1. NOTEPHONES SYSTEM Author : Allen Mwangonde Supervisor : Prof. Isabel M. Venter Co-Supervisor: Dr.B. Tucker

2. 2 OVERVIEW Project review –Brief description of the project –User requirements –System Implementation and prototype System testing User guide manual Project conclusion Demo References Questions & answers

3. 3 BRIEF DESCRIPTION OF THE PROJECT What is the NotePhones system?  A mobile application that will track and remind members of meeting events before they occur  Display meeting schedules, minutes or regularly scheduled events  Allow participants to make the necessary preparations for the meeting

4. 4 USER REQUIREMENTS Add new minutes Add/delete member Add new committees Send new minutes Send reminders Request comments Follow up tasks View minutes Send apologies Request new minutes Suggest change to prev minutes Record new minutes by hand Follow up tasks Add members and tasks

5. 5 IMPLEMENTATION It consists of two applications 1.Mobile app – allows sending SMS through a gateway to the server 2.Application on server receives SMS from the gateway and updates the database OR Application on server sends SMS through the gateway to mobile phone

6. 6 TOOLS USED  MySQL, Apache  VB.Net  Notepad++ editor  Ozeking - SMS Gateway  A PC and Windows mobile phone

7. 7 IMPLEMENTATION CONT…

8. 8 SYSTEM TESTING Test plan: –10 users were identified to test the system –Two weeks period –most people are busy –Usability testing (week 1) –Functionality testing (week 2) –Consent form issued(ethical)

9. 9 TESTING CONT… Usability Testing (week 1) −Focused mainly on the general appearance and the user friendliness of the system. −Create a scenario (see user requirements page) −Users displayed a positive attitude to the general appearance and design of the interface on the both the computer and mobile phones. −Easy to understand and easy to learn (see Figure1)

10. 10 TESTING CONT… Figure 1: Usability testing

11. 11 TESTING CONT… Functionality Testing (week 2) Involved testing interface pages, control buttons and the database by sending and receiving the minutes. All the users agreed that they would love to use a system like this one (see Figure2)

12. 12 TESTING CONT… Figure 2: Functionality testing

13. 13 USER GUIDE MANUAL Aimed at giving out easy-to-follow instructions and guidelines on how to use the application

14. 14 PROJECT CONCLUSION Summarizes the main contributions of this thesis and discuss general directions for future research arising from therefrom.

15. 15 Demo Link to the demo: -Create new agendas -Update agendas -View existing minutes -Request minutes -Send minutes and apologies

16. 16 Project Plan TERM DATE OF SUBMISSION SUBMITTED Term 1Project Analysis 2012/03/30 YES Term 2Project Design and Development  UIS document  OOA document  OOD document  Presentation two 2012/05/30YES Term 3Project Implementation 2012/09/10YES Term 4Project Testing, Evaluation and 2012/11/23YES Presentation

17. 17 References 1.Glossary of Terms, ITU-infoDev ICT Regulation Toolkit. (2010). http://www.ictregulationtoolkit.org/Glossary. 2.Chao, L. (2010). HTC to Sell Branded Smartphones in Mainland Push. The Wall Street Journal. 3.Landay, J. A. (1999). Making sharing pervasive: Ubiquitous computing for shared note taking. IBM SYSTEMS JOURNAL, Vol.38(No.4). 4.Luz, M.-M. B. (2006). Meeting browsing. 5.Mahangu, A. (2010). Minutes Management System. University of the Western Cape, Computer Science Department. Unpublished Honours Project. 6.Marc, P. (2001). Digital Natives Digital Immigrants. Vol. 9(No. 5). 7.UCT. (2009, july 29). UCT centre in ICT4D. Retrieved from UCT centre in ICT4D: http://www.ict4d.cs.uct.ac.za/ 8.Zuckerman, E. (2010). Decentralizing the Mobile Phone:A Second ICT4D Revolution? Retrieved from http://itidjournal.org/itid/article/viewFile/631/271

18. 18 Questions & answers