1. Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 1 Committed to Shaping the Next Generation of IT Experts. Office Fundamentals Robert Grauer, Linda Ericksen, Keith Mulbery Exploring Microsoft Office 2007

2. Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 2 Objectives Identify common interface components Use Office 2007 help Open a file Save a file Print a document Select text to edit Insert text and change to the overtype modes Move and copy text Find, replace, and go to text Use the Undo and Redo commands Use language tools Apply font attributes Copy formats with the Format Painter

3. Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 3 Office 2007 Applications Word Word processing Excel Spreadsheet PowerPoint Presentation Access Relational Database

4. Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 4 Common Interface Components Office Button  Office Menu Quick Access Toolbar Title Bar Ribbon  Tabs  Groups  Commands Status Bar

5. Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 5 Common Interface Components Office Button Quick Access toolbar Title bar Office menu

6. Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 6 The Ribbon Ribbon Tabs Active tab Groups Commands

7. Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 7 The Ribbon (continued)

8. Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 8 The Ribbon (continued) Dialog box launcher Gallery Live preview Contextual tab

9. Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 9 Keyboard Shortcuts Key tip

10. Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 10 The Status Bar Status bar View commands Zoom slider

11. Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 11 Office 2007 Help Help button Dialog box Search box Help topics Print topic Table of contents

12. Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 12 Enhanced Screen Tip Help Command name Command description Additional help

13. Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 13 Dialog Box Help Open dialog box

14. Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 14 Universal Tasks Manipulating files  Creating new files  Opening files  Saving files  Printing files Manipulating documents  Editing documents  Formatting documents

15. Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 15 Creating New Files Software Default Filename Word Document1 PowerPoint Presentation1 Excel Book1 Access Database1

16. Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 16 Opening a File Storage location Down arrow View of folders and files in My Documents My Places bar Look in toolbar buttons

17. Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 17 Open Dialog Box Open arrow Open options

18. Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 18 Recent Documents List Recently used documents Push pin

19. Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 19 Saving a File Create a new folder Views Folder selected Save button

20. Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 20 My Places Bar Folder to add Point here and right-click Shortcut menu

21. Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 21 Previewing a Document Document Close print preview

22. Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 22 Print Dialog Box Printer Pages to print Number of copies What to print Manual duplex

23. Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 23 Quick Printing Dialog box launcher Move up on list

24. Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 24 Basic Tasks Editing Documents Selecting Inserting Overtype Moving Copying Clipboard Finding Replacing Formatting Documents Font Format Painter Go to Undo Repeat Spelling Grammar Thesaurus Research

25. Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 25 Selecting Text Mini toolbar Selected text

26. Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 26 Selecting Text (continued) Single word Whole line Whole sentence Whole paragraph

27. Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 27 Insert or Overtype Use overtype mode Set the insert key

28. Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 28 Moving and Copying Clipboard commands Formatting options Cut Copy

29. Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 29 The Clipboard Dialog box launcher Clipboard pane Text clips Text to paste Paste option Option button

30. Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 30 Find Command Find Next button

31. Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 31 Find and Replace Command Replace Replace All

32. Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 32 Go To Command Page number

33. Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 33 Undo and Redo Action list Undo Redo

34. Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 34 Language Tools Spelling error Grammar error Shortcut menu with possible spellings Options Proofing group

35. Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 35 Research Go button Keyword or search term Results

36. Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 36 Font Attributes Font dialog box launcher Selected attribute Preview in dialog box Live preview

37. Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 37 The Format Painter Format Painter Font loaded in Format Painter Attributes of font in Format Painter

38. Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 38 Questions?

39. Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 39 All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted, in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of the publisher. Printed in the United States of America. Copyright © 2010 Pearson Education, Inc. Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall