFERENCE & SCHOOL BUSINESS EXPO When?  During the regular school year (AFTER school)  May operate on weekends, holidays, or school vacations  In a school system that only has a 4-day school week  May not operate in the summer, unless kids are in a Year Round school and on track in the summer

14. 2013 CASBO ANNUAL CONFERENCE & SCHOOL BUSINESS EXPO Program Eligibility Programs must:  Include educational or enrichment activities  Be located in an area where at least 50% of the students are eligible for free or reduced price school meals  Meet state and local health/safety standards

15. 2013 CASBO ANNUAL CONFERENCE & SCHOOL BUSINESS EXPO The Benefits  Sustainable, entitlement funding  No cap on the number programs participating  No cap on the number of years a program can participate

16. 2013 CASBO ANNUAL CONFERENCE & SCHOOL BUSINESS EXPO FAQs  Can the snack and meal be served together at the same time?  Is the Supper menu “compliant” with new NSLP regulations?  Do you have to do an MPR?  CNIPS: Separate claim form?  “Pilot” program first?

17. 2013 CASBO ANNUAL CONFERENCE & SCHOOL BUSINESS EXPO Elk Grove USD Sneh Nair Operations Manager – FNS

18. 2013 CASBO ANNUAL CONFERENCE & SCHOOL BUSINESS EXPO The District  Enrollment: Over 61,000 students (62 school sites)  53% Free & Reduced enrolled  12 Provision 2 sites  Covers 320 square miles

19. 2013 CASBO ANNUAL CONFERENCE & SCHOOL BUSINESS EXPO EGUSD: 2011-12  All 22 sites transitioned to supper program  Created 22 short-hour sub positions  Created fourteen 3.25 hrs sub positions in production center and one benefited position  Sites had the option to provide only suppers or both snack and supper  Cold meals packaged from production center

20. 2013 CASBO ANNUAL CONFERENCE & SCHOOL BUSINESS EXPO EGUSD: 2012-13  Added 2 new sites  All 24 sites serve supper(10 sites also serve snacks)  Most sites now have contracted FNS Assistants  Un-served supper used for lunch next day

21. 2013 CASBO ANNUAL CONFERENCE & SCHOOL BUSINESS EXPO EGUSD: 2011-12 vs. 2012-13 Comparison From October through February 2011-12  74,789 snacks @ $0.76=$56,839.64  190,517 suppers @ 2.9925=$570,122.12 2012-13  89,321 snacks @ $0.78 =$69,670.38  206,176 suppers @ $3.0875=$636,568.40 Increase of almost $80K from prior year

22. 2013 CASBO ANNUAL CONFERENCE & SCHOOL BUSINESS EXPO EGUSD Total Daily Labor  Sites: Average MPLH ~ 65  FPC: Average MPLH ~ 72  Transportation: Included in FPC (above) * MPLH = Meals Per Labor Hour

23. 2013 CASBO ANNUAL CONFERENCE & SCHOOL BUSINESS EXPO Strengths (EGUSD)  Easy transition (Already providing snacks for 22 sites)  All sites follow the same menu  Prepackaged meal  FNS staff complete MPR, HACCP, & Meal Count forms  Site coordinators submit student attendance monthly  Build partnerships with other district departments  Central kitchen

24. 2013 CASBO ANNUAL CONFERENCE & SCHOOL BUSINESS EXPO Challenges (EGUSD)  Equipment/storage space  Site coordinators  FNS staff (serving time)  Custodial issues/needs

25. 2013 CASBO ANNUAL CONFERENCE & SCHOOL BUSINESS EXPO Feedback/Reactions (EGUSD) Students  Enjoy the meal  Are not hungry anymore in afterschool program Staff  More jobs for FNS staff  Site coordinators don’t worry about accurate meals counts

26. 2013 CASBO ANNUAL CONFERENCE & SCHOOL BUSINESS EXPO Feedback/Reactions (EGUSD) Parents  Kids are not “starving” when they reach home  Helps family budget  Complaints about supper conflicting with dinner (at home)

27. 2013 CASBO ANNUAL CONFERENCE & SCHOOL BUSINESS EXPO EGUSD Sample Menu*  Turkey on a Wheat Bun  Celery Sticks w/Ranch  Sliced Orange Wedges  Milk (Not shown) * See full monthly menu handout for more examples

28. 2013 CASBO ANNUAL CONFERENCE & SCHOOL BUSINESS EXPO Sacramento City (SCUSD) Brenda Padilla Nutrition Services Manager

29. 2013 CASBO ANNUAL CONFERENCE & SCHOOL BUSINESS EXPO SCUSD - The District  Enrollment: 47,000 students (87 school sites)  73% needy enrolled with 35 Provision 2 sites  66 afterschool supper sites progressed to serving 7500 suppers/day March 2012 – present.

30. 2013 CASBO ANNUAL CONFERENCE & SCHOOL BUSINESS EXPO SCUSD Issues  Outside contracted program vendors wanted to sponsor suppers on our sites o Contrary to our Program Agreement with them  Require all after-school programs use SCUSD Food Services for the suppers  Decentralized Food Services

31. 2013 CASBO ANNUAL CONFERENCE & SCHOOL BUSINESS EXPO SCUSD: 2011- Present  Most sites already had afterschool snack programs, but kids were still hungry. Transitioned to supper meals.  Opened a production kitchen (at school not being used)  Created 20 short-hour positions and one 7-hour supervisor position

32. 2013 CASBO ANNUAL CONFERENCE & SCHOOL BUSINESS EXPO SCUSD: 2011 – Present (Cont’d)  Created three 8.0 hours substitute driver positions.  Sites have the option to provide only suppers or both snack and supper but MUST “default” Suppers FIRST  Cold meals packaged from production center

33. 2013 CASBO ANNUAL CONFERENCE & SCHOOL BUSINESS EXPO SCUSD: Financials (Revenue from snack) CNIPS 2011-2012 Snack Reimbursements MonthNo. of Served Reimbursement Federal Amount Jul-11 - - Aug-116,399 4,863.24 Sep-1194,362 71,715.12 Oct-11113,639 86,365.64 Nov-1187,337 66,376.12 Dec-1189,075 67,697.00 Jan-1288,657 67,379.32 Feb-12107,923 82,021.48 Mar-12104,912 79,733.12 Apr-1276,341 58,019.16 May-12106,179 80,696.04 Jun-1232,644 24,809.44 907,468 $ 689,675

34. 2013 CASBO ANNUAL CONFERENCE & SCHOOL BUSINESS EXPO SCUSD: Financials (Revenue from Supper: Projected) CNIPS 2012/-2013 Supper Reimbursements Month No. of Served Reimbursement Federal Amount Sep-1260,194185,848.98 Oct-12103,476319,482.15 Nov-12100,433310,086.89 Dec-1297,892302,241.55 Jan-13118,762366,677.68 Feb-13120000 Projected 370,740.00 Mar-1397000Projected 299,681.50 Apr-13120000Projected 370,740.00 May-13120000Projected 370,740.00 Jun-1345000Projected 139,027.50 Total 982,757 $ 3,035,266.25

35. 2013 CASBO ANNUAL CONFERENCE & SCHOOL BUSINESS EXPO SCUSD Total Daily Labor  Production Kitchen: Average MPLH ~ 85  Sites: Youth Development serve meals  Transportation: 3- 8 hours per day, delivery drivers (still a pilot)

36. 2013 CASBO ANNUAL CONFERENCE & SCHOOL BUSINESS EXPO Opportunities (SCUSD)  Increased Nutrition staffing  Controlled Nutrition staffing partnership with district Youth Development Department  Increased revenues  Showed value of centralization

37. 2013 CASBO ANNUAL CONFERENCE & SCHOOL BUSINESS EXPO Needs (SCUSD)  Refrigeration  Milk coolers  Training and coordination  Build partnerships with other district departments

38. 2013 CASBO ANNUAL CONFERENCE & SCHOOL BUSINESS EXPO SCUSD Sample Menu*  Dannon Yogurt  Fat Cat Oatmeal Apple Cinnamon Bar  Mozz String Cheese Stick  Fresh Apple Slices  Baby Carrots  Milk (Not shown) * See full monthly menu handout for more examples

39. 2013 CASBO ANNUAL CONFERENCE & SCHOOL BUSINESS EXPO Oakland Unified (OUSD) Jennifer LaBarre Nutrition Services Director jennifer.labarre@ousd.k12.ca.us (510) 434-2250

40. 2013 CASBO ANNUAL CONFERENCE & SCHOOL BUSINESS EXPO Hot Food Model (OUSD)  86 sites (Total)  12 sites (Currently on Supper Program)  Piloted first  500 meals per day  Target: 30 sites by next year  Target: 1200-1500 meals/day

41. 2013 CASBO ANNUAL CONFERENCE & SCHOOL BUSINESS EXPO Hot Food Model (OUSD)  Pilot First  Can only do schools with “fully cooking” kitchens  Most existing kitchens are satellite  Existing central kitchen can only produce 8K meals/day

42. 2013 CASBO ANNUAL CONFERENCE & SCHOOL BUSINESS EXPO Hot Food Model (OUSD) Benefits:  More like a “home made” dinner  More menu variety  Freshly prepared Challenges:  Filling positions

43. 2013 CASBO ANNUAL CONFERENCE & SCHOOL BUSINESS EXPO Hot Food Model (Other Districts)  Chico USD  Natomas USD  Pomona USD

44. 2013 CASBO ANNUAL CONFERENCE & SCHOOL BUSINESS EXPO Implementing Supper as a Revenue Generator Questions? 2013 CASBO ANNUAL CONFERENCE & SCHOOL BUSINESS EXPO

45. Links/Helpful Web Sites  CACFP http://www.cde.ca.gov/ls/nu/cc/mgmb.asp  FNS, USDA http://www.fns.usda.gov/cnd/care/Afterschool.htm http://www.fns.usda.gov/cnd/care/Afterschool.htm  Afterschool Network www.afterschoolnetwork

46. 2013 CASBO ANNUAL CONFERENCE & SCHOOL BUSINESS EXPO To Apply……  The Application process begins with a phone call. Please call: Laurie Pennings, Manager CACFP Unit, Nutrition Services Division (916) 324-7133 LPennings@cde.ca.gov

47. 2013 CASBO ANNUAL CONFERENCE & SCHOOL BUSINESS EXPO Sac Section PC Contact Info  Ron Pierce rcpierce@egusd.netrcpierce@egusd.netor(916) 686-7735 ext. 7862  Sneh Nair snair@egusd.netsnair@egusd.netor(916) 686-7735 ext. 7963  Brenda Padilla brenda-padilla@scusd.edubrenda-padilla@scusd.eduor(916) 277-6715  Diana Flores diana-flores@scusd.edudiana-flores@scusd.eduor(916) 277-6710

48. 2013 CASBO ANNUAL CONFERENCE & SCHOOL BUSINESS EXPO Special Thanks JTM Food Group (Mike Garcia)