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Title Copy Texas Association of Community College Business Officers June 13, 2013 Budget Allocation Model at Lone Star College System Innovation, Efficiency and Accountability
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SLIDE 3 Lone Star College System 78,000 credit students, total enrollment of 90,000. Fastest-growing college system in the nation in 2012 Largest institution of higher education in the greater Houston area. 34 percent growth since 2008-09. 11 school districts, 1,400 square miles, population of 2 million. 5,500 employees, 5.6 million square feet. LSCS Overview
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SLIDE 4 LSC System Office LSC-CyFair LSC-Kingwood LSC-Montgomery LSC-North Harris LSC-Tomball LSC-University Park Locations
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Purpose of Allocation Model A fair, consistent and equitable budget allocation formula that: Recognized college budget realities Aligned with system-wide priorities Allowed for individual college goals Rewarded positive action
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Base budget -adequate funding for basic needs “Right size” budget (from previous years) Focus on student success initiatives Support enrollment increases Balance full-time faculty ratio Facilities expansion Utilities and leases Specific Goals
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Administrative spending targets by system and college: 12% - System 6% - College Personnel costs 78% Incentive funding criteria Timing of incentive funding
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Other Considerations Employee benefits State funding Auxiliary and other revenues Establish/embed accountability
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Budget Model Team Workforce Representative VC Academic or Student Success - rotating ORIE Representative VC/CFO & AVC Admin & Finance 2 Presidents – rotating
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Data Sources
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Timeline Project Planning FY 2010, 2011 Model design/ongoing reviews and adjustments Student Success Space utilization Improve FT Faculty Ratio Instr. Effectiveness Core Budget Workforce/Cooperative Incentives FY 2012, 2013FY 2014, 2015 Phased funding for 2008 bond projects
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Internal Allocation Issues Core budget-minimums for all colleges Faculty ratios (full/part time) New facility operating dollars Workforce equipment Student success incentives Cooperative incentives Average salaries
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Internal Allocation Issues Workforce program incentives Space utilization Growth estimates Mid-year adjustments Rewards/penalties
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Factors in Developing Average expenditures at Texas community colleges Peer comparisons Internal discussions (faculty ratios) Historical Future (developing a sustainable model highlighted by applicability and flexibility)
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SLIDE 15 Texas Community Colleges Behavior Goals Fill high demand jobs Demonstrate fiscal responsibility efficiencies Administrative efficiencies Partner for efficiency Improve student success
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Texas Community Colleges Cost per FTSE
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College Budget Formula based Historical expenditures College priorities Average expenditure per student comparison
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College Budget $40,000,000 80%Personnel 1%Furniture$400 K 1%Equipment$400 K 2%Professional Dev.$800 K 1%Printing/copying$400 K 1%Marketing$400 K 5%Utilities$2,000,000 7%Services (contracts)$2,800,000
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Challenges Change Management Resistance to change Growth estimates Rapid/slow growth Accountability
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Presenter Cindy Gilliam, Vice Chancellor, CFO cindyg@lonestar.edu 832.813.6512
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